Asbestos Survey, Sampling and Reporting Derby
To provide asbestos surveys, laboratory testing, reporting and recording.
United Kingdom-Derby: Asbestos removal services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Futures Housing Group
PO Box 6458 Asher Lane, Ripley
For the attention of: John Thornhill
DE5 3RE Derby
Telephone: +44 8450948361
Fax: +44 8450948301
General address of the contracting authority: www.procuringourfutures.co.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA15821
Electronic access to information: www.procuringourfutures.co.uk
Electronic submission of tenders and requests to participate: www.procuringourfutures.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Rockingham Forest Housing Association
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: East Midlands.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The period of this contract will be for 5 years. It will include an initial period of six months and a unilateral right to extend the contract for a period not exceeding 2 further years.
The works include the provision of surveys for the presence of asbestos within the property portfolio of Futures Homescape Ltd, and Rockingham Forest Housing Association, carry out laboratory testing, provide a method of reporting the surveys and a method of accessible recording/storing of the reports. The scope is for circa 2 500 property surveys over 5 years.
— management survey in accordance with hsg264,
— refurbishment & demolition survey in accordance with hsg264.
Reporting and recording:
— comprehensive reporting is required,
— comprehensive monthly reporting is required on database access,
— lab test findings, drawings, photographs and narrative,
— reports should be accessible via a web based facility with free access to FHG contractors as well as FHG staff,
— FHG uses keystone asset management reporting. the provider must be able to provide data transfer from its recommended/offered system, into our keystone system,
— the web based system should be expandable to include such compliance requirements as fire risk assessment and water assessment data,
— a database update facility is required,
— reports will need to be updated from consignment notes emailed from our asbestos removers.
Bidders will be accredited to UKAS, ISO 17025 for Sampling and ISO 17020 for Surveying (or demonstrable equivalents from an EU Member State).
The contract contains only one Lot.
— Lot 1 Work within the Amber Valley area of Derbyshire and surrounds plus any requirement from RFHA.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 850 000 GBP
II.2.2)Information about options
Description of these options: Option to extend for one period not exceeding 2 years.
II.2.3)Information about renewals
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Bidders will be accredited to UKAS, ISO 17025 for Sampling and ISO 17020 for Surveying (or demonstrable equivalents from an EU Member State).
As described in the Invitation to Tender which will include suitability questions, questions on mandatory exclusion and questions on discretionary exclusion.
Section IV: Procedure
IV.1.1)Type of procedure
The most economically advantageous tender in terms of the criteria stated below
1. Cost. Weighting 50
2. Quality/Technical/Service Delivery. Weighting 50
IV.2.2)Information about electronic auction
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 1.7.2015 – 12:00
Asher Lane office.
Section VI: Complementary information
Documents are only accessible via www.procuringourfutures.co.uk
VI.5)Date of dispatch of this notice: