Asbestos Removal Contracts London and the Midlands

Asbestos Removal Contracts London and the Midlands

Tenderers are required to state whether they would prefer to be appointed as the Asbestos Removal Contractor or the Asbestos Survey Consultant if applying for both Contracts.

United Kingdom-Leicester: Asbestos-removal work

2016/S 014-019775

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

asra Housing Association
3 Bede Island Road
For the attention of: N/A
LE2 7EA Leicester
UNITED KINGDOM
Telephone: +44 1162576716
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081

Internet address(es):

General address of the contracting authority: http://www.effefftee.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12961

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Asra Housing Association — Asbestos Removal Contracts.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: London and Midlands.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Asra Housing Association (asra) owns and manages approximate 15000 properties within London and the Midlands.
The successful service provider/s shall deliver a high quality service offering value for money to asra and its Residents and also provide and secure continuous improvements across all of the works. As part of this contract the service provider may be required to work in partnership with other Contractors/Service Providers, Stakeholders and Consultants employed by the client. This requirement is to be developed by asra and the appointed service provider.
It is intended that the contract will commence in June, 2016, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by asra, for an extension of up to a further two years, then another three years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore ten years. The annual estimated value for the works is 100 000 GBP divided in to two Lots of approx. 50 000 GBP each.
asra is also tendering a contract for asbestos survey and analytical services and tenderers are welcome to apply for both contracts. However tenderers are advised that they will only be appointed to one contract, should they be the highest placed tenderer on both Contracts, as asra believe there would be a Conflict of Interest and asra would also not be able to audit the two different Contracts in accordance with its in-house procedures and financial regulations. Tenderers are required to state whether they would prefer to be appointed as the Asbestos Removal Contractor or the Asbestos Survey Consultant if applying for both Contracts.
Economic operators should note that the mytenders website will be used to administrate the process and submissions will only be accepted electronically via the Postbox facility.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=168749

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

45262660

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated annual value of the works is 100 000 GBP.
Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: It is intended that the contract will commence in June, 2016, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by asra, for an extension of up to a further two years, then another three years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore ten years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 120 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.6.2016. Completion 31.5.2021

Information about lots

Lot No: 1 Lot title: Greater London

1)Short description

Asbestos removal works.

2)Common procurement vocabulary (CPV)

45262660

3)Quantity or scope

The approximate annual value is 50 000 GBP.
Estimated value excluding VAT:
Range: between 250 000 and 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.6.2016. Completion 31.5.2021

5)Additional information about lots

The contract is divided in to two geographical Lots and tenderers are welcome to apply for both Lots. However tenderers are advised that they will only be appointed to one Lot, should they be the highest placed tenderer on both Lots, and are required to state whether they would prefer to be appointed to Lot 1 (Greater London) or Lot 2 (the Midlands).
It is intended that the contract will commence in June, 2016, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by asra, for an extension of up to a further two years, then another three years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore ten years.
The Contracting Authorities reserve the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part or parts of any contract.
The Contracting Authorities shall not be liable for any cost or expense incurred by any candidate or Tenderer in connection with the completion and return information requested in this contract notice or in the completion or submission of any tender.” And/ or “Bid variations are only acceptable where they have been explicitly asked for within the Tender documents. If you provide unauthorised bid variations these may be disregarded. Always provide a fully compliant version of the Tender as requested (with any variations as optional extras), as failure to do so may mean that your bid is disregarded.

Lot No: 2 Lot title: Midlands

1)Short description

Asbestos Removal Works.

2)Common procurement vocabulary (CPV)

45262660

3)Quantity or scope

The approximate annual value is 50 000 GBP.
Estimated value excluding VAT:
Range: between 250 000 and 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.6.2016. Completion 31.5.2021

5)Additional information about lots

The contract is divided in to two geographical Lots and tenderers are welcome to apply for both Lots. However tenderers are advised that they will only be appointed to one Lot, should they be the highest placed tenderer on both Lots, and are required to state whether they would prefer to be appointed to Lot 1 (Greater London) or Lot 2 (the Midlands).
It is intended that the contract will commence in June, 2016, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by asra, for an extension of up to a further two years, then another three years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore ten years.
The Contracting Authorities reserve the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part or parts of any contract.
The Contracting Authorities shall not be liable for any cost or expense incurred by any candidate or Tenderer in connection with the completion and return information requested in this contract notice or in the completion or submission of any tender.” And/ or “Bid variations are only acceptable where they have been explicitly asked for within the Tender documents. If you provide unauthorised bid variations these may be disregarded. Always provide a fully compliant version of the Tender as requested (with any variations as optional extras), as failure to do so may mean that your bid is disregarded.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Economic Operators will be advised as necessary during the procurement process. Parent Company and/or guarantees of performance and financial liability may be required, if considered appropriate. For further details please refer to the Tender Documents via the www.mytenders.org link.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

One member of any grouping/consortium of suppliers will be required to accept prime contractorship or the grouping of economic operators may be required to form a single entity for the contracting authority to contract with. For further details please refer to the tender documents via thewww.mytenders.org link.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details as per the tender documents via the www.mytenders.org link.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Under the contracts the Service Providers and their supply chains will be required to participate in the achievement of social and/or environmental policy objectives relating to the recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions may relate in particular to social and environmental considerations, for further details please refer to the tender documents via the www.mytenders.org link. Please also see the tender documentation for all other relevant conditions.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Please see the tender documentation for all relevant conditions.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Please see the tender documentation for all relevant conditions.
Minimum level(s) of standards possibly required: Please see the tender documentation for all relevant conditions.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Please see the tender documentation for all relevant conditions.
Minimum level(s) of standards possibly required:
Please see the tender documentation for all relevant conditions.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contract is divided in to 2 geographical Lots and tenderers are welcome to apply for both Lots. However tenderers are advised that they will only be appointed to 1 Lot, should they be the highest placed tenderer on both Lots, and are required to state whether they would prefer to be appointed to Lot 1 (Greater London) or Lot 2 (the Midlands).
asra is also tendering for a contract for asbestos survey and analytical services and tenderers are welcome to apply for both contracts. However tenderers are advised that they will only be appointed to one contract, should they be the highest placed tenderer on both Contracts, as asra believe there would be a Conflict of Interest and asra would also not be able to audit the two different Contracts in accordance with its in-house procedures and financial regulations. Tenderers are required to state whether they would prefer to be appointed as the Asbestos Removal Contractor or the Asbestos Survey Consultant if applying for both Contracts.
It is intended that the contract will commence in June, 2016, and subject to annual reviews, run for a period of 5 years with the option for renewal, as decided by asra, for an extension of up to a further 2 years, then another 3 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 10 years.
The Contracting Authorities reserve the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part or parts of any contract.
The Contracting Authorities shall not be liable for any cost or expense incurred by any candidate or Tenderer in connection with the completion and return information requested in this contract notice or in the completion or submission of any tender.” And/ or “Bid variations are only acceptable where they have been explicitly asked for within the Tender documents. If you provide unauthorised bid variations these may be disregarded. Always provide a fully compliant version of the Tender as requested (with any variations as optional extras), as failure to do so may mean that your bid is disregarded.
(MT Ref:168749).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Royal Courts of Justice
The Strand
W2 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying economic operators of the outcome of this procurement.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

20.1.2016

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