Audio Visual Hire Services – Preferred Suppliers List

Audio Visual Hire Services – Preferred Suppliers List

The intention of this tender is to create a framework of preferred suppliers who will be called upon for the hire of additional technical equipment and services as required for our busy programme of events.

United Kingdom-Liverpool: Television and audio-visual equipment

2019/S 133-327105

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The ACC Liverpool Group
Kings Dock, Liverpool Waterfront
Liverpool
L3 4FP
United Kingdom
Contact person: Ciara Prunty
Telephone: +44 1517037261
E-mail: Purchasing@ACCLiverpool.com
NUTS code: UKD72Internet address(es):Main address: https://www.accliverpool.com/
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Liverpool:-Television-and-audio-visual-equipment./7VA58U635T
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-title/7VA58U635T
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-title/7VA58U635T

I.4)Type of the contracting authority

Other type: Conferencing, exhibition and entertainment venue

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Invitation to Tender for the Provision of Audio Visual Hire Services

Reference number: TT000084

II.1.2)Main CPV code

32320000

II.1.3)Type of contract

Services

II.1.4)Short description:

The intention of this tender is to create a framework of preferred suppliers who will be called upon for the hire of additional technical equipment and services as required for our busy programme of events. This framework will be divided into 4 lots:

Lot 1: General and Specialist AV;

Lot 2: Sound;

Lot 3: Lighting;

Lot 4: Event IT.

Please refer to tender document 2 scope of services, for a detailed description of the requirements of each lot.

II.1.5)Estimated total value

Value excluding VAT: 1 562 015.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Specialist and General AV

Lot No: Lot 1

II.2.2)Additional CPV code(s)

32320000

II.2.3)Place of performance

NUTS code: UKD72
Main site or place of performance:

Liverpool.

II.2.4)Description of the procurement:

Items required for hire in this lot could include but not be limited to the following; small to medium Laser, LED data projectors, basic switchers, HDMI/SDI Distro, cue-light systems, video replay equipment, traffic light systems, flipcharts and associated cabling. This may be on a dry-hire basis.High specification LED and/or DLP Laser data projectors (including 4k), multiple source seamless switching with multiple live outputs, SD and HD scaling/conversion equipment, standard and high def matrix’s, Video Playback in playbackpro, led video walls. This may be on a dry-hire basis. HD Broadcast Cameras, HD lenses, remote zoom/focus controls and fluid head tripods. CCU and Vision Mixing equipment. Please refer to tender document 2 (scope of services) for a detailed overview of requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 688 072.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2020
End: 31/01/2022
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract is 2 years with options to extend, at the sole discretion of The ACC Liverpool Group, for 2 further periods of 12 months. The contract start date is anticipated to be on 1.2.2020. The value advertise in this notice is based on a full 4 year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7VA58U635T

II.2)Description

II.2.1)Title:

Sound

Lot No: Lot 2

II.2.2)Additional CPV code(s)

32330000

II.2.3)Place of performance

NUTS code: UKD72
Main site or place of performance:

Liverpool

II.2.4)Description of the procurement:

Items required for this hire could include but not be limited to; sound equipment

This could include (but is not restricted to) the following items: speakers, line Arrays, amplifiers and associated control systems for large and small scale events, microphone(wired and radio), playback system (including CD, mp3, etc.), solid state audio recording, communication systems (including wired and radio communications, back to back radios, etc.). This may be on a dry-hire basis.

Sound operator

Personnel may be required to set up and operate event specific sound equipment including PA systems and control desks as described above.

Associated responsibilities

The supplier may be required to carry out technical advocacy and design activities. When required to facilitate particular events, the appointed supplier may be required to provide technical advice and design services to the company and their clients as preferred supplier.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 381 932.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2020
End: 31/01/2022
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract is 2 years with options to extend, at the sole discretion of The ACC Liverpool Group, for 2 further periods of 12 months. The contract start date is anticipated to be on 1.2.2020. The value advertise in this notice is based on a full 4 year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The value advertised in this notice is based on a full 4 year term.

Please refer to the tender document for a full detailed overview of the requirement.

II.2)Description

II.2.1)Title:

Lighting

Lot No: Lot 3

II.2.2)Additional CPV code(s)

31500000

II.2.3)Place of performance

NUTS code: UKD72
Main site or place of performance:

Liverpool

II.2.4)Description of the procurement:

Items required for hire in this lot may include but no be limited to the following; generic fixtures, intelligent fixtures, LED lanterns, battery powered LED uplighters, dimming systems and lighting control desks (including wireless), special effects. This may be on a dry-hire basis.

(b) Lighting Operator

Personnel may be required to set up and operate event specific lighting equipment including lanterns and control desks as described above.

The supplier may be required to carry out technical advocacy and design activities. When required to facilitate particular events, the appointed supplier may be required to provide lighting advice and lighting design services to the Company and their clients as preferred supplier.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 379 304.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2020
End: 31/01/2022
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract is two years with options to extend, at the sole discretion of The ACC Liverpool Group, for 2 further periods of 12 months. The contract start date is anticipated to be on 1.2.2020. The value advertise in this notice is based on a full 4 year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The value advertised in this notice is based on a full 4 year term.

Please refer to the tender document for a full detailed overview of the requirement.

II.2)Description

II.2.1)Title:

Event IT

Lot No: Lot 4

II.2.2)Additional CPV code(s)

32320000

II.2.3)Place of performance

NUTS code: UKD72
Main site or place of performance:

Liverpool.

II.2.4)Description of the procurement:

Items required for hire in this lot include, but are not restricted to the following; Laptop and Desktop PCs

This could include (but is not restricted to) the following items: laptop, macbook’s, desktop PC, iMacs, networking, backup storage, supporting a variety of software such as Office 365.

Display and touch screen/digital signage

This could include (but is not restricted to) the following items: Touch screen kiosks, touch screen tables, e-Poster boards, LCD/LED HD and 4K screens (32”, 42”, 50”, and 60”), 3D screens, LED walls, This may be on a dry-hire basis.

IT engineer

Personnel may be required to set up and operate event specific IT equipment including laptops, e-Posters and servers, screens and other equipment as described above.

Associated responsibilities

The supplier may be required to carry out technical advocacy and design activities. When required to facilitate particular events, the appointed supplier may be required to provide technical advice and design services to the company and their clients as preferred supplier.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 112 706.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2020
End: 01/02/2022
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract is 2 years with options to extend, at the sole discretion of The ACC Liverpool Group, for 2 further periods of twelve months. The contract start date is anticipated to be on 1.2.2020. The value advertise in this notice is based on a full 4 year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The value advertised in this notice is based on a full 4 year term.

Please refer to the tender document for a full detailed overview of the requirement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/08/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/08/2019
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The value advertised in this notice is based on a full 4 year term.

Please refer to the tender documents for a full detailed overview of the requirement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Liverpool:-Television-and-audio-visual-equipment./7VA58U635T

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/7VA58U635T

GO Reference: GO-201979-PRO-15078073

VI.4)Procedures for review

VI.4.1)Review body

The ACC Liverpool Group
Liverpool
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/07/2019

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