Automated Tape Libraries and Tape Drives – Invitation to Tender

Automated Tape Libraries and Tape Drives – Invitation to Tender

The purpose of this Invitation to Tender is for ECMWF to enter into a long-term contract for the procurement of Automated Tape Libraries, tape drives and media.

United Kingdom-Reading: Magnetic tape storage units

2018/S 189-426544

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
Reading
RG2 9AX
United Kingdom
E-mail: procurement@lists.ecmwf.int
NUTS code: UKJ11
Internet address(es):Main address: https://www.ecmwf.int/
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://procurement.ecmwf.int/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://procurement.ecmwf.int/
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://procurement.ecmwf.int/

I.4)Type of the contracting authority

European institution/agency or international organisation

I.5)Main activity

Other activity: Meteorological Services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ECMWF/ITT/2018/281 Automated Tape Libraries, Drives and Tape Media

Reference number: ECMWF/ITT/2018/281

II.1.2)Main CPV code

30233120

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The purpose of this Invitation to Tender (ITT) is for ECMWF to enter into a long-term contract for the procurement of Automated Tape Libraries (ATLs), tape drives and media to replace its existing Oracle SL8500 libraries and associated T10000 tape drives. The ITT will also include commissioning, training of ECMWF staff and maintaining the hardware and software.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: IT
NUTS code: UK
Main site or place of performance:

Please refer to Description of the procurement section below.

II.2.4)Description of the procurement:

ECMWF’s two data archives are based on HPSS (High Performance Storage System) software and underpinned by a large capacity automated tape library infrastructure. The archives hold 250 petabytes of primary data and the expectation is that by the end of 2022 they will have grown to hold well over one exabyte of data, with a further 300 petabytes of data held for disaster recovery purposes.

The archives are very busy, most of their activity is responding to read workloads from the HPC systems. However, almost 300 terabytes of new data is being added per day, and it is expected that daily growth will be more than a petabyte per day in 2022. For both reading and writing workloads the current libraries routinely perform 15 000 — 20 000 exchanges per day. Further details on activity will be provided in the ITT.

The intention is to move to a new tape library environment that supports IBM TS11xx and LTO drive types. TS11xx will be the drive type for primary data, and LTO for secondary data.

ECMWF is seeking to enter into a long term relationship for the supply of libraries, drives and media for this new tape environment with an initial installation of equipment at the Centre’s Shinfield Park site (United Kingdom) followed by further tranches of equipment for ECMWF’s new data centre in Bologna, Italy, expected from 2020.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Legal and Financial Organisation / Weighting: 2
Quality criterion – Name: Requirements for Demonstrations and Visits / Weighting: 2
Quality criterion – Name: Requirements for Training / Weighting: 2
Quality criterion – Name: Installation and Acceptance Dates / Weighting: 5
Quality criterion – Name: Environmental requirements / Weighting: 7
Quality criterion – Name: ATL requirements / Weighting: 10
Quality criterion – Name: Performance / Weighting: 10
Quality criterion – Name: Tape Drives / Weighting: 5
Quality criterion – Name: Tape Cartridges / Weighting: 5
Quality criterion – Name: Storage Area Network infrastructure / Weighting: 2
Quality criterion – Name: Operational and Support Requirements / Weighting: 25
Price – Weighting: 25
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 140-319665

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/11/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/11/2018
Local time: 14:00
Place:

Reading, UK

Information about authorised persons and opening procedure:

Not applicable

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The procurement for the contract will be conducted in accordance with ECMWF’s procedures as set out in ECMWF’s Invitation to Tender documents, which are available on ECMWF’s eProcurement Portal (https://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental Organisation or submit itself to any jurisdiction.

Tenders must be submitted using ECMWF’s eProcurement Portal. Hard copy (paper) submissions will not be accepted.

VI.4)Procedures for review

VI.4.1)Review body

European Centre for Medium-Range Weather Forecasts
Shinfield Park
Reading
RG2 9AX
United KingdomInternet address: https://www.ecmwf.int/en/about/suppliers
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

European Centre for Medium-Range Weather Forecasts
Shinfield Park
Reading
RG2 9AX
United KingdomInternet address: https://www.ecmwf.int/en/about/suppliers

VI.5)Date of dispatch of this notice:

27/09/2018

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