Audio Visual Supplies Framework – Swansea University

Audio Visual Supplies Framework – Swansea University

Swansea University seeks to appoint a framework supplier for the provision of Audio Visual Supplies and Associated Services.

United Kingdom-Swansea: Audio-visual equipment

2019/S 059-135947

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Swansea University
Procurement – Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
United Kingdom
Telephone: +44 1792295836
E-mail: procurement@swansea.ac.uk
NUTS code: UKL18
Internet address(es):
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Audio Visual Design, Supply and Installation and Supply Only

Reference number: SU79(19)

II.1.2)Main CPV code

32321200

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Swansea University seeks to appoint a framework supplier for the provision of Audio Visual Supplies and Associated Services (AV) for a period of 2 years with 2 optional extension periods of 12 months each at the University’s discretion.

This will be a framework agreement awarded to a single source supplier. The AV Framework is for design, supply and installation services, and additionally supply-only services.

II.1.5)Estimated total value

Value excluding VAT: 4 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32321200
32320000
50340000
51310000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Swansea University Singleton Park Campus and Bay Campus

II.2.4)Description of the procurement:

This will be a framework agreement awarded to a single source supplier. The AV Framework is for design, supply and installation services, and additionally supply-only services.

The supplier will design a range of audio visual solutions, supply and install equipment, including control system programming, subsequently providing after sales and warranty service. In addition, the supplier will provide supply-only services.

The provision is to meet the requirements at dual campuses; Singleton Park Campus and Bay Campus. The scope encompasses current facilities and new build fit out requirements, which may include new rooms/buildings; refurbished rooms; repurposed rooms and upgraded rooms.

The supplier will need to be capable of commencing provision of solutions prior to the start of the next academic year (September 2019 – for a full list of dates see www.swansea.ac.uk/study/semesterandtermdates/201920/) and be able to work around academic term times to ensure minimum disruption to the student experience.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Design and Installation) / Weighting: 14
Quality criterion – Name: Service / Weighting: 15
Quality criterion – Name: After Sales and Warranty / Weighting: 5
Quality criterion – Name: Health and Safety / Weighting: 3
Quality criterion – Name: Compliance / Weighting: 3
Quality criterion – Name: Design Scenario / Weighting: 20
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

The funding for this contract is provided by ERDF, but may be from a number of different sources incl. the Welsh Gov, UK Gov, EIB Loan or ERDF through the Welsh Gov

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 23/04/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

SU79(19) Audio Visual Design, Supply and Installation and Supply only tender documents can be accessed on and responses submitted through eTenderwales.bravosolution.co.uk

Itt_72711

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=89362

(WA Ref:89362)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Swansea University
Procurement – Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
United Kingdom
Telephone: +44 1792295890
E-mail: procurement@swansea.ac.ukInternet address: www.swansea.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/03/2019

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