Asbestos Surveying and Analytical Services Contract

Asbestos Surveying and Analytical Services Contract

The Contract will cover Midland Hearts Customer and Communities properties, Care and Support properties and Leasehold properties.

United Kingdom-Birmingham: Asbestos removal services

2015/S 202-366996

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Midland Heart Limited
20 Bath Row
For the attention of: Munslow Laura
B15 1LZ Birmingham
UNITED KINGDOM
Telephone: +44 3456020540
E-mail: laura.munslow@midlandheart.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Asbestos Surveying and Analytical Services Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Midlands.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Asbestos Surveying and Analytical Contractor Service Requirements
In accordance with The Control of Asbestos Regulations 2012, Midland Heart requires an asbestos surveying and analytical contractor, accredited by UKAS to ISO17020 and ISO12025 standards, to undertake asbestos surveys, sampling and analytical monitoring in accordance with current legislation (and any future amendment’s hereof).
Midland Heart expects both Contractors to deliver this Contract across the Midland Heart Geographical scope which is indicated on the attached Map.
The Contract will cover Midland Hearts Customer and Communities properties, Care and Support properties and Leasehold properties. The start date will be staggered for the Leasehold properties whilst Midland Heart completes Section 20 Consultation.
The Contract duration will be for 2 years with the option to extend annually for a further 3 years subject to continuous satisfactory performance and completion of an annual performance review.
The Contract start date will be the 1.4.2016 for Customer and Communities and Care and Support properties, the Leasehold properties will be handed over as soon as possible after the 1.4.2016 once the Section 20 Consultation has concluded.
The total Contract value is 600 000 GBP per annum (Inc. VAT) and is divided into two lots as follows;
Lot 1 — Approximately 400 000 GBP (Inc. VAT)
Undertake void Asbestos surveys (this may include refurbishment surveys of kitchen, bathroom, central heating, windows & doors, roof, loft spaces, electrical re-wires and a management survey of all remaining areas of the property to include gardens and outbuildings). Void Asbestos surveys are subject to 48 hour turnaround time.
Provide Asbestos surveys in support of the Midland Heart named Asset planned programmes, likely to be: kitchen and bathroom surveys, surveys to cover windows and doors, roofs, other structural works and electrical testing and remedial works. Undertaking either management survey, management survey with refurbishment elements or full refurbishment/demolition survey. All are subject to 10 working day turnaround from point of access.
Provide Asbestos surveys in support of responsive repairs. To undertake Asbestos surveys and sampling as specified by Midland Heart on an individual basis. Subject to a 5 working day turnaround from point of access.
Provide communal/block re-inspection and survey reports. Subject to completion within Midland Heart’s compliance deadlines, 4 week leading time issued.
Provide emergency call-outs. The Contractor will need to attend within 2 hours of request. This may be to provide sampling / survey / air monitoring or consultancy advice. Target — 2 hours.
Provide analytical monitoring. At the request of Midland Heart, analytical air monitoring will consist of background, leak, personal, site clearance, reassurance or a combination of the above to be undertaken in accordance with the Midland Heart Asbestos Management Plan.
Lot 2 — Approximately 200 000 GBP (Inc. VAT)
Provide Asbestos surveys in support of Midland Heart named Asset planned programmes, likely to be: surveys for boiler upgrades & central heating installations and storage replacements. Undertaking either management survey, management survey with refurbishment elements or full refurbishment/demolition survey. All are subject to 10 working day turnaround from point of access.
Provide Asbestos surveys in support of responsive repairs. To undertake Asbestos surveys and sampling as specified by Midland Heart on an individual basis. Subject to a 5 working day turnaround from point of access.
Provide communal/block re-inspection and survey reports. Subject to completion within Midland Heart’s compliance deadlines, 4 week leading time issued.
Provide emergency call-outs. The Contractor will need to attend within 2 hours of request. This may be to provide sampling / survey / air monitoring or consultancy advice. Target — 2 hours.
Provide analytical monitoring. At the request of Midland Heart, analytical air monitoring will consist of background, leak, personal, site clearance, reassurance or a combination of the above to be undertaken in accordance with the Midland Heart Asbestos Management Plan.
If Midland Heart has emergency or urgent works we will offer the work to both Contractors, the Contractor who has the capacity on the day to deliver the quickest will be awarded the work. If both Contractors have the capacity to deliver it will be the Contractor who is cheapest that will be awarded the work.
The minimum requirements to be considered for this Contract are pass/fail and are as follows:
Financial Standing. Midland Heart has a turnover requirement which is a maximum of 2x the Contract value per annum of the Lot/Lots you are applying for. You will be required to submit a copy of your audited accounts as part of the tender to evidence that you meet this criteria.
Insurance. Midland Heart requires you to have the following insurance levels in place. If your current insurance levels do not comply it is satisfactory to submit a statement which details you will put the required levels in place should you be successful in being awarded the tender. The insurance levels needed are: Public and Product Liability £10 million, Employers Liability £5 million and Professional Indemnity Insurance £5 million. Insurance certificates and/or your statement of intent will be required for submission with your tender.
The Contractors Duty Form must be signed and returned as part of the tender process.
Midland Hearts Health & Safety Code of Conduct must be signed and your Health & Safety policy submitted if you have over 5 employees — if not we expect you to submit your processes for Health & Safety as part of the tender process.
You will be required to provide proof that you are ISO/IEC 17020:2012 accredited or equivalent.
You will be required to provide proof that you are ISO/IEC 17025:2005 accredited or equivalent.
You will be required to provide evidence that you have the current capability, or the willingness to put in place for the Contract start date, Keystone compatible Asbestos survey information for a Keystone database upload.
Midland Heart does not permit the use any sub contractors on this Contract for Asbestos surveying and/or analytical works.
Grounds for Exclusion
In line with the Public Contract Regulations 2015 Section 57; you will be excluded from the procurement process if there is evidence of convictions relating to specific criminal offences including, but not limited to, bribery, corruption, conspiracy, terrorism, fraud and money laundering, or if you have been the subject of a binding legal decision which found a breach of legal obligations to pay tax or social security obligations (except where this is disproportionate e.g. only minor amounts involved).
Please read through the Public Contract Regulations 2015 Section 57 on the hyperlink below, it begins on page 54; please notify Midland Heart if any of the offences apply to your organisation.

http://www.legislation.gov.uk/uksi/2015/102/pdfs/uksi_20150102_en.pdf

Whilst reserving the right to request information at any time throughout the procurement process, Midland Heart may enable the Supplier to self-certify that there are no mandatory/ discretionary grounds for excluding their organisation.
The Pre Qualification Questionnaire (PQQ) will open and be available from 12:00 on the 21.10.2015.
The Specification, KPI’s and Contract Terms & Conditions for this Contract will be available on the Bravo Solutions Portal.

II.1.6)Common procurement vocabulary (CPV)

90650000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Asbestos Surveying and Analytical Contractor Service Requirements
In accordance with The Control of Asbestos Regulations 2012, Midland Heart requires an asbestos surveying and analytical contractor, accredited by UKAS to ISO17020 and ISO12025 standards, to undertake asbestos surveys, sampling and analytical monitoring in accordance with current legislation (and any future amendment’s hereof).
Midland Heart expects both Contractors to deliver this Contract across the Midland Heart Geographical scope which is indicated on the attached Map.
The Contract will cover Midland Hearts Customer and Communities properties, Care and Support properties and Leasehold properties. The start date will be staggered for the Leasehold properties whilst Midland Heart completes Section 20 Consultation.
The Contract duration will be for 2 years with the option to extend annually for a further 3 years subject to continuous satisfactory performance and completion of an annual performance review.
The Contract start date will be the 1.4.2016 for Customer and Communities and Care and Support properties, the Leasehold properties will be handed over as soon as possible after the 1.4.2016 once the Section 20 Consultation has concluded.
The total Contract value is 600,000 GBP per annum (Inc. VAT) and is divided into two lots as follows;
Lot 1 — Approximately 400 000 GBP (Inc. VAT)
Undertake void Asbestos surveys (this may include refurbishment surveys of kitchen, bathroom, central heating, windows & doors, roof, loft spaces, electrical re-wires and a management survey of all remaining areas of the property to include gardens and outbuildings). Void Asbestos surveys are subject to 48 hour turnaround time.
Provide Asbestos surveys in support of the Midland Heart named Asset planned programmes, likely to be: kitchen and bathroom surveys, surveys to cover windows and doors, roofs, other structural works and electrical testing and remedial works. Undertaking either management survey, management survey with refurbishment elements or full refurbishment/demolition survey. All are subject to 10 working day turnaround from point of access.
Provide Asbestos surveys in support of responsive repairs. To undertake Asbestos surveys and sampling as specified by Midland Heart on an individual basis. Subject to a 5 working day turnaround from point of access.
Provide communal/block re-inspection and survey reports. Subject to completion within Midland Heart’s compliance deadlines, 4 week leading time issued.
Provide emergency call-outs. The Contractor will need to attend within 2 hours of request. This may be to provide sampling / survey / air monitoring or consultancy advice. Target — 2 hours.
Provide analytical monitoring. At the request of Midland Heart, analytical air monitoring will consist of background, leak, personal, site clearance, reassurance or a combination of the above to be undertaken in accordance with the Midland Heart Asbestos Management Plan.
Lot 2 — Approximately 200 000 GBP (Inc. VAT)
Provide Asbestos surveys in support of Midland Heart named Asset planned programmes, likely to be: surveys for boiler upgrades & central heating installations and storage replacements. Undertaking either management survey, management survey with refurbishment elements or full refurbishment/demolition survey. All are subject to 10 working day turnaround from point of access.
Provide Asbestos surveys in support of responsive repairs. To undertake Asbestos surveys and sampling as specified by Midland Heart on an individual basis. Subject to a 5 working day turnaround from point of access.
Provide communal/block re-inspection and survey reports. Subject to completion within Midland Heart’s compliance deadlines, 4 week leading time issued.
Provide emergency call-outs. The Contractor will need to attend within 2 hours of request. This may be to provide sampling / survey / air monitoring or consultancy advice. Target — 2 hours.
Provide analytical monitoring. At the request of Midland Heart, analytical air monitoring will consist of background, leak, personal, site clearance, reassurance or a combination of the above to be undertaken in accordance with the Midland Heart Asbestos Management Plan.
If Midland Heart has emergency or urgent works we will offer the work to both Contractors, the Contractor who has the capacity on the day to deliver the quickest will be awarded the work. If both Contractors have the capacity to deliver it will be the Contractor who is cheapest that will be awarded the work.
The minimum requirements to be considered for this Contract are pass/fail and are as follows:
Financial Standing. Midland Heart has a turnover requirement which is a maximum of 2x the Contract value per annum of the Lot/Lots you are applying for. You will be required to submit a copy of your audited accounts as part of the tender to evidence that you meet this criteria.
Insurance. Midland Heart requires you to have the following insurance levels in place. If your current insurance levels do not comply it is satisfactory to submit a statement which details you will put the required levels in place should you be successful in being awarded the tender. The insurance levels needed are: Public and Product Liability £10 million, Employers Liability £5 million and Professional Indemnity Insurance £5 million. Insurance certificates and/or your statement of intent will be required for submission with your tender.
The Contractors Duty Form must be signed and returned as part of the tender process.
Midland Hearts Health & Safety Code of Conduct must be signed and your Health & Safety policy submitted if you have over 5 employees — if not we expect you to submit your processes for Health & Safety as part of the tender process.
You will be required to provide proof that you are ISO/IEC 17020:2012 accredited or equivalent.
You will be required to provide proof that you are ISO/IEC 17025:2005 accredited or equivalent.
You will be required to provide evidence that you have the current capability, or the willingness to put in place for the Contract start date, Keystone compatible Asbestos survey information for a Keystone database upload.
Midland Heart does not permit the use any sub contractors on this Contract for Asbestos surveying and/or analytical works.
Grounds for Exclusion
In line with the Public Contract Regulations 2015 Section 57; you will be excluded from the procurement process if there is evidence of convictions relating to specific criminal offences including, but not limited to, bribery, corruption, conspiracy, terrorism, fraud and money laundering, or if you have been the subject of a binding legal decision which found a breach of legal obligations to pay tax or social security obligations (except where this is disproportionate e.g. only minor amounts involved).
Please read through the Public Contract Regulations 2015 Section 57 on the hyperlink below, it begins on page 54; please notify Midland Heart if any of the offences apply to your organisation.

http://www.legislation.gov.uk/uksi/2015/102/pdfs/uksi_20150102_en.pdf

Whilst reserving the right to request information at any time throughout the procurement process, Midland Heart may enable the Supplier to self-certify that there are no mandatory/ discretionary grounds for excluding their organisation.
The Pre Qualification Questionnaire (PQQ) will open and be available from 12:00 on the 21.10.2015.
The Specification, KPI’s and Contract Terms & Conditions for this Contract will be available on the Bravo Solutions Portal.

II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2018

Information about lots

Lot No: 1 Lot title: Lot 1

1)Short description

Lot 1 — Approximately 400 000 GBP (Inc. VAT)
— Undertake void Asbestos surveys (this may include refurbishment surveys of kitchen, bathroom, central heating, windows & doors, roof, loft spaces, electrical re-wires and a management survey of all remaining areas of the property to include gardens and outbuildings). Void Asbestos surveys are subject to 48 hour turnaround time.
— Provide Asbestos surveys in support of the Midland Heart named Asset planned programmes, likely to be: kitchen and bathroom surveys, surveys to cover windows and doors, roofs, other structural works and electrical testing and remedial works. Undertaking either management survey, management survey with refurbishment elements or full refurbishment/demolition survey. All are subject to 10 working day turnaround from point of access.
— Provide Asbestos surveys in support of responsive repairs. To undertake Asbestos surveys and sampling as specified by Midland Heart on an individual basis. Subject to a 5 working day turnaround from point of access.
— Provide communal/block re-inspection and survey reports. Subject to completion within Midland Heart’s compliance deadlines, 4 week leading time issued.
— Provide emergency call-outs. The Contractor will need to attend within 2 hours of request. This may be to provide sampling / survey / air monitoring or consultancy advice. Target — 2 hours.
— Provide analytical monitoring. At the request of Midland Heart, analytical air monitoring will consist of background, leak, personal, site clearance, reassurance or a combination of the above to be undertaken in accordance with the Midland Heart Asbestos Management Plan.

2)Common procurement vocabulary (CPV)

90650000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2018

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2 Lot title: Lot 2

1)Short description

Lot 2 — Approximately 200 000 GBP (Inc. VAT)
— Provide Asbestos surveys in support of Midland Heart named Asset planned programmes, likely to be: surveys for boiler upgrades & central heating installations and storage replacements. Undertaking either management survey, management survey with refurbishment elements or full refurbishment/demolition survey. All are subject to 10 working day turnaround from point of access.
— Provide Asbestos surveys in support of responsive repairs. To undertake Asbestos surveys and sampling as specified by Midland Heart on an individual basis. Subject to a 5 working day turnaround from point of access.
— Provide communal/block re-inspection and survey reports. Subject to completion within Midland Heart’s compliance deadlines, 4 week leading time issued.
— Provide emergency call-outs. The Contractor will need to attend within 2 hours of request. This may be to provide sampling / survey / air monitoring or consultancy advice. Target — 2 hours.
— Provide analytical monitoring. At the request of Midland Heart, analytical air monitoring will consist of background, leak, personal, site clearance, reassurance or a combination of the above to be undertaken in accordance with the Midland Heart Asbestos Management Plan.

2)Common procurement vocabulary (CPV)

90650000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2018

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://iewm.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 5
Objective criteria for choosing the limited number of candidates: The top 5 suppliers per lot who score the highest on the PQQ and meet the minimum requirements for this Contract will be taken through to the ITT stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.11.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.10.2015

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