Asbestos Surveying and Analytical Services Framework

Asbestos Surveying and Analytical Services Framework

NHS Greater Glasgow and Clyde require suitably qualified, competent and experienced consultants to provide a range of asbestos surveying and analytical services through a Framework Agreement.

United Kingdom-Glasgow: Asbestos removal services

2018/S 229-524193

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Greater Glasgow and Clyde
2nd Floor, Walton Annexe, Glasgow Royal Infirmary, 84 Castle Street
Glasgow
G4 0SF
United Kingdom
Contact person: Ewen Forsyth
Telephone: +44 1412115952
E-mail: Ewen.Forsyth@ggc.scot.nhs.uk
NUTS code: UKM82

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/logon.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

GGC0562 Asbestos Surveying and Analytical Services Framework

Reference number: GGC0562

II.1.2)Main CPV code

90650000

II.1.3)Type of contract

Services

II.1.4)Short description:

NHS Greater Glasgow and Clyde (GG&C) (“the participating authority”) require suitably qualified, competent and experienced Consultants to provide a range of asbestos surveying and analytical services through a Framework Agreement.

II.1.5)Estimated total value

Value excluding VAT: 1 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90650000
90700000
71315400
71630000

II.2.3)Place of performance

NUTS code: UKM82
Main site or place of performance:

NHS Greater Glasgow and Clyde Sites.

II.2.4)Description of the procurement:

The successful Contractors must be willing to play an active and effective role in understanding the needs and requirements of a large and complex building stock and must support the participating authority through the delivery of a comprehensive and demanding package of services.

The framework will be split into 2 parts:

Part one will be a ranked framework for routine and emergency work under 5 000 GBP in value. Framework contractors will be ranked in accordance with the overall score achieved following evaluation of all tenders. Where the participating authority intends to call off the Framework Agreement by submission of an order and the first ranked framework Contractor is capable of meeting the participating authority’s requirements, the participating authority will select the first ranked framework Contractor to undertake the work and supply a purchase order. Without prejudice to the participating authority’s other rights and remedies, if the first ranked framework Contractor is unable or incapable of meeting the participating authority’s requirements (as determined by the participating authority), the participating authority must consider the second ranked framework Contractor for the works and so on, cascading through the framework contractors.

Part 2, for Work (Services) over 5 000 GBP in value, a mini competition via Public Contracts Scotland Quick Quote will be carried out between all Contractors who are appointed to this Framework on a project-by-project basis. For all mini-competitions, the prices quoted must be at least as competitive as the Pricing Schedule. The Public Contracts (Scotland) Regulations 2015; regulation 7b allows for mini-competitions be carried out to re-open partly or fully the award criteria for the each contract of work. The award criteria for each mini-competition will be either be based on commercial only or for more complex projects a commercial and technical evaluation will be carried out and awarded on the basis of the most economically advantageous tender as set out in the procurement documents for the Framework Agreement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criterion: technical / Weighting: 50
Cost criterion – Name: Cost criterion: commercial / Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 1 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 x 12 month extensions are available.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

With reference to ESPD question 4C.2, Tenderers MUST confirm that they can meet the following mandatory health and safety requirements.

Contractors must send details of any prosecutions or enforceable actions in relation to health and safety that have been raised against your organisation or any individuals within the past 3 years.

Contractors must be CHAS registered (or SSIP equivalent).

Contractors must have a health and safety policy implemented within their organisation that is compliant with the health and safety at Work Act. Please also confirm this policy is in place at all relevant locations within the supply chain and that appropriate training provided.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

With reference to ESPD question 4B.6, GG&C will use its financial evaluation matrix to assess the financial stability of tenders. Tenderers must complete the evaluation matrix spreadsheet included in the tender documents and confirm they meet the minimum requirement score. Tenderers with a score of 50 and above will be deemed to have evidenced satisfactory financial stability. Tenderers must be able to provide financial accounts when requested by GG&C.

Failure to meet the minimum requirement score will result in a non-compliant tender and may be rejected.

Minimum level(s) of standards possibly required:

With reference to ESPD question 4B, it is a requirement of this framework that bidders hold, or can commit to obtain prior to commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

With reference to ESPD question 4B.5.1, the Contractor must have employers liability insurance and hold a policy providing as a minimum 10 000 000 GBP of cover.

With reference to ESPD question 4B.5.2, the Contractor must have public liability insurance and hold a policy providing as a minimum 10 000 000 GBP of cover.

With reference to ESPD question 4B.5.2, the Contractor must have professional indemnity insurance and hold a policy providing as a minimum 5 000 000 GBP of cover.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

With reference to ESPD question 4C.1.2, bidders must provide examples that demonstrate they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice of the relevant section of the site notice. Examples must be to the same scale as this framework.

Your examples should be from within the last 3 years for service contracts of a similar nature to this requirement.

If you cannot provide any examples, you must explain why at this section in the ESPD.

Your completed response must be no more than 2 pages of A4.

You must use the attached template on PCST in supplier attachments to provide up to 2 examples that demonstrates experience that is relevant to this procurement exercise.

You must upload the completed document next to the question 4c.1.2. Do not upload this document into the “General attachments area”.

With reference to ESPD question 4c.10, bidders must confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Contractors must be able to meet the Minimum level(s) of standards required as noted in III.2) Conditions related to the contract.

Should a subcontractor be proposed, they must complete a separate ESPD and submit it with the ITT response.

With reference to ESPD question 4C.1.2, bidders must confirm that they are certified under (or are able to provide evidence that they are working towards) at least one of the following standards:

— ISO 9001,

— ISO 14001,

— EMAS.

Minimum level(s) of standards possibly required:

Failure to provide any of the details required will result in a non-compliant tender and may be rejected.

Please complete your response and attach to the relevant section of the ESPD.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

With reference to ESPD question 4D.1, Tenderers MUST confirm that they can meet the following mandatory accreditation/certification requirements:

— contractors must hold UKAS accreditation to ISO/IEC 17025 for sampling of bulk materials for Asbestos identification,

— contractors must hold UKAS accreditation to ISO/IEC 17025 for Identification of Asbestos in bulk materials,

— contractors must hold UKAS accreditation to ISO/IEC 17020 for Surveying for Asbestos in premises (management surveys, re-inspection, refurbishment, demolition surveys and priority assessments),

— contractors must hold UKAS accreditation to ISO/IEC 17025 for Counting and identification of Asbestos fibres in air and bulk materials using SEM,

— contractors must hold UKAS accreditation to ISO/IEC 17025 for Sampling of air for fibre counting,

— contractors must hold UKAS accreditation to ISO/IEC 17025 for Fibre counting,

— contractors must hold UKAS accreditation to ISO/IEC 17025 for 4-stage clearance process,

— all contractors’ staff to be utilised on this framework must have Asbestos awareness training refreshed annually.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/01/2019
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 29/03/2019

IV.2.7)Conditions for opening of tenders

Date: 14/01/2019
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12267. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community Benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected Community Benefits has been provided as follows:

In the Tender Submission, the bidder will be required to detail any social, economic and environmental benefits associated with contract performance during the contract term in the event of their appointment, in particular, but not limited to any of the following areas:

Social benefits eg: jobs, work experience, training, apprenticeships and mentoring.

Economic Benefits eg: use of Small, Medium Enterprises, promotion of opportunities to social enterprises and the voluntary sector, community consultation, young person engagement and community sponsorship.

Environmental Benefits eg: public art projects, community improvement projects, resources for community environmental initiatives and physical infrastructure.

If there will be no Community Benefits, the bidder should state this in the submission. If there will be Community Benefits, the tender submission should include a methodology/plan/statement as to how this will be delivered.

(SC Ref:563218)

VI.4)Procedures for review

VI.4.1)Review body

NHS Greater Glasgow and Clyde
2nd Floor, Walton Annexe, Glasgow Royal Infirmary, 84 Castle Street
Glasgow
G4 0SF
United Kingdom
Telephone: +44 1412115952
E-mail: Ewen.Forsyth@ggc.scot.nhs.ukInternet address: http://www.nhsggc.org.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/11/2018

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