Auction Services

Gateshead: auction services

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North East Procurement Organisation
Keelman House, Fifth Avenue Business Park, Team Valley Trading Estate
For the attention of: Mr Michael Curtis
NE11 0XA Gateshead
UNITED KINGDOM
Telephone: +44 1914335945
E-mail: michael.curtis@nepo.org

Internet address(es):

General address of the contracting authority: www.nepoportal.org

Address of the buyer profile: www.nepoportal.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Managed remarketing of vehicles and plant.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The following contracting authorities participating have already committed on a non-contractually binding basis to this procurement:
— Cleveland Fire Brigade,
— Durham County Council,
— Gateshead Council,
— Hartlepool Borough Council,
— Newcastle City Council,
— North Tyneside Council,
— Stockton Borough Council.
The contract will be made available to all NEPO members and associate members. A list of member organisations is available at www.nepoportal.org.The Council intends to make this (pan government/collaborative) framework contract available for use by all United Kingdom contracting authorities including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, NHS Authorities and Trusts, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Registered Charities who have a need to purchase the managed remarketing of vehicles and plant.
See the following websites for details:
1. http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm;2. http://en.wikipedia.org/wiki/List_of_universities_in_the_United_Kingdom;

3. http://www.police-information.co.uk/police-directory/;

4. http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

5.http://www.charity-commission.gov.uk/;

6. http://www.direct.gov.ukDI1/Directories/A-ZOfCentralGovernment/index.htm;

7. https://www.buy4wales.co.uk/UsefulResources/contractsframeworks/organisationlist/poaplist.html?cat=14318;

8. http://www.civilservice.gov.uk/about/index.aspx;

9. http://www.edubase.gov.uk;

10. http://www.hefce.ac.uk/unicoll/;

11. http://www.direct.gov.uk/en/Diol1/DoItOnline/DG_10027464.

Access to the framework will be subject to the approval of NEPO. This may incur a fee.
Any organisation able to access this contract will be referred to in the documentation as a Contracting Authority.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreementDuration in months: 48
Estimated total value of purchases for the entire duration of the framework agreementEstimated value excluding VAT:
Range: between 180 000 and 360 000 GBP

II.1.5)Short description of the contract or purchase(s)

The contractor will be responsible for the collection, preparation for sale, storage, remarketing, sale of vehicles and plant and similar assets and the prompt return of sale proceeds after disposal, of vehicles and plant. The sale process must be managed by the contractor to return optimum residual value for the vehicles or plant. This contract is a framework contract for the managed remarketing of vehicles and plant.
The following contracting authorities participating have already committed on a non-contractually binding basis to this procurement:
— Cleveland Fire Brigade,
— Durham County Council,
— Gateshead Council,
— Hartlepool Borough Council,
— Newcastle City Council,
— North Tyneside Council,
— Stockton Borough Council.
The contract will be made available to all NEPO members and associate members. A list of member organisations is available at www.nepoportal.org.The Council intends to make this (pan government/collaborative) framework contract available for use by all United Kingdom contracting authorities including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, NHS Authorities and Trusts, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Registered Charities who have a need to purchase the managed remarketing of vehicles and plant.
See the following websites for details:
1. http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm;2. http://en.wikipedia.org/wiki/List_of_universities_in_the_United_Kingdom;

3. http://www.police-information.co.uk/police-directory/;

4. http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

5. http://www.charity-commission.gov.uk/;

6. http://www.direct.gov.ukDI1/Directories/A-ZOfCentralGovernment/index.htm;

7. https://www.buy4wales.co.uk/UsefulResources/contractsframeworks/organisationlist/poaplist.html?cat=14318;

8. http://www.civilservice.gov.uk/about/index.aspx;

9. http://www.edubase.gov.uk;

10. http://www.hefce.ac.uk/unicoll/;

11. http://www.direct.gov.uk/en/Diol1/DoItOnline/DG_10027464.

Access to the framework will be subject to the approval of NEPO. This may incur a fee.

II.1.6)Common procurement vocabulary (CPV)

79342400 – MA11

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated total expenditure over 48 months is approximately 180 000 GBP. The figures below allow arange to accommodate any future increases in use.
Estimated value excluding VAT:
Range: between 180 000 and 360 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework contract is for an initial period of 24 months with the option to extend for up to a further 2 x 12 months.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As specified within the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified within the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As specified within the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified within the tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified within the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified within the tender documentation.
Minimum level(s) of standards possibly required: As specified within the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified within the tender documentation.
Minimum level(s) of standards possibly required:
As specified within the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

QTLE-8M7GBM

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.12.2011 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.12.2011 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 12.12.2011 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of the Legal Department and the North East Procurement Organisation.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: August 2015.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender can be accessed via the NEPO eTender system at http://www.nepoportal.org. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at http://www.nepoportal.org. Any queries regarding the procurement process or tender documents must be raised no less than 4 days before the tender return date, through the Q&A section on the NEPO eTender system.

Tenderers should note there will be ongoing engagement with other contracting bodies as identified in section II.1.5 to encourage uptake of this agreement. For any support in submitting your expression of interest or tender response please contact the NEPO portal helpdesk at +44 1914335949 or info@nepoportal.org. There are a number of get help guides available on the portal. Reading these will assist the supplier in completing and submitting their responses.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

North East Procurement Organisation
Keelman House, Fifth Avenue Business Park, Team Valley Trading Estate
NE11 0XA Gateshead
UNITED KINGDOM
E-mail: info@nepoportal.org
Telephone: +44 1914335999
Internet address: http://www.nepoportal.org

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.10.2011