Asbestos Survey, Sampling and Reporting Derby

Asbestos Survey, Sampling and Reporting Derby

To provide asbestos surveys, laboratory testing, reporting and recording.

United Kingdom-Derby: Asbestos removal services

2015/S 107-194498

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Futures Housing Group
PO Box 6458 Asher Lane, Ripley
For the attention of: John Thornhill
DE5 3RE Derby
UNITED KINGDOM
Telephone: +44 8450948361
E-mail: john.thornhill@futureshg.co.uk
Fax: +44 8450948301

Internet address(es):

General address of the contracting authority: www.procuringourfutures.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA15821

Electronic access to information: www.procuringourfutures.co.uk

Electronic submission of tenders and requests to participate: www.procuringourfutures.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Rockingham Forest Housing Association

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

FH230 Asbestos Survey, Sampling and Reporting.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: East Midlands.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Futures Housing Group (FHG) seeks to appoint a suitably qualified and financially sound economic operator(s) to provide asbestos surveys, laboratory testing, reporting and recording to the value circa 850 000 GBP including extension periods.
The period of this contract will be for 5 years. It will include an initial period of six months and a unilateral right to extend the contract for a period not exceeding 2 further years.
The works include the provision of surveys for the presence of asbestos within the property portfolio of Futures Homescape Ltd, and Rockingham Forest Housing Association, carry out laboratory testing, provide a method of reporting the surveys and a method of accessible recording/storing of the reports. The scope is for circa 2 500 property surveys over 5 years.
Surveys:
— management survey in accordance with hsg264,
— refurbishment & demolition survey in accordance with hsg264.
Reporting and recording:
— comprehensive reporting is required,
— comprehensive monthly reporting is required on database access,
— lab test findings, drawings, photographs and narrative,
— reports should be accessible via a web based facility with free access to FHG contractors as well as FHG staff,
— FHG uses keystone asset management reporting. the provider must be able to provide data transfer from its recommended/offered system, into our keystone system,
— the web based system should be expandable to include such compliance requirements as fire risk assessment and water assessment data,
— a database update facility is required,
— reports will need to be updated from consignment notes emailed from our asbestos removers.
Bidders will be accredited to UKAS, ISO 17025 for Sampling and ISO 17020 for Surveying (or demonstrable equivalents from an EU Member State).
The contract contains only one Lot.
— Lot 1 Work within the Amber Valley area of Derbyshire and surrounds plus any requirement from RFHA.

II.1.6)Common procurement vocabulary (CPV)

90650000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Circa 2 500 properties.
Estimated value excluding VAT: 850 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for one period not exceeding 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Standard 30 day business terms by BACS.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal entity at contract award.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender which will include suitability questions, questions on mandatory exclusion and questions on discretionary exclusion.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender which will include suitability questions, questions on mandatory exclusion and questions on discretionary exclusion.
Minimum level(s) of standards possibly required: Bidders will be accredited to UKAS, ISO 17025 for Sampling and ISO 17020 for Surveying (or demonstrable equivalents from an EU Member State).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described in the Invitation to Tender which will include suitability questions, questions on mandatory exclusion and questions on discretionary exclusion.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 50

2. Quality/Technical/Service Delivery. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

1.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.7.2015 – 12:00

Place:

Asher Lane office.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Documents are only accessible via www.procuringourfutures.co.uk

(MT Ref:155054).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.6.2015

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