Asbestos Removal Services for Royal Mail

Asbestos Removal Services for Royal Mail

Royal Mail is seeking expressions of interest for provision of Asbestos Removal and/ or Consultancy Services to Royal Mail Group Ltd. Royal Mail has a property portfolio of around 2,500 properties across the UK.

UK-London: Asbestos removal services

2012/S 250-414472

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Mail Group
1st Floor, 35-50 Rathbone Place
For the attention of: Rufus Salotun
W1T 1HQ London
UNITED KINGDOM
Telephone: +44 2074414486
E-mail: rufus.salotun@royalmail.com

Internet address(es):

General address of the contracting authority: http://www.royalmailgroup.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Postal Services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Asbestos Removal and/or Consultancy Services to Royal Mail Goup Ltd.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: UK Nationwide including N. Ireland and Scottish Isles.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: Business requirements.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 800 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Royal Mail is seeking expressions of interest for provision of Asbestos Removal and/ or Consultancy Services to Royal Mail Group Ltd. Royal Mail has a property portfolio of around 2,500 properties across the UK.
It is advised that only companies that have UK national coverage capability will be considered.
Royal Mail Group reserves the right not to award both contracts (Lots) to a single service provider.
Asbestos removal services include but not limited to the removal, encapsulation, sealing and repair of asbestos containing materials and the provision of all necessary equipment and competent staff.
Asbestos consultancy services include but not limited to surveying, sampling, analysis and risk assessment of asbestos containing materials; specification, monitoring, valuation and contract administration/contract supervision of removal services; provision of reports and maintenance of data relating to asbestos management. Royal Mail Group may include certain occupational hygiene services.
Interested suppliers must note that these are call off requirements with no guaranteed spend.
At the end of this tender process Royal Mail reserves the right to award contracts in line with one of the following four options or to appoint suppliers to Royal Mail’s preferred Geographical areas and to introduce mini competition for large stand-alone projects.
Option1 – To select 4 suppliers in total (2 suppliers for asbestos removal and 2 suppliers for asbestos consultancy. All 4 must have national coverage capability)
Option 2 – To select 2 Suppliers in total and both to provide consultancy and removal services nationally.
Option 3 – To select 3 suppliers in total (2 suppliers for removal and 1 for consultancy services)
Option 4 – To select 3 suppliers in total (1 supplier for removal, 1 for consultancy services and 1 supplier to provide both consultancy and removal services)
Please note that an electronic auction (e-auction) may be used to award all or part of the requirements
II.1.6)Common procurement vocabulary (CPV)

90650000, 45262660, 71315300

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
National UK wide (including N.Ireland & Scottish Isles) covering around 2,500 properties.
II.2.2)Information about options
Options: yes
Description of these options: An initial 36-month contract term with option to extend further in either 12 or 24-month increments.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of Asbestos Removal Services to Royal Mail Group Ltd

1)Short description
Royal Mail is seeking expressions of interest for provision of Asbestos Removal Services to Royal Mail Group Ltd across the UK including N.Ireland and Scottish Isles.
It is advised that only companies that have UK national coverage capability will be considered.
Asbestos removal services include but not limited to the removal, encapsulation, sealing and repair of asbestos containing materials and the provision of all necessary equipment and competent staff.
Interested suppliers must note that these are call off requirements with no guaranteed spend.
At the end of this tender process Royal Mail reserves the right to award contracts in line with one of the following four options or appoint suppliers to Royal Mail’s preferred Geographical areas and to introduce mini competition for large and stand-alone projects.
Option1 – To select 4 suppliers in total (2 suppliers for asbestos removal and 2 suppliers for asbestos
consultancy. All 4 must have national coverage capability)
Option 2 – To select 2 Suppliers in total and both to provide consultancy and removal services nationally.
Option 3 – To select 3 suppliers in total (2 suppliers for removal and 1 for consultancy services)
Option 4 – To select 3 suppliers in total (1 supplier for removal, 1 for consultancy services and 1 supplier to provide both consultancy and removal services)
Please note that an electronic auction (e-auction) may be used to award all or part of the requirements
2)Common procurement vocabulary (CPV)

90650000, 45262660, 71315300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Royal Mail Group reserves the right NOT to award this lot and lot 2 to a single supplier.
Lot No: 2 Lot title: Provision of Asbestos Consultancy Services to Royal Mail Group Ltd
1)Short description
Royal Mail is seeking expressions of interest for provision of Consultancy Services to Royal Mail Group Ltd.
Royal Mail has a property portfolio of around 2,500 properties across the UK including N.Ireland and Scottish Isles.
It is advised that only companies that have UK national coverage capability will be considered.
Consultancy services include but not limited to surveying, sampling, analysis and risk assessment of asbestos containing materials; specification, monitoring, valuation and contract administration/contract supervision of removal services; provision of reports and maintenance of data relating to asbestos management’. Royal Mail Group may include certain occupational hygiene services. Interested suppliers must note that these are call off requirements with no guaranteed spend.
At the end of this tender process Royal Mail reserves the right to award contracts in line with one of the following four options or to appoint suppliers to Royal Mail’s preferred Geographical areas and to introduce mini competition for large and stand-alone projects.
Option1 – To select 4 suppliers in total (2 suppliers for asbestos removal and 2 suppliers for asbestos consultancy. All 4 must have national coverage capability).
Option 2 – To select 2 Suppliers in total and both to provide consultancy and removal services nationally.
Option 3 – To select 3 suppliers in total (2 suppliers for removal and 1 for consultancy services).
Option 4 – To select 3 suppliers in total (1 supplier for removal, 1 for consultancy services and 1 supplier to provide both consultancy and removal services).
2)Common procurement vocabulary (CPV)

90650000, 45262660, 71315300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Royal Mail Group reserves the right NOT to award this lot and lot 1 to a single supplier.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond or parent company guarantee or other form of security may be required depending upon the organisation’s financial stability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be detailed in the main Invitation To Tender (ITT) documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Interested suppliers will be invited to take part in a Pre Qualifying Question (PQQ) procedure and selection to tender process will be decided on PQQ subsequent evaluations.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Information will be included in the ITT Pack
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
3651
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
5.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
Expression of Interest (EOI) & Pre-qualification Questionnaire (PQQ).
Please read all of the following information carefully.
1. Expression of interest: please ensure that you submit an expression of interest promptly so that your details can be populated in the Royal Mail Group Electronic Sourcing system (E-Sourcing).
This is a necessary first step in order for you to be able to respond to the PQQ;
2. To formally submit an EOI you must firstly download the Applicant details spreadsheet (Excel file) located on the Royal Mail Group Website at: http://www.royalmailgroup.com/our-suppliers/contract-opportunities;

3. The Applicant details spreadsheet should be completed with the details of your organisation. The spreadsheet format should not be amended in any way. Mandatory information required to be added to the spreadsheet is: organisation name; contact telephone number for your organisation; first name of the person who will complete the PQQ; surname of the person who will complete the PQQ; contact number for the person who will complete the PQQ; e-mail address of the person who will be completing the PQQ. Please also complete as much of the non-mandatory information as possible.
3. Following completion of your Applicant details spreadsheet, please e-mail the spreadsheet to the category manager, Rufus Salotun (rufus.salotun@royalmail.com).

Please confirm, if required, which lots(s) you are interested in bidding for;
4. You will then be sent information on how to access the PQQ. The PQQ will be managed using the RMG electronic sourcing system (E-sourcing);
5. The pre-qualification questionnaire is accessed via E-sourcing. You will need to receive 2 e-mails in order to participate. Once you have submitted your completed Applicant details spreadsheet you will be provided with your first e-mail (within 48 hours Monday – Friday) which is a log-on to E-sourcing, these log-on details shall arrive via RMG@frictionless.com and headed Royal Mail Group RFX. (Please do not e-mail this site unless instructed to do so). On receipt of your log-on information you will then be sent a SECOND e-mail (within 24hours Monday to Friday) from RMG@frictionless.com or RMG, Inviting you to Participate in the PQQ for

Asbestos Removal and Consultancy. It is at this point that you will be able to fully access the PQQ and start to complete it;
6. The PQQ will close as noted in IV.3.4.Please note: your log-on will not be activated until you are formally invited to participate, so please do not try to log-on before you are invited to do so, since your access will be denied.
Royal Mail will also send all organisations full instructions on how to participate in the online PQQ event.
Section III.2 – requests to participate must be made by supplying all of the information which is set out in the PQQ.
This information must be supplied by the date and time specified in IV.3.4 above. The Contracting Authority may require suppliers to supplement or clarify the information submitted in the PQQ and may also undertake its own audit of the supplier to verify the information provided.
Tenders and all supporting documentation for the contract must be priced in British pounds sterling (unless otherwise specified in the contract documents) and written in English.
Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.
Royal Mail is not liable for any costs incurred by those expressing an interest in tendering for this
Contract opportunity.
Royal Mail reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by alternative means. Hence, the most economically advantageous tender may not be automatically selected.
All communications must be made through the contact details at I.1.
Please note that an electronic auction (e-auction) may be used to award all or part of the requirements

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.12.2012

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