Asset Data Management for Network Rail

Asset Data Management for Network Rail

Framework Agreement for Asset Information Data Collection.

United Kingdom-London: Architectural, construction, engineering and inspection services

2015/S 165-302243

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Network Rail Infrastructure Limited
1 Eversholt Street
Contact point(s): National Supply Chain Commercial, Loughton 1st Floor, The Quadrant:MK, Elder Gate, Milton Keynes, MK9 1EN
For the attention of: Kevin French
NW1 2DN London
UNITED KINGDOM
Telephone: +44 1908781000
E-mail: dcse@networkrail.co.uk

Internet address(es):

General address of the contracting entity: http://www.networkrail.co.uk/

Address of the buyer profile: http://www.networkrail.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Framework Agreement for Asset Information Data Collection (AIDC).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Great Britain.
NUTS code UKC,UKD,UKE,UKF,UKG,UKH,UKI,UKJ,UKL,UKM,UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 14

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 0 and 500 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

The Framework will cover Service Integration services for the collection of railway infrastructure asset measurement data by mobile platforms, including:
1) Safely, efficiently and innovatively collect current and future asset data requirements for all asset types (track, signalling, power, telecoms, buildings, structures and plant).
2) Continuously improve, enhance and transform the operational performance in the collection of data, including:
a) Eliminate, wherever possible, the use of dedicated measurement trains by migrating measurement systems to alternative collection platforms (for example passenger trains) or technologies,
b) Automate the data collection, processing and distribution processes wherever possible.
The Framework is for the collection, processing and transmission of data, and specifically excludes data analysis.

II.1.6)Common procurement vocabulary (CPV)

71000000 – MA08, 34000000, 35000000, 38000000, 42000000, 50000000, 60000000, 65000000, 73000000, 75000000, 76000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1.0 Summary
The Framework will cover Service Integration services for the collection of railway infrastructure asset measurement data by mobile platforms, including:
1) Safely, efficiently and innovatively collect current and future asset data requirements for all asset types (track, signalling, power, telecoms, buildings, structures and plant).
2) Continuously improve, enhance and transform the operational performance in the collection of data, including:
a) Eliminate, wherever possible, the use of dedicated measurement trains by migrating measurement systems to alternative collection platforms (for example passenger trains) or technologies,
b) Automate the data collection, processing and distribution processes wherever possible.
The Framework is for the collection, processing and transmission of data, and specifically excludes data analysis.
2.0 Background
2.1 Current Activity
Network Rail currently collects asset related data using a fleet of Infrastructure Measurement (IM) trains. The data is fundamental to the safety and asset management of the railway, underpinning Network Rail’s approach to efficient and effective safety and asset management. The fleet uses complex measurement technology (e.g. lasers, ultrasonic probes, HD cameras) integrated with accurate positioning systems to collect asset related data to tight measurement tolerances to satisfy Network Rail and Railway Group Standards and policies. The majority of the current measurements, collected through 18 data streams, relate to the condition of the asset.
The use of the IM fleet has a critical safety benefit in reducing the need for manual inspections.
Where the vehicles and technology operate below a line speed, this is termed as ‘restricted’ operation. Where vehicles and technology operate at the line speed or greater, this is termed as ‘unrestricted’ operation. Restricted operation significantly increases the level of invasion upon the operation of the railway.
The condition data allows Route Asset managers to make timely interventions to ensure that the network is safe and to manage the assets effectively.
This is a complex operation requiring management and coordination with a number of key functions within Network Rail, including National Supply Chain (NSC) and Network Operations. The IM fleet which is operated and maintained by NSC, comprises 13 trains formed of 64 carriages. It operates over 2 000 shifts covering 18 000 miles of recording over 550 000 data-miles every year across the network. The data is then transferred from the trains, post processed and validated before being distributed to customers and loaded into Network Rail systems via a variety of means including spreadsheets, email and access databases.
2.2 Strategic Aim and Opportunity
Network Rail has developed a strategy for transforming the current data collection by the IM fleet. The key outcomes of this strategy are:
(i) Customers will have continual on demand access to the latest asset related data.
(ii) Data measurement will be based on automatic collection platforms that will be less obtrusive on the network.
(iii) Integrated operations with clear end-to-end accountability for data collection.
The dispersed supply chain and the lack of a single point of accountability provides an opportunity to streamline delivery in pursuit of cost efficiency and service improvement. There is also an opportunity to drive innovation in the collection technologies and platforms to reduce the levels of restricted operation and associated impact upon the railway.
Accordingly, it has been proposed that the business moves to a model that engages a Service Integrator (SI) from the marketplace and establishes single end-to-end accountability for the data collection value chain, with appropriate governance, commitments to safety, interface operating agreements, service level agreements, key performance indicators and agreed outcomes. It is envisaged that the SI throughout the term of a service agreement, will be capable of contributing into, and supporting the strategy, continuously bringing the necessary skills and competencies to deliver structured continuous improvement and introduce innovation to improve reliability, reduce the costs and transform the service within the current and prevailing Network Rail cost envelope. If proposed by the market, and if considered by Network Rail as a viable approach, this may take the form of an outsource of the data collection services.
Safety, both in the operations to collect the data, and the accuracy and quality of that collected data when used in the operations and maintenance of the railway infrastructure, is of paramount importance. Outstanding safety performance and outstanding business performance go hand in hand, underpinning the Network Rail safety vision of ‘Everyone Home Safe Every Day’. Accordingly, safety will be both paramount and integral in Network Rail’s decision whether to move to a model with a Service Integrator from the marketplace.
2.3 Sourcing Approach
2.3.1 Overview
In considering the sourcing approach and process for identifying and engaging a Service Integrator, Network Rail identified two key considerations:
(i) Market Capability. Network Rail conducted a global market study of market capability during 2014. The study provided limited examples of a Service Integrator acting as prime supplier in the end to end collection of data for a rail customer. Network Rail were unable to identify potential cost and performance benchmarks in the collection of data streams.
(ii) Future Operating Model and retention of part of data collection services by Network Rail. Network Rail are considering whether it wishes throughout the term of the framework and call offs under that framework to retain direct internal management and control of the planning, operations and maintenance of the IM fleet. This remains under review within Network Rail, which will include taking account of market responses under this Tender event
The sourcing approach addresses these considerations, through:
(a) Framework competition with Lots (this Tender event) to validate market capability and appetite for end to end Service Integration in data collection.
(b) Use of an option during this Tender event in each of the Lots to validate the operating model regarding IM fleet planning, operation and maintenance
(c) Submission of maximum pricing during this Tender event against the current 18 data stream requirements to validate current safety, market performance and cost efficiency capability.
(d) The requirements and award of call offs under the Framework will refine the operating model, commercial propositions and pricing approaches from this Tender event.
(e) The use of Lots will provide call off sourcing flexibility to reflect market capability.
The framework will be awarded for a term of 4 years, with the intent that call off contracts to be let under the framework will have a duration of up to 8 years.
2.3.2 Lots
The Framework Tender will comprise 3 Lots, dependent upon the capability of the underlying technology and collection platforms, being:
#Lot 1: Services for all data collection, including both restricted and unrestricted operation.
#Lot 2 Services for data collection where unrestricted operation is required in the delivery of the services.
#Lot 3: Services for data collection where restricted operation is required in the delivery of the services.
Each of the Lots covers the provision of services for current and future data requirements. This Tender event will be evaluated by including solutions and pricing for the currently collected 18 data streams. For the purpose of evaluation under this Tender event:
# Responses to Lot 1 will require solution and pricing for the 18 current data streams,
# Responses to Lot 2 will require solution and pricing for 12 current data streams
# Responses to Lot 3 will require solution and pricing for 6 current data streams. (The relevant current data streams are advised in Section 5 of each Annex B)
Network Rail’s hope is for operators to demonstrate sufficient capability under Lot 1 during this Tender event, in terms of the provision of end to end Service Integration services, safety, performance, structured continuous improvement, innovation and cost efficiencies, to enable subsequent call off under that Lot to appoint a single Service Integrator. The award and use of Lots 2 and 3 will be dependent upon Network Rail’s view and assessment of market capability and operational risk in the provision of services, where Network Rail considers, at its sole discretion, the need under call offs to specify mode of operation as being restricted or unrestricted.
Accordingly, Network Rail currently envisage through this Tender event awarding either Lot 1, or both Lots 2 and 3. However, Network Rail, at their sole discretion will choose to award any, none, or all of the Lots. In the event that Network Rail exercise their discretion not award a Lot, the operator’s proposals under that Lot are discreet to that Lot and the proposals will not be considered further. Operators should give due consideration to this aspect of the process when choosing the Lots against which they will respond.
2.3.3 Options
Operators should also note that to participate in this Tender event, operators will be required to submit two priced proposals under each Lot response to address the retention of part of the services by Network Rail The two priced proposals are:
(1) End to end Services for planning, collection, processing and transmission
(2) End to end Services for collection, processing and transmission, where Network Rail retains control of the planning, operations and maintenance of the IM fleet and the provision and supply of IM fleet vehicles
Operators may, at their discretion, choose to submit a priced proposal for (1) above which incorporates use of Network Rail in the provision of the end to end service. This may occur should the operator not have the necessary skills to deliver IM Fleet planning, operations and maintenance within their proposal, or if the operator considers that use of Network Rail represents the most economically advantageous solution.
The requirements for call off contracts under the framework will be informed by operator’s responses under this Tender event to these options, however, the choice of option shall be at Network Rail’s sole discretion based solely upon Network Rail’s judgement and opinion.
Estimated value excluding VAT
Range: between 0 and 500 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: As described in II.2.1 Total quantity or scope (including all lots and options if applicable).

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Integrated Data Collection — Unrestricted/Restricted

1)Short description:

Services for all data collection, including both restricted and unrestricted operation.

2)Common procurement vocabulary (CPV)

71000000 – MA08, 34000000, 35000000, 32000000, 38000000, 42000000, 50000000, 60000000, 65000000, 73000000, 75000000, 76000000

3)Quantity or scope:

1.0 Summary
The Framework will cover Service Integration services for the collection of railway infrastructure asset measurement data by mobile platforms, including:
1) Safely, efficiently and innovatively collect current and future asset data requirements for all asset types (track, signalling, power, telecoms, buildings, structures and plant).
2) Continuously improve, enhance and transform the operational performance in the collection of data, including:
a) Eliminate, wherever possible, the use of dedicated measurement trains by migrating measurement systems to alternative collection platforms (for example passenger trains) or technologies,
b) Automate the data collection, processing and distribution processes wherever possible.
The Framework is for the collection, processing and transmission of data, and specifically excludes data analysis.
2.0 Background
2.1 Current Activity
Network Rail currently collects asset related data using a fleet of Infrastructure Measurement (IM) trains. The data is fundamental to the safety and asset management of the railway, underpinning Network Rail’s approach to efficient and effective safety and asset management. The fleet uses complex measurement technology (e.g. lasers, ultrasonic probes, HD cameras) integrated with accurate positioning systems to collect asset related data to tight measurement tolerances to satisfy Network Rail and Railway Group Standards and policies. The majority of the current measurements, collected through 18 data streams, relate to the condition of the asset.
The use of the IM fleet has a critical safety benefit in reducing the need for manual inspections.
Where the vehicles and technology operate below a line speed, this is termed as ‘restricted’ operation. Where vehicles and technology operate at the line speed or greater, this is termed as ‘unrestricted’ operation. Restricted operation significantly increases the level of invasion upon the operation of the railway.
The condition data allows Route Asset managers to make timely interventions to ensure that the network is safe and to manage the assets effectively.
This is a complex operation requiring management and coordination with a number of key functions within Network Rail, including National Supply Chain (NSC) and Network Operations. The IM fleet which is operated and maintained by NSC, comprises 13 trains formed of 64 carriages. It operates over 2,000 shifts covering 18,000 miles of recording over 550,000 data-miles every year across the network. The data is then transferred from the trains, post processed and validated before being distributed to customers and loaded into Network Rail systems via a variety of means including spreadsheets, email and access databases.
2.2 Strategic Aim and Opportunity
Network Rail has developed a strategy for transforming the current data collection by the IM fleet. The key outcomes of this strategy are:
(i) Customers will have continual on demand access to the latest asset related data.
(ii) Data measurement will be based on automatic collection platforms that will be less obtrusive on the network.
(iii) Integrated operations with clear end-to-end accountability for data collection.
The dispersed supply chain and the lack of a single point of accountability provides an opportunity to streamline delivery in pursuit of cost efficiency and service improvement. There is also an opportunity to drive innovation in the collection technologies and platforms to reduce the levels of restricted operation and associated impact upon the railway.
Accordingly, it has been proposed that the business moves to a model that engages a Service Integrator (SI) from the marketplace and establishes single end-to-end accountability for the data collection value chain, with appropriate governance, commitments to safety, interface operating agreements, service level agreements, key performance indicators and agreed outcomes. It is envisaged that the SI throughout the term of a service agreement, will be capable of contributing into, and supporting the strategy, continuously bringing the necessary skills and competencies to deliver structured continuous improvement and introduce innovation to improve reliability, reduce the costs and transform the service within the current and prevailing Network Rail cost envelope. If proposed by the market, and if considered by Network Rail as a viable approach, this may take the form of an outsource of the data collection services.
Safety, both in the operations to collect the data, and the accuracy and quality of that collected data when used in the operations and maintenance of the railway infrastructure, is of paramount importance. Outstanding safety performance and outstanding business performance go hand in hand, underpinning the Network Rail safety vision of ‘Everyone Home Safe Every Day’. Accordingly, safety will be both paramount and integral in Network Rail’s decision whether to move to a model with a Service Integrator from the marketplace.
2.3 Sourcing Approach
2.3.1 Overview
In considering the sourcing approach and process for identifying and engaging a Service Integrator, Network Rail identified two key considerations:
(i) Market Capability. Network Rail conducted a global market study of market capability during 2014. The study provided limited examples of a Service Integrator acting as prime supplier in the end to end collection of data for a rail customer. Network Rail were unable to identify potential cost and performance benchmarks in the collection of data streams.
(ii) Future Operating Model and retention of part of data collection services by Network Rail. Network Rail are considering whether it wishes throughout the term of the framework and call offs under that framework to retain direct internal management and control of the planning, operations and maintenance of the IM fleet. This remains under review within Network Rail, which will include taking account of market responses under this Tender event
The sourcing approach addresses these considerations, through:
(a) Framework competition with Lots (this Tender event) to validate market capability and appetite for end to end Service Integration in data collection.
(b) Use of an option during this Tender event in each of the Lots to validate the operating model regarding IM fleet planning, operation and maintenance
(c) Submission of maximum pricing during this Tender event against the current 18 data stream requirements to validate current safety, market performance and cost efficiency capability.
(d) The requirements and award of call offs under the Framework will refine the operating model, commercial propositions and pricing approaches from this Tender event.
(e) The use of Lots will provide call off sourcing flexibility to reflect market capability.
The framework will be awarded for a term of 4 years, with the intent that call off contracts to be let under the framework will have a duration of up to 8 years.
2.3.2 Lots
The Framework Tender will comprise 3 Lots, dependent upon the capability of the underlying technology and collection platforms, being:
#Lot 1: Services for all data collection, including both restricted and unrestricted operation.
#Lot 2 Services for data collection where unrestricted operation is required in the delivery of the services.
#Lot 3: Services for data collection where restricted operation is required in the delivery of the services.
Each of the Lots covers the provision of services for current and future data requirements. This Tender event will be evaluated by including solutions and pricing for the currently collected 18 data streams. For the purpose of evaluation under this Tender event:
# Responses to Lot 1 will require solution and pricing for the 18 current data streams,
# Responses to Lot 2 will require solution and pricing for 12 current data streams
# Responses to Lot 3 will require solution and pricing for 6 current data streams. (The relevant current data streams are advised in Section 5 of each Annex B)
Network Rail’s hope is for operators to demonstrate sufficient capability under Lot 1 during this Tender event, in terms of the provision of end to end Service Integration services, safety, performance, structured continuous improvement, innovation and cost efficiencies, to enable subsequent call off under that Lot to appoint a single Service Integrator. The award and use of Lots 2 and 3 will be dependent upon Network Rail’s view and assessment of market capability and operational risk in the provision of services, where Network Rail considers, at its sole discretion, the need under call offs to specify mode of operation as being restricted or unrestricted.
Accordingly, Network Rail currently envisage through this Tender event awarding either Lot 1, or both Lots 2 and 3. However, Network Rail, at their sole discretion will choose to award any, none, or all of the Lots. In the event that Network Rail exercise their discretion not award a Lot, the operator’s proposals under that Lot are discreet to that Lot and the proposals will not be considered further. Operators should give due consideration to this aspect of the process when choosing the Lots against which they will respond.
2.3.3 Options
Operators should also note that to participate in this Tender event, operators will be required to submit two priced proposals under each Lot response to address the retention of part of the services by Network Rail The two priced proposals are:
(1) End to end Services for planning, collection, processing and transmission
(2) End to end Services for collection, processing and transmission, where Network Rail retains control of the planning, operations and maintenance of the IM fleet and the provision and supply of IM fleet vehicles
Operators may, at their discretion, choose to submit a priced proposal for (1) above which incorporates use of Network Rail in the provision of the end to end service. This may occur should the operator not have the necessary skills to deliver IM Fleet planning, operations and maintenance within their proposal, or if the operator considers that use of Network Rail represents the most economically advantageous solution.
The requirements for call off contracts under the framework will be informed by operator’s responses under this Tender event to these options, however, the choice of option shall be at Network Rail’s sole discretion based solely upon Network Rail’s judgement and opinion.
Estimated value excluding VAT
Range: between 0 and 500 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots:

With reference to section II.1.4) the maximum number of participants to the framework envisaged under this Lot is six.
This Lot 1 within the Tender event will be evaluated including solution and pricing for all the following current data streams:
DS001 Track Bed Condition Inspection
DS002 Structure Gauging
DS003 Track Interval
DS004 Rail Profile
DS005 Track Geometry
DS006 Rail Flaw Detection
DS007 Rail Depth
DS008 Rail Surface Crack
DS009 PLPR — Plain Line Pattern Recognition
DS010 Forward Facing Video
DS011 GSMR Radio Survey
DS012 Legacy Radio Survey
DS013 OLE Contact
DS014 OLE Non-contact
DS015 Conductor Rail
DS016 OHL Imagery
DS017 Switches & Crossings
DS018 Standard Resolution (SR) Imagery.

Lot No: 2 Lot title: Integrated Data Collection — Unrestricted

1)Short description:

Services for data collection where unrestricted operation is required in the delivery of the services.

2)Common procurement vocabulary (CPV)

71000000 – MA08, 34000000, 35000000, 38000000, 42000000, 50000000, 60000000, 65000000, 73000000, 75000000, 76000000

3)Quantity or scope:

1.0 Summary
The Framework will cover Service Integration services for the collection of railway infrastructure asset measurement data by mobile platforms, including:
1) Safely, efficiently and innovatively collect current and future asset data requirements for all asset types (track, signalling, power, telecoms, buildings, structures and plant).
2) Continuously improve, enhance and transform the operational performance in the collection of data, including:
a) Eliminate, wherever possible, the use of dedicated measurement trains by migrating measurement systems to alternative collection platforms (for example passenger trains) or technologies,
b) Automate the data collection, processing and distribution processes wherever possible.
The Framework is for the collection, processing and transmission of data, and specifically excludes data analysis.
2.0 Background
2.1 Current Activity
Network Rail currently collects asset related data using a fleet of Infrastructure Measurement (IM) trains. The data is fundamental to the safety and asset management of the railway, underpinning Network Rail’s approach to efficient and effective safety and asset management. The fleet uses complex measurement technology (e.g. lasers, ultrasonic probes, HD cameras) integrated with accurate positioning systems to collect asset related data to tight measurement tolerances to satisfy Network Rail and Railway Group Standards and policies. The majority of the current measurements, collected through 18 data streams, relate to the condition of the asset.
The use of the IM fleet has a critical safety benefit in reducing the need for manual inspections.
Where the vehicles and technology operate below a line speed, this is termed as ‘restricted’ operation. Where vehicles and technology operate at the line speed or greater, this is termed as ‘unrestricted’ operation. Restricted operation significantly increases the level of invasion upon the operation of the railway.
The condition data allows Route Asset managers to make timely interventions to ensure that the network is safe and to manage the assets effectively.
This is a complex operation requiring management and coordination with a number of key functions within Network Rail, including National Supply Chain (NSC) and Network Operations. The IM fleet which is operated and maintained by NSC, comprises 13 trains formed of 64 carriages. It operates over 2 000 shifts covering 18 000 miles of recording over 550 000 data-miles every year across the network. The data is then transferred from the trains, post processed and validated before being distributed to customers and loaded into Network Rail systems via a variety of means including spreadsheets, email and access databases.
2.2 Strategic Aim and Opportunity
Network Rail has developed a strategy for transforming the current data collection by the IM fleet. The key outcomes of this strategy are:
(i) Customers will have continual on demand access to the latest asset related data.
(ii) Data measurement will be based on automatic collection platforms that will be less obtrusive on the network.
(iii) Integrated operations with clear end-to-end accountability for data collection.
The dispersed supply chain and the lack of a single point of accountability provides an opportunity to streamline delivery in pursuit of cost efficiency and service improvement. There is also an opportunity to drive innovation in the collection technologies and platforms to reduce the levels of restricted operation and associated impact upon the railway.
Accordingly, it has been proposed that the business moves to a model that engages a Service Integrator (SI) from the marketplace and establishes single end-to-end accountability for the data collection value chain, with appropriate governance, commitments to safety, interface operating agreements, service level agreements, key performance indicators and agreed outcomes. It is envisaged that the SI throughout the term of a service agreement, will be capable of contributing into, and supporting the strategy, continuously bringing the necessary skills and competencies to deliver structured continuous improvement and introduce innovation to improve reliability, reduce the costs and transform the service within the current and prevailing Network Rail cost envelope. If proposed by the market, and if considered by Network Rail as a viable approach, this may take the form of an outsource of the data collection services.
Safety, both in the operations to collect the data, and the accuracy and quality of that collected data when used in the operations and maintenance of the railway infrastructure, is of paramount importance. Outstanding safety performance and outstanding business performance go hand in hand, underpinning the Network Rail safety vision of ‘Everyone Home Safe Every Day’. Accordingly, safety will be both paramount and integral in Network Rail’s decision whether to move to a model with a Service Integrator from the marketplace.
2.3 Sourcing Approach
2.3.1 Overview
In considering the sourcing approach and process for identifying and engaging a Service Integrator, Network Rail identified two key considerations:
(i) Market Capability. Network Rail conducted a global market study of market capability during 2014. The study provided limited examples of a Service Integrator acting as prime supplier in the end to end collection of data for a rail customer. Network Rail were unable to identify potential cost and performance benchmarks in the collection of data streams.
(ii) Future Operating Model and retention of part of data collection services by Network Rail. Network Rail are considering whether it wishes throughout the term of the framework and call offs under that framework to retain direct internal management and control of the planning, operations and maintenance of the IM fleet. This remains under review within Network Rail, which will include taking account of market responses under this Tender event
The sourcing approach addresses these considerations, through:
(a) Framework competition with Lots (this Tender event) to validate market capability and appetite for end to end Service Integration in data collection.
(b) Use of an option during this Tender event in each of the Lots to validate the operating model regarding IM fleet planning, operation and maintenance
(c) Submission of maximum pricing during this Tender event against the current 18 data stream requirements to validate current safety, market performance and cost efficiency capability.
(d) The requirements and award of call offs under the Framework will refine the operating model, commercial propositions and pricing approaches from this Tender event.
(e) The use of Lots will provide call off sourcing flexibility to reflect market capability.
The framework will be awarded for a term of 4 years, with the intent that call off contracts to be let under the framework will have a duration of up to 8 years.
2.3.2 Lots
The Framework Tender will comprise 3 Lots, dependent upon the capability of the underlying technology and collection platforms, being:
#Lot 1: Services for all data collection, including both restricted and unrestricted operation.
#Lot 2 Services for data collection where unrestricted operation is required in the delivery of the services.
#Lot 3: Services for data collection where restricted operation is required in the delivery of the services.
Each of the Lots covers the provision of services for current and future data requirements. This Tender event will be evaluated by including solutions and pricing for the currently collected 18 data streams. For the purpose of evaluation under this Tender event:
# Responses to Lot 1 will require solution and pricing for the 18 current data streams,
# Responses to Lot 2 will require solution and pricing for 12 current data streams
# Responses to Lot 3 will require solution and pricing for 6 current data streams. (The relevant current data streams are advised in Section 5 of each Annex B)
Network Rail’s hope is for operators to demonstrate sufficient capability under Lot 1 during this Tender event, in terms of the provision of end to end Service Integration services, safety, performance, structured continuous improvement, innovation and cost efficiencies, to enable subsequent call off under that Lot to appoint a single Service Integrator. The award and use of Lots 2 and 3 will be dependent upon Network Rail’s view and assessment of market capability and operational risk in the provision of services, where Network Rail considers, at its sole discretion, the need under call offs to specify mode of operation as being restricted or unrestricted.
Accordingly, Network Rail currently envisage through this Tender event awarding either Lot 1, or both Lots 2 and 3. However, Network Rail, at their sole discretion will choose to award any, none, or all of the Lots. In the event that Network Rail exercise their discretion not award a Lot, the operator’s proposals under that Lot are discreet to that Lot and the proposals will not be considered further. Operators should give due consideration to this aspect of the process when choosing the Lots against which they will respond.
2.3.3 Options
Operators should also note that to participate in this Tender event, operators will be required to submit two priced proposals under each Lot response to address the retention of part of the services by Network Rail The two priced proposals are:
(1) End to end Services for planning, collection, processing and transmission
(2) End to end Services for collection, processing and transmission, where Network Rail retains control of the planning, operations and maintenance of the IM fleet and the provision and supply of IM fleet vehicles
Operators may, at their discretion, choose to submit a priced proposal for (1) above which incorporates use of Network Rail in the provision of the end to end service. This may occur should the operator not have the necessary skills to deliver IM Fleet planning, operations and maintenance within their proposal, or if the operator considers that use of Network Rail represents the most economically advantageous solution.
The requirements for call off contracts under the framework will be informed by operator’s responses under this Tender event to these options, however, the choice of option shall be at Network Rail’s sole discretion based solely upon Network Rail’s judgement and opinion.
Estimated value excluding VAT
Range: between 0 and 500 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots:

With reference to section II.1.4) the maximum number of participants to the framework envisaged under this Lot is four.
A response on solution and pricing for current data streams will be part of the evaluation for this Lot 2 under this Tender event. The intent is for the following current data streams to be used for this purpose:
DS003 Track Interval
DS005 Track Geometry
DS009 PLPR — Plain Line Pattern Recognition
DS010 Forward Facing Video
DS011 GSMR Radio Survey
DS012 Legacy Radio Survey
DS013 OLE Contact
DS014 OLE Non-contact
DS015 Conductor Rail
DS016 OHL Imagery
DS017 Switches & Crossings
DS018 Standard Resolution (SR) Imagery.

Lot No: 3 Lot title: Integrated Data Collection — Restricted

1)Short description:

Services for data collection where restricted operation is required in the delivery of the services.

2)Common procurement vocabulary (CPV)

71000000 – MA08, 34000000, 35000000, 38000000, 42000000, 50000000, 60000000, 65000000, 73000000, 75000000, 76000000

3)Quantity or scope:

1.0 Summary
The Framework will cover Service Integration services for the collection of railway infrastructure asset measurement data by mobile platforms, including:
1) Safely, efficiently and innovatively collect current and future asset data requirements for all asset types (track, signalling, power, telecoms, buildings, structures and plant).
2) Continuously improve, enhance and transform the operational performance in the collection of data, including:
a) Eliminate, wherever possible, the use of dedicated measurement trains by migrating measurement systems to alternative collection platforms (for example passenger trains) or technologies,
b) Automate the data collection, processing and distribution processes wherever possible.
The Framework is for the collection, processing and transmission of data, and specifically excludes data analysis.
2.0 Background
2.1 Current Activity
Network Rail currently collects asset related data using a fleet of Infrastructure Measurement (IM) trains. The data is fundamental to the safety and asset management of the railway, underpinning Network Rail’s approach to efficient and effective safety and asset management. The fleet uses complex measurement technology (e.g. lasers, ultrasonic probes, HD cameras) integrated with accurate positioning systems to collect asset related data to tight measurement tolerances to satisfy Network Rail and Railway Group Standards and policies. The majority of the current measurements, collected through 18 data streams, relate to the condition of the asset.
The use of the IM fleet has a critical safety benefit in reducing the need for manual inspections.
Where the vehicles and technology operate below a line speed, this is termed as ‘restricted’ operation. Where vehicles and technology operate at the line speed or greater, this is termed as ‘unrestricted’ operation. Restricted operation significantly increases the level of invasion upon the operation of the railway.
The condition data allows Route Asset managers to make timely interventions to ensure that the network is safe and to manage the assets effectively.
This is a complex operation requiring management and coordination with a number of key functions within Network Rail, including National Supply Chain (NSC) and Network Operations. The IM fleet which is operated and maintained by NSC, comprises 13 trains formed of 64 carriages. It operates over 2,000 shifts covering 18,000 miles of recording over 550,000 data-miles every year across the network. The data is then transferred from the trains, post processed and validated before being distributed to customers and loaded into Network Rail systems via a variety of means including spreadsheets, email and access databases.
2.2 Strategic Aim and Opportunity
Network Rail has developed a strategy for transforming the current data collection by the IM fleet. The key outcomes of this strategy are:
(i) Customers will have continual on demand access to the latest asset related data.
(ii) Data measurement will be based on automatic collection platforms that will be less obtrusive on the network.
(iii) Integrated operations with clear end-to-end accountability for data collection.
The dispersed supply chain and the lack of a single point of accountability provides an opportunity to streamline delivery in pursuit of cost efficiency and service improvement. There is also an opportunity to drive innovation in the collection technologies and platforms to reduce the levels of restricted operation and associated impact upon the railway.
Accordingly, it has been proposed that the business moves to a model that engages a Service Integrator (SI) from the marketplace and establishes single end-to-end accountability for the data collection value chain, with appropriate governance, commitments to safety, interface operating agreements, service level agreements, key performance indicators and agreed outcomes. It is envisaged that the SI throughout the term of a service agreement, will be capable of contributing into, and supporting the strategy, continuously bringing the necessary skills and competencies to deliver structured continuous improvement and introduce innovation to improve reliability, reduce the costs and transform the service within the current and prevailing Network Rail cost envelope. If proposed by the market, and if considered by Network Rail as a viable approach, this may take the form of an outsource of the data collection services.
Safety, both in the operations to collect the data, and the accuracy and quality of that collected data when used in the operations and maintenance of the railway infrastructure, is of paramount importance. Outstanding safety performance and outstanding business performance go hand in hand, underpinning the Network Rail safety vision of ‘Everyone Home Safe Every Day’. Accordingly, safety will be both paramount and integral in Network Rail’s decision whether to move to a model with a Service Integrator from the marketplace.
2.3 Sourcing Approach
2.3.1 Overview
In considering the sourcing approach and process for identifying and engaging a Service Integrator, Network Rail identified two key considerations:
(i) Market Capability. Network Rail conducted a global market study of market capability during 2014. The study provided limited examples of a Service Integrator acting as prime supplier in the end to end collection of data for a rail customer. Network Rail were unable to identify potential cost and performance benchmarks in the collection of data streams.
(ii) Future Operating Model and retention of part of data collection services by Network Rail. Network Rail are considering whether it wishes throughout the term of the framework and call offs under that framework to retain direct internal management and control of the planning, operations and maintenance of the IM fleet. This remains under review within Network Rail, which will include taking account of market responses under this Tender event
The sourcing approach addresses these considerations, through:
(a) Framework competition with Lots (this Tender event) to validate market capability and appetite for end to end Service Integration in data collection.
(b) Use of an option during this Tender event in each of the Lots to validate the operating model regarding IM fleet planning, operation and maintenance
(c) Submission of maximum pricing during this Tender event against the current 18 data stream requirements to validate current safety, market performance and cost efficiency capability.
(d) The requirements and award of call offs under the Framework will refine the operating model, commercial propositions and pricing approaches from this Tender event.
(e) The use of Lots will provide call off sourcing flexibility to reflect market capability.
The framework will be awarded for a term of 4 years, with the intent that call off contracts to be let under the framework will have a duration of up to 8 years.
2.3.2 Lots
The Framework Tender will comprise 3 Lots, dependent upon the capability of the underlying technology and collection platforms, being:
— Lot 1: Services for all data collection, including both restricted and unrestricted operation.
— Lot 2 Services for data collection where unrestricted operation is required in the delivery of the services.
— Lot 3: Services for data collection where restricted operation is required in the delivery of the services.
Each of the Lots covers the provision of services for current and future data requirements. This Tender event will be evaluated by including solutions and pricing for the currently collected 18 data streams. For the purpose of evaluation under this Tender event:
— Responses to Lot 1 will require solution and pricing for the 18 current data streams,
— Responses to Lot 2 will require solution and pricing for 12 current data streams
— Responses to Lot 3 will require solution and pricing for 6 current data streams. (The relevant current data streams are advised in Section 5 of each Annex B)
Network Rail’s hope is for operators to demonstrate sufficient capability under Lot 1 during this Tender event, in terms of the provision of end to end Service Integration services, safety, performance, structured continuous improvement, innovation and cost efficiencies, to enable subsequent call off under that Lot to appoint a single Service Integrator. The award and use of Lots 2 and 3 will be dependent upon Network Rail’s view and assessment of market capability and operational risk in the provision of services, where Network Rail considers, at its sole discretion, the need under call offs to specify mode of operation as being restricted or unrestricted.
Accordingly, Network Rail currently envisage through this Tender event awarding either Lot 1, or both Lots 2 and 3. However, Network Rail, at their sole discretion will choose to award any, none, or all of the Lots. In the event that Network Rail exercise their discretion not award a Lot, the operator’s proposals under that Lot are discreet to that Lot and the proposals will not be considered further. Operators should give due consideration to this aspect of the process when choosing the Lots against which they will respond.
2.3.3 Options
Operators should also note that to participate in this Tender event, operators will be required to submit two priced proposals under each Lot response to address the retention of part of the services by Network Rail The two priced proposals are:
(1) End to end Services for planning, collection, processing and transmission
(2) End to end Services for collection, processing and transmission, where Network Rail retains control of the planning, operations and maintenance of the IM fleet and the provision and supply of IM fleet vehicles
Operators may, at their discretion, choose to submit a priced proposal for (1) above which incorporates use of Network Rail in the provision of the end to end service. This may occur should the operator not have the necessary skills to deliver IM Fleet planning, operations and maintenance within their proposal, or if the operator considers that use of Network Rail represents the most economically advantageous solution.
The requirements for call off contracts under the framework will be informed by operator’s responses under this Tender event to these options, however, the choice of option shall be at Network Rail’s sole discretion based solely upon Network Rail’s judgement and opinion.
Estimated value excluding VAT
Range: between 0 and 250 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots:

With reference to section II.1.4) the maximum number of participants to the framework envisaged under this Lot is 4.
A response on solution and pricing for current data streams will be part of the evaluation for this Lot 3 under this Tender event. The intent is for the following current data streams to be used for this purpose:
DS001 Track Bed Condition Inspection
DS002 Structure Gauging
DS004 Rail Profile
DS006 Rail Flaw Detection
DS007 Rail Depth
DS008 Rail Surface Crack.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the Pre- qualification questionnaire and/or tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Pre- qualification questionnaire and/or tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the Pre- qualification questionnaire and/or tender documents.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the Pre- qualification questionnaire and/or tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre- qualification questionnaire and/or tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre- qualification questionnaire and/or tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre- qualification questionnaire and/or tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2015/S 24-039946 of 4.2.2015

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 8.9.2015 – 18:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.10.2015 – 18:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Expressions of Interest must be sent by email to: dcse@networkrail.co.uk by 18:00 8.9.2015. This email must contain your organisations name, contact name, contact email and telephone details. Any organisation who has expressed an interest which has not been acknowledged by 9thSeptember should further contact Network Rail.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.8.2015

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