Audit Tender Northern Ireland

Audit Tender Northern Ireland

The Department for Employment and Learning (DEL) and Department of Enterprise Trade and Investment (DETI) Audit Authority is seeking to appoint Service Providers to a framework agreement.

United Kingdom-Belfast: Business services: law, marketing, consulting, recruitment, printing and security

2014/S 131-234303

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Enterprise, Trade and Investment
Netherleigh
For the attention of: Angeline Mullin
BT4 2JP Belfast
UNITED KINGDOM
Telephone: +44 2890816819
E-mail: angeline.mullin@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: www.dfpni.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DETI – Article 16 Audit of Operations.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
The notice involves a public contract

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 537 500 GBP

II.1.5)Short description of the contract or purchase(s)

The Department for Employment and Learning (DEL) and Department of Enterprise Trade and Investment (DETI) Audit Authority is seeking to appoint Service Providers to a framework agreement, through the Central Procurement Directorate (CPD) Open Competition process, to assist in the completion of Article 16 audits of operations on projects part funded by: the European Social Fund (ESF) under the Northern Ireland European Social Fund Programme 2007-2013 (NIESF) and the new 2014-2020; and the European Regional Development Fund (ERDF) under the EU Sustainable Competitiveness Programme 2007-2013 (EUSCP) and the new 2014-2020 Programme.

II.1.6)Common procurement vocabulary (CPV)

7900000079200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See section II.1.5.
Estimated value excluding VAT: 537 500 GBP

II.2.2)Information about options

Options: yes
Description of these options: Award by September 2014, for an initial period until 31.3.2016 with the option to extend for two further annual periods of one year each until 31.3.2018.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Professional Ability.
Minimum level(s) of standards possibly required:
[SC1] Stage 1 – Selection.
This tender requires tenderers to nominate individuals for all of the following grades:
— Partner;
— Principal/Senior Consultant;
— Consultant;
— Junior Consultant.
In order to pass the Selection stage, tenderers must demonstrate that the nominated personnel meet the following minimum standards of professional ability.
Professional Ability Requirements.
Qualifications.
[SC01] Tenderers must provide evidence (Certificate &/or membership number) to demonstrate that each of the nominated Partner(s); Principal/Senior Consultant(s) holds a full professional qualification as recognised by the Department of Finance and Personnel. Qualifications deemed acceptable for Partner and Principal/Senior Consultant positions by DFP are CMIIA and CCAB qualifications. Examples include:
— The Institute of Internal Auditors;
— The Chartered Institute of Public Finance and Accountancy;
— The Institute of Chartered Accountants in Ireland;
— The Institute of Chartered Accountants in Scotland;
— The Institute of Chartered Accountants in England and Wales;
— The Chartered Institute of Management Accountants;
— The Association of Chartered Certified Accountants; or
— The Institute of Certified Public Accountants in Ireland.
Experience.
[SC02] Each of the nominated individual(s) (Partner(s); Principal/Senior Consultant(s)) responsible for managing/quality assuring the Article 16 checks must be a qualified Auditor or Accountant and must have experience of National, ERDF requirements and EU Structural Funds requirement and experience of undertaking checks of EU Funding. To demonstrate this each nominated individual must provide details of a minimum of 3 examples which they have completed within the last 3 years.
Examples provided must include project title, completion date, details of the project undertaken and the individual’s role within the project. In all instances the relevant EU Programme must be clearly specified.
All other nominated individuals at Consultant level must demonstrate that they have experience of auditing EU funded projects. To demonstrate this each nominated individual must provide details of a minimum of 2 examples completed within the last 3 years. This level of experience is not required at junior consultant level.
Examples provided must include project title, completion date, details of the project undertaken and the individual’s role within the project. In all instances the relevant EU Programme must be clearly specified.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Project 17129

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.8.2014 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.8.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 18.8.2014 – 15:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once):https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.7.2014

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