Asbestos Management and Removal Framework

Asbestos Management and Removal Framework

The Council wishes to establish a framework for asbestos related services. The framework will be available to public bodies beyond KCC to call off from.

United Kingdom-Maidstone: Asbestos removal services

2015/S 152-280863

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Mrs Selena Stray
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622694687
E-mail: selena.stray@kent.gov.uk

Internet address(es):

General address of the contracting authority: http://www.kent.gov.uk

Address of the buyer profile: https://www.kentbusinessportal.org.uk/procontract/supplier.nsf/frm_opportunity?openForm&opp_id=OPP-HIS-9Z4B-H5ILEP&contract_id=CONTRACT-KENT-9DZEPJ&org_id=ORG-KENT-8YKEYH&from=

Electronic access to information: https://www.kentbusinessportal.org.uk/procontract/supplier.nsf/frm_opportunity?openForm&opp_id=OPP-HIS-9Z4B-H5ILEP&contract_id=CONTRACT-KENT-9DZEPJ&org_id=ORG-KENT-8YKEYH&from=

Electronic submission of tenders and requests to participate: https://www.kentbusinessportal.org.uk/procontract/supplier.nsf/frm_opportunity?openForm&opp_id=OPP-HIS-9Z4B-H5ILEP&contract_id=CONTRACT-KENT-9DZEPJ&org_id=ORG-KENT-8YKEYH&from=

Further information can be obtained from: Kent County Council
County Hall
For the attention of: Mrs Selena Stray
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622694687
E-mail: selena.stray@kent.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent County Council
County Hall
For the attention of: Mrs Selena Stray
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622694687
E-mail: selena.stray@kent.gov.uk

Tenders or requests to participate must be sent to: Kent County Council
County Hall
For the attention of: Mrs Selena Stray
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622694687
E-mail: selena.stray@kent.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See Section II.1.5) above
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SS1234 Asbestos Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKJ42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 200 000 and 9 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council wishes to establish a framework for asbestos related services. The framework will be available to public bodies beyond KCC (as defined in the OJEU notice) to call off from. Once the framework is established any of the framework users listed will be able to use the framework, but KCC will continue to have oversight of the process to ensure proper management and operation of the framework.
1. Lot 1 — Management Surveys, Refurbishment Surveys, Demolitions Surveys, Bulk Sampling, Statutory Compliance, Training Emergency, Call-out Service, Minor Remediation Works.
2. Lot 2 — Asbestos Removal Works, Asbestos Encapsulation Works, Emergency Call-out Service.
3. Lot 3 — Air Testing: Carrying out of personal, background, reassurance and reoccupation sampling as per HSG 248, Leak Tests, Background Air Testing, Reassurance Air Testing, Personal Monitoring, Four Stage Clearance (including reoccupation certification), Emergency Call-out Service.
The framework is intended to be accessible to the following Indicative list of Contracting Authorities:.
The Kent County Council: The Kent County Council wishes to establish a framework agreement for use by or on behalf of public sector bodies (and their respective statutory successors and organisations created as a result of re-organisations or organisational changes).
The Public Sector bodies and non-departmental bodies to whom the use of this framework agreement will be open include without limitation to those listed in: http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1 andhttp://www.civilservice.gov.uk/about/resources/ndpb

The Government ministerial departments, non-ministerial departments, agencies and other public bodies and public corporations are listed but not limited to that in: https://www.gov.uk/government/organisations

Local Authorities which are eligible to use this framework listed in the above geographical areas but not limited to can be found at:http://openlylocal.com/councils/all and http://www.idea.gov.uk/idk/org/la-data.do

The acute NHS trusts which are eligible to use this framework listed in the above geographical areas but not limited to can be found at:http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx

NHS Foundations Trusts are eligible to use this framework listed in the above geographical areas but not limited to can be found at:http://www.monitor.gov.uk/about-your-local-nhs-foundation-trust/nhs-foundation-trust-directory-and-register-licence-holders?letter=AllFT

Police forces and other emergency services including fire and rescue services, the maritime and coastguard agency, and other rescue authorities (a list of police authorities and fire and rescue services can be found respectively at the following: http://www.police.uk/forces.htmhttp://www.fireservice.co.uk/information/ukfrs and http://en.wikipedia.org/wiki/Her_Majesty%27s_Coastguard andhttp://en.wikipedia.org/wiki/List_of_RNLI_stations andhttp://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx).

Educational establishments (i.e. schools maintained by local authorities, academies, city technology, colleges, the learning and skills council, further education establishments and universities; a list can be found at: www.education.gov.uk, http://www.civilservice.gov.uk/about/resources/ndpb andhttp://www.schoolswebdirectory.co.uk/).

The Ministry of Defence is eligible to use this framework listed in the above geographical areas but not limited to can be found at:https://www.gov.uk/government/organisations#ministry-of-defence

The Prison Service is eligible to use this framework listed in the above geographical areas but not limited to can be found at:http://www.justice.gov.uk/contacts/prison-finder/prisonfinder-a-z

The Port Authority are eligible to use this framework listed in the above geographical areas but not limited to can be found at:http://www.ports.org.uk/allportstext.asp

Registered Social Landlords (RSLs), a list of such authorities being available at: http://www.housingcorp.gov.uk/server/show/nav.489, housing arm’s length management organisations (ALMO’s) a list is available at: www.almos.org.uk and http://en.wikipedia.org/wiki/List_of_RNLI_stations

Registered charities as detailed at: http://www.charity-commission.gov.uk

All other Contracting Authorities cited by name or class in Regulation 3 of and/or Schedule 1 to the Public Contracts Regulations 2006 (as Amended).
All other bodies who are Utilities and who are cited by name or class in Schedule 1 to the Utilities Contracts Regulations 2006.

All Government bodies that move to the new government website www.gov.uk.

There will be no obligation on either The Kent County Council or any other Contracting Authority to enter into call off contracts with the provider appointed nor will any guarantee be given as to the quantity, value or regularity of call off contracts to be made.

II.1.6)Common procurement vocabulary (CPV)

90650000, 45262660

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council wishes to establish a framework for asbestos related services. The framework will be available to public bodies beyond KCC (as defined in the OJEU notice) to call-off from. Once the Framework is established any of the framework users listed will be able to use the framework but KCC will continue to have oversight of the process to ensure proper management and operation of the framework.
1. Lot 1 — Management Surveys, Refurbishment Surveys, Demolitions Surveys, Bulk Sampling, Statutory Compliance, Training Emergency, Call-out Service, Minor Remediation Works.
2. Lot 2 — Asbestos Removal Works, Asbestos Encapsulation Works, Emergency Call-out Service.
3. Lot 3 — Air Testing: carrying out of personal, background, reassurance and reoccupation sampling as per HSG 248, Leak Tests, Background Air Testing, Reassurance Air Testing, Personal Monitoring, Four Stage Clearance (including reoccupation certification), Emergency Call-out Service.
The value of the framework set out in the OJEU Notice is estimated at 9 600 000 GBP. It should be noted that the OJEU Notice estimated value is to ensure appropriate flexibility during the term of the framework arrangement. The build up to the estimated Value is detailed in the ITT documents.
As detailed in this OJEU notice the frameworks will be open for other authorities to access with this in mind the KCC value has been trebled to 9 600 000 GBP.
Refer to ITT: Part 1 — Introduction for a more detailed build up to this estimated framework value.
Estimated value excluding VAT:
Range: between 10 000 000 and 11 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Lot 1 — Surveys

1)Short description

— Management Surveys,
— Refurbishment Surveys,
— Demolitions Surveys,
— Bulk Sampling,
— Statutory Compliance Training,
— Emergency Call-out Service,
— Minor Remediation Works.

2)Common procurement vocabulary (CPV)

90650000, 45262660

3)Quantity or scope

— Management Surveys,
— Refurbishment Surveys,
— Demolitions Surveys,
— Bulk Sampling,
— Statutory Compliance Training,
— Emergency Call-out Service,
— Minor Remediation Works.
Estimated value excluding VAT:
Range: between 1 600 000 and 4 800 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

5 contractors to be appointed onto the FW:
It should be noted that the Supplier who identified the works to be carried out in the Management Surveys, Refurbishment or Demolition Survey will not be entered into the mini competition for the Removal or Encapsulation works (Lot 2) they identified.

Lot No: 2Lot title: Lot 2 — Removals and Encapsulation

1)Short description

— Asbestos Removal Works,
— Asbestos Encapsulation Works,
— Emergency Call-out Service.

2)Common procurement vocabulary (CPV)

45262660, 90650000

3)Quantity or scope

— Asbestos Removal Works,
— Asbestos Encapsulation Works,
— Emergency Call-out Service.
Estimated value excluding VAT:
Range: between 1 200 000 and 3 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

15 suppliers awarded onto the FW:
It should be noted that the Supplier who identified the works to be carried out in the Management Surveys, Refurbishment or Demolition Survey will not be entered into the mini competition for the Removal or Encapsulation works (Lot 2) they identified due to conflict of interest Suppliers will not be allowed to tender for Lot 3.

Lot No: 3Lot title: Lot 3

1)Short description

— Air Testing,
— Carrying out of personal, background, reassurance and reoccupation sampling as per HSG 248,
— Leak Tests,
— Background Air Testing,
— Reassurance Air Testing,
— Personal Monitoring,
— Four Stage Clearance (including reoccupation certification),
— Emergency Call-out Service.

2)Common procurement vocabulary (CPV)

90650000

3)Quantity or scope

— Air Testing,
— Carrying out of personal, background, reassurance and reoccupation sampling as per HSG 248,
— Leak Tests,
— Background Air Testing,
— Reassurance Air Testing,
— Personal Monitoring,
— Four Stage Clearance (including reoccupation certification),
— Emergency Call-out Service.
Estimated value excluding VAT:
Range: between 400 000 and 1 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

9 contractors to be appointed onto the FW:
Due to conflict of interest Suppliers will not be allowed to tender for Lot 2.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Detailed in the ITT documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Detailed in the ITT documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Detailed in the ITT documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Detailed in the ITT documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Detailed in the ITT documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Detailed in the ITT documentation.
Minimum level(s) of standards possibly required: Detailed in the ITT documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Detailed in the ITT documentation.
Minimum level(s) of standards possibly required:
Detailed in the ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS12 34
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 17.9.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The framework is intended to be accessible to the following Indicative list of Contracting Authorities:
The Kent County Council: The Kent County Council wishes to establish a framework agreement for use by or on behalf of public sector bodies (and their respective statutory successors and organisations created as a result of re-organisations or organisational changes). The Public Sector Bodies and non-departmental bodies to whom the use of this framework agreement will be open, include without limitation to those listed in:http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1 and http://www.civilservice.gov.uk/about/resources/ndpbThe government ministerial departments, non-ministerial departments, agencies and other public bodies and public corporations are listed but not limited to that in: https://www.gov.uk/government/organisations. Local authorities which are eligible to use this framework listed in the above geographical areas but not limited to can be found at: http://openlylocal.com/councils/all and http://www.idea.gov.uk/idk/org/la-data.do The acute NHS trusts which are eligible to use this framework listed in the above geographical areas but not limited to can be found at:http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx

NHS Foundations Trusts are eligible to use this framework listed in the above geographical areas but not limited to can be found at:http://www.monitor.gov.uk/about-your-local-nhs-foundation-trust/nhs-foundation-trust-directory-and-register-licence-holders?letter=AllFTPolice forces and other emergency services including fire and rescue services, the maritime and coastguard agency and other rescue authorities (a list of police authorities and fire and rescue services can be found respectively at the following: http://www.police.uk/forces.htm,http://www.fireservice.co.uk/information/ukfrs, http://en.wikipedia.org/wiki/Her_Majesty%27s_Coastguard,http://en.wikipedia.org/wiki/List_of_RNLI_stations and http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

Educational establishments (i. e. schools maintained by local authorities, academies, city technology, colleges, the learning and skills council, further education establishments and universities a list can be found at: www.education.gov.uk, http://www.civilservice.gov.uk/about/resources/ndpb andhttp://www.schoolswebdirectory.co.uk/

The Ministry of Defence is eligible to use this framework listed in the above geographical areas but not limited to can be found at:https://www.gov.uk/government/organisations#ministry-of-defence

The Prison Service is eligible to use this framework listed in the above geographical areas but not limited to can be found at:http://www.justice.gov.uk/contacts/prison-finder/prisonfinder-a-z

The Port Authority are eligible to use this framework listed in the above geographical areas but not limited to can be found at:http://www.ports.org.uk/allportstext.asp; Registered Social Landlords (RSLs) a list of such authorities being available at:http://www.housingcorp.gov.uk/server/show/nav.489); housing arm’s length management organisations (ALMO’s) a list is available at:www.almos.org.uk and http://en.wikipedia.org/wiki/List_of_RNLI_stationsRegistered charities as detailed at: http://www.charity-commission.gov.uk

All other Contracting Authorities cited by name or class in Regulation 3 of and/or Schedule 1 to the Public Contracts Regulations 2006 (as Amended). All other bodies who are Utilities and who are cited by name or class in Schedule 1 to the Utilities Contracts Regulations 2006. All government bodies that move to the new government website www.gov.uk There will be no obligation on either The Kent County Council or any other contracting authority to enter into call off contracts with the provider appointed nor will any guarantee be given as to the quantity, value or regularity of call off contracts to be made.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.8.2015

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