Asbestos Surveys and Air Monitoring Tender Staffordshire

Asbestos Surveys and Air Monitoring

Framework Agreement for the Provision of Asbestos Surveys and Air Monitoring during Removal and Associated Services.

United Kingdom-Stafford: Architectural, engineering and surveying services

2015/S 218-398133

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire County Council
Wedgwood Building, Tipping Street
For the attention of: Jenny Mann
ST16 2DH Stafford
UNITED KINGDOM
Telephone: +44 1785854647
E-mail: sp@staffordshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.staffordshire.gov.uk/business/procurement/

Further information can be obtained from: This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. Follow the instructions and follow the link to the Proactis E-Tendering. Initially, go to http://www.staffordshire.gov.uk/business/procurement/etendering/
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. Follow the instructions and follow the link to the Proactis E-Tendering. Initially, go tohttp://www.staffordshire.gov.uk/business/procurement/etendering/
UNITED KINGDOM

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

As per organisations detailed in the NUTS code and within the tendering documentation

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Provision of Asbestos Surveys and Air Monitoring during Removal and Associated Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UKD2,UKF1,UKG2,UKG1,UKG31,UKF21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Staffordshire County Council is proposing to develop a framework agreement to provide Refurbishment and Demolition asbestos Surveys, Air Monitoring Including Emergency Response and Four Stage Clearance Testing and Ad-Hoc Bulk Sampling for Asbestos Materials.
The agreement value is potentially up to 500 000 GBP per annum over the maximum term of 4 years. The lower end of the value of 125 000 GBP per annum assumes the estimated spend for Staffordshire County Council only. This upper estimate of value includes an assumption of some of the services being purchased by other contracting authorities and Public Bodies, although there is no commitment at the time of tendering from any parties outside of SCC’s portfolio and this should be taken into consideration when bidding. The nature of the framework arrangement and potential range of beneficiaries (who may or may not take advantage of the framework) accounts for the range in the potential value of the framework agreement. Note that the framework may be used as part of a trading strategy.

II.1.6)Common procurement vocabulary (CPV)

71250000, 71315300, 71631300, 90650000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Staffordshire County Council is proposing to develop a framework agreement to provide Refurbishment and Demolition asbestos Surveys, Air Monitoring Including Emergency Response and Four Stage Clearance Testing and Ad-Hoc Bulk Sampling for Asbestos Materials.
Duration — from 15.4.2016 to 14.4.2018, with an additional option to extend by 2 x 12 month periods (15.4.2018 to 14.4.2019 and 15.4.2019 to 14.4.2020. In the event the Agreement is extended the extension shall be on the same Terms and Conditions of Contract as the original Agreement period and will ultimately be at the County Council’s sole discretion.
Estimated value excluding VAT:
Range: between 500 000 and 2 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Duration — from 15.4.2016 to 14.4.2018, with an additional option to extend by 2 x 12 month periods (15.4.2018 to 14.4.2019 and 15.4.2019 to 14.4.2020. In the event the Agreement is extended the extension shall be on the same Terms and Conditions of Contract as the original Agreement period and will ultimately be at the County Council’s sole discretion.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made the following acceptance by the banking agents of the County Council.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers. The contract may be awarded to a single applicant or a consortium or individuals of a consortium but in the case of a consortium or individuals of a consortium liability will be joint and several.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any tender may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations 2006 (SI No 5) for additional rejection criteria (see link)

http://www.opsi.gov.uk/si/si2006/20060005.htm

The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract.
Financial checks will be undertaken for economic operators using one or more of the Council’s current financial assessors n2check (www.n2check.com), Dunn & Bradstreet (www.dnb.co.uk) Experian (www.experian.co.uk). Economic operators will be assessed according to the level of risk stipulated by the financial assessors used. Your submission may be rejected if you are given an above average/higher than average risk rating or poorer, by one or more of the assessors used. Note:

1. It is the responsibility of the economic operator to ensure that the appropriate accounts have been filed and that the credit information held is correct.
2. Should economic operators wish other financial information to be taken into account to support the economic and financial check this should be submitted with the response to the PQQ. SCC reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors.
3. For sole traders/partnerships where 3rd. party financial assessments are not available the assessment will be undertaken using a financial spreadsheet detailing trading account data for the last 3 years.
Minimum level(s) of standards possibly required: Information and formalities necessary for evaluating if requirements are met:
The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance
in place for the commencement of the contract.
Public Liability 5 000 000 GBP.
Employers Liability 10 000 000 GBP.
Professional Indemnity 2 000 000 GBP.
Failure to achieve or agree to this may lead to disqualification.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Information and formalities necessary for evaluating if requirements are met:
The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
Public Liability 5 000 000 GBP.
Employers Liability 10 000 000 GBP.
Professional Indemnity 2 000 000 GBP.
Failure to achieve or agree to this may lead to disqualification The company will be registered or in the process of registering with Constructionline, SOPO Accredit or BiP Select Accredit or equivalent. Failure to be registered will lead to disqualification. It is a condition of this contract that all installation work is carried out by CHAS accredited fitters or equivalent. Failure to be CHAS accredited will lead to disqualification. Submissions may be disqualified in the absence of a Health and Safety policy where required in law. 4 references are required as per the PQQ documentation. Failure to provide may lead to disqualification. Disqualification will occur if the submission is not willing to comply with DBS requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PC610

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.12.2015 – 12:30
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.12.2015 – 12:30

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.1.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 14.12.2015 – 13:01

Place:

Staffordshire County Council.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: April 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Staffordshire County Council
UNITED KINGDOM

Body responsible for mediation procedures

Refer to I.1)
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Refer to I.1)
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

6.11.2015

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