Asbestos Removal and Remediation Works for University of Edinburgh

Asbestos Removal and Remediation Works for University of Edinburgh

Asbestos Removal and Remediation works up to GBP 60 000.

United Kingdom-Edinburgh: Asbestos-removal work

2014/S 237-416384

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Elizabeth Lebost
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316509368

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

EC/0653 Asbestos Removal and Remediation works up to GBP 60 000.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

EC/0653 Asbestos Removal and Remediation Framework for works up to GBP 60 000.
PQQ Available until: 9.1.2015.
PQQ Deadline date: 12:00 noon 12.1.2015.
Please note the PQQ documents for this tender is available from the University’s Intend portal via the following URL link:

https://in-tendhost.co.uk/edinburghuni/aspx/Home

and then click on the Tender tab and then on the current tender option. Full details of expressing interest and accessing the PQQ documents are detailed under the Scope of contract within this advert.
The University of Edinburgh invites competitive tenders for an Estate wide Asbestos Removal and Remediation Framework agreement to include where necessary appropriate re-instatement.
The University is looking to appoint HSE Licensed Contractors that will be willing to share best practice and have a proactive approach to the continuous improvement of the service over the Agreement period.
The University has a population of over 33 000 students and 12 500 staff. University activity is spread over approximately 750 buildings in five locations covering 800 000 square metres around Edinburgh and beyond, with student accommodation provided at the Pollock Halls of Residence and across a range of flats around the city. Other locations include Easter Bush, Edinburgh College of Art, the Western General Hospital and Firbush Outdoor Education Centre.

Campus maps are available online at http://www.ed.ac.uk/maps/

The successful Contractors must be suitably qualified and experienced to undertake Asbestos Removal and Remediation Services using best practice and overall value for money principles and be willing to play an active and effective role as a partner in understanding the needs and requirements of a large and complex building stock and will be expected to support the University through the delivery of a comprehensive package of services.
The successful Contractors must hold a full licence from the HSE and be members of the recognised professional body for the industry.

II.1.6)Common procurement vocabulary (CPV)

45262660

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

EC/0653 Asbestos Removal and Remediation up to GBP 60 000 Framework
PQQ Available until: 9.1.2015.
PQQ Deadline date: 12:00 noon 12.1.2015.
Please note to express interest and access our PQQ document suppliers must log onto the University’s Intend portal — full details are at the bottom of this scope of works.
Estates Project Manager:Caroline Eaton
Anticipated Framework start date: 1.6.2015.
Contract time period: 1.6.2015 for a 2 year period plus a further 2, 1 year options to extend subject to satisfactory supplier performance.
Restricted.
2 Stage — PQQ (pre qualification questionnaire), then ITT (invitation to tender).
ITT Award criteria for Framework Agreement:
80 % quality / 20 % cost
The Quality Evaluation will be split into 2 parts:
Part 1: a quality questionnaire (50 % of the 80 % quality) and Part 2: a site audit (50 % of the 80 % quality).
Terms and Conditions: SBCC — University of Edinburgh Works.
The procurement:
The object of this procurement is to achieve best value for money in meeting the requirements as per the information listed within the PQQ and IT documents.
Whilst the University has compiled these documents in good faith, and believes all of the information contained herein to be accurate, the University shall not have any liability to any prospective supplier on the grounds that any of the information contained herein is, inaccurate, incomplete or misleading to the maximum extent permitted by law.
The University does not bind itself to the lowest or any offer, and reserves the right to accept an offer in whole or in part.
The anticipated total annual spend on works covered by this framework will be in the range of GBP 250 000 — GBP 500 000. However, this is an approximate value given in good faith as a guide to past purchasing and current planning to assist you in submitting your Tender. This should not be interpreted as an undertaking, guarantee or commitment by the University to purchase works to any particular value.
PQQ Evaluation:
As a first step to awarding the Framework the following stages have been drafted in the evaluation process in order to assess the economic, financial, technical and professional ability of the companies who are seeking the appointment.
PQQ Part 1 — Mandatory Questions:
Suppliers must return a complete PQQ, including SRS questionnaire and all supporting evidence for the Mandatory Questions. Suppliers must pass all the questions in this section in order to proceed to Part 2 the scored questions.
PQQ Part 2 — Selection Criteria Questions:
Supplier must answers all the selection questions and where requested or required provide all supporting evidence.
The 6-8 top scoring suppliers will be selected to ITT stage.
ITT Evaluation of the Framework Agreement:
The following stages have been drafted in the tender evaluation process in order to assess the suitability, quality and value for money of the companies who are seeking the appointment.
Evaluation Part 1 — Quality Questionnaire (50 % of 80 % Quality).
This will cover Award Criteria Questions.
Evaluation Part 2 — Site Audit (50 % of 80 % Quality).
Via Intend, Suppliers will be asked to nominate a removal job for the members of the evaluation team to visit. It is the responsibility of the Tenderer to ensure that access to the site will be granted. A date range for the site audits will be issued via Intend.
During the visit the work and procedures will be audited; the evaluation criteria for the audit will be taken from legislation/guidance and will be provided within the ITT document. Photographs will also be taken as part of the assessment to aid the evaluation process.
Jobs nominated for site audit must:
a) be notifiable work;
b) be work with Asbestos Insulation Board (AIB) ceiling tiles or similar (i.e. AIB boxing, AIB cladding); and
c) be under GBP 10 000 in value.
3.6.3 Following the ITT Award Questionnaire, the quality site audit and the price evaluation, the 3 top scoring suppliers will be appointed to the framework agreement.
Call-Off Contracts and Mini Competitions.
Call-Off Contract Value GBP 20 000 or under.
Where there is a requirement for work the top ranked contractor will be contacted in the first instance. If they are unable to fulfil the requirement then the next ranked provider will be contacted and so on until the requirement is satisfied.
Call-Off Contract Value over GBP 20 000 but not exceeding GBP 60 000.
For each Call-Off Contract over GBP 20 000 in value all suppliers on the Framework will submit to mini competition. Mini competitions within the Framework will be based on the most economically advantageous tender. The overall quality/cost (MEAT) score will be project specific at mini competition stage.
All Suppliers appointed to the Framework are expected to return a Tender for each Mini Competition. Those who fail to submit a return will be subject to a review of their Framework status; Suppliers who repeatedly fail to participate in Mini Tenders over the term of the Framework may be removed from the Framework.
For work over the value of GBP 60 000 the University has a separate framework agreement in place for this work.
The University proposes to enter into the Framework Agreements with the successful Tenderers for a period of 2 years, with option to extend for two further 1 year periods.
Scope of work:
Contractors appointed to the Framework will provide a full range of asbestos removal and remediation services to include where necessary appropriate re-instatement across the University Estate with a value of individual orders not exceeding GBP 60 000.
The service will include for the provision of attending site walkthroughs to enable the pricing for projects; dismantling structures; undertaking down-takings associated with asbestos removal; appropriate re-instatement; follow up visits; management of sub contractors, undertaking the role of Main Contractor under CDM regulations; quality assurance inspections; feedback; health and safety; security measures; site audits; approved and regulated waste disposal and all other measures as described elsewhere in the tender documents including liaison and monthly meetings with the clients representative or other aspect inherent in providing a quality service to the University.
All work must be carried out in line with UK legislation, Approved Codes of Practice and HSE guidance as well as following the Universities procedures and policies.
Contractors must make themselves aware of their roles and responsibilities and those of others, as described in the University Asbestos Management Plan.
Work will typically fall into one of the following four categories:
A. Planned preventative maintenance and small project works.
Several projects requiring an asbestos input will be running simultaneously. The Contractor would be expected to attend any relevant planning meetings and provide advice and support to the Asbestos Management Team.
B. Risk Assessment/Management Plan works.
As part of the on-going management of asbestos containing materials the University will be implementing the recommendations of the asbestos management surveys. The remediation and removal work arising from these risk priorities will be a key component of the Contractors work.
C. Emergency.
From time to time, and in spite of. the controls in place to prevent it, asbestos containing materials are accidentally damaged or need to be removed to enable access for an emergency i.e. water leak. The University requires a maximum response time of two hours from the Contractor being notified of an asbestos incident to the appropriate resource being on site ready to aid in its remediation and/or provide support and advice to the Asbestos Management Team. This maximum response time is required 24 hrs hours, day 52 weeks a year.
D. Reinstatement Works including Re-insulation.
All reinstatement works must be carried out in accordance with our project specific specification. Reinstatement works will typically include the skilled installation of plasterboard, plywood, MDF; applying mastics and sealants; painting floors; re-lagging sections of pipework and or plant.
The University requires theses contracted services to be available 24 hours a day and as such the contact details of a 24 hour contact are required from the Contractor.
All work must be carried out in line with UK legislation, Approved Codes of Practice and HSE guidance as well as following the Universities procedures and policies.
Contractors must make themselves aware of their roles and responsibilities and those of others, as described in the University Asbestos Management Plan.
Further details on expressing an interest and accessing the PQQ documents through the University’s intend System.
The PQQ (pre-qualification questionnaire) documentation is available via the following URL link:

https://in-tendhost.co.uk/edinburghuni/aspx/Home

and then click on the Tender tab and then on the current tender option.
To Express Interest In this PQQ, Select ‘View Details’ in the bottom right hand corner.
Then Click on the Red Box ‘Express Interest’, then follow the registration / login details. If you have previously registered on this website you will require your User ID and Password.
PQQ documentation is normally published to the secure area within 24 hours. If after this time you have not received your email advising the PQQ documentation has been published to the secure area, then contact the Procurement Office by sending a message through the correspondence function.
An email will be sent to the Publish Email address supplied at registration when the documents have been published. You will then be able to login to the secure area and download the PQQ documentation.
Submissions should be made via the web site, all documents should be uploaded to the website then press the Red button ‘Submit Return’ (You may need to scroll the screen down to see this button)
You will then receive a receipt, print and retain a copy of this receipt. This is your confirmation of your submission.)
The PQQ status will then confirm your documents have been submitted.

Online system help available at: https://in-tendhost.co.uk/edinburghuni/aspx/Help

Please Note: The University of Edinburgh does not charge a PQQ administration fee and documents will be published automatically to the secure area on the e-tendering website following expression of interest.
The University advises all suppliers that only the following file formats are acceptable as tender submissions.
All Microsoft Office file formats (or equivalent, though must be capable of being read by MS Office programs).
PDF files
ZIP files containing the above
jpeg images
Maximum File size = 20 Mb.
No other file types will be accepted unless specified in the PQQ documentation.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed within the PQQ and ITT documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Contractors must hold a full licence from the HSE and be members of the recognised professional body for the industry — appropriate certification will be requested at PQQ stage.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As detailed within the PQQ document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 8
Objective criteria for choosing the limited number of candidates: As detailed within the PQQ document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EC/0653
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.1.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

12.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

To Express an interest and obtain the PQQ document, suppliers must access the Universities Intend system full details of which are outlined in the Scope of contract within this advert.
(SC Ref:328795).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.12.2014

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