Back Office Offence Processing Services for Red Light Level Crossings Violations

Back Office Offence Processing Services for Red Light Level Crossings Violations

Network Rail is seeking to procure Provision of Back Office Processing Services for the processing of S172 Road Traffic Act 1988 offences committed in England and Wales as part of the Network Rail Red Light Safety Equipment (RLSE) Scheme for railway crossings.

United Kingdom-Derby: Support services for railway transport

2013/S 244-425564

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Network Rail Infrastructure Limited
John Ellis House, Nelson St
For the attention of: Stuart Webster
DE1 2RU Derby
UNITED KINGDOM
E-mail: stuart.webster@networkrail.co.uk

Internet address(es):

General address of the contracting entity: www.networkrail.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity
Railway services
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
Back Office Offence Processing Services for Red Light Level Crossings Violations.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: Great Britain.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
As the Services fall within Part B of Annex XVIIA and XVIIB of Directive 2004/17/EC) this Contract Notice is issued on a purely voluntary basis by the Contracting Entity.
Network Rail is seeking to procure Provision of Back Office Processing Services for the processing of S172 Road Traffic Act 1988 offences committed in England and Wales as part of the Network Rail Red Light Safety Equipment (RLSE) Scheme for railway crossings.
II.1.6)Common procurement vocabulary (CPV)

63711000, 63711100, 63712710, 79700000, 79714000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Back Office Processing Services for Red Light Railway Crossing violations are required in respect of the Contracting Entity’s programme to install Red Light Safety Equipment. This is to be operational from 1st April 2014. This initially consists of circa 16 railway crossing sites in England and Wales.
The anticipated duration of the contract within this Contract Notice shall be for an initial period of 12 months with an option to extend at the discretion of the Contracting Entity for a further 6 months.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Participants will be advised during the course of the tender process whether or not these are required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All applicable terms concerning financing and payments will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where there is more than one economic operator proposed, Network Rail requires one member of such group / consortium to accept lead Status.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See section VI.3 and III.3.1 for detailed requirements.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See section VI.3 and III.3.1 for detailed requirements.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: See section VI.3 and III.3.1 for detailed requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The supplier of Back Office Processing Services for Red Light Railway Crossing violations must have the following in place, at the time of response to this notice, in order to be able to be process any offences detected by the enforcement systems:
— A Police National Network (PNN) connection.
— Access to the Police National Computer (PNC).
— Access to, and a connection to, the Police National Fixed Penalty Process System (PenTiP).
— Be a participating member of the Police National Driver Offender Retraining Scheme (NDORS) to be able to refer offenders to an NDORS course once nationally agreed.
— Agreement with a local Magistrates Court for the Police Force Area within which the processing centre of the Back Office Processing Service provider is located, to enable process, through the courts, of S172 Road Traffic act 1988 for offences committed throughout England and Wales.
— Have the use of either the Serco EROS 2 or StarTraq Dome back office processing system.
— A Police Constable to be able to authorise the issue of a conditional offer of fixed penalty (COFPN).
— Have the necessary resources in place to commence processing of offences from 1.4.2014.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IPEM 120203 / OP 127834
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents: ..
IV.3.4)Time limit for receipt of tenders or requests to participate
6.1.2014 – 11:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
The Contracting Authority is intending to appoint a suitably qualified body with the appropriate capability (as set out in this Contract Notice) of Back Office Processing Services for Red Light Railway Crossing violations. The evaluation to derive a select tender list of between 3-6 tenderers will be as set out below.
Responses are to be provided in font Arial, size 10 and limited in length where indicated.
Responses shall be submitted electronically by email to the designated contact in Section I.1. No information other than that requested shall be provided.
All applicants shall note that there is no separate pre-qualification questionnaire. All information is contained in this Contract Notice.
Evaluation weightings applying to each section:
1) General – Pass / Fail
2) Key Requirements – Pass / Fail
3) Expertise & Experience – 70%
4) Contractual – Pass / Fail
5) Health, Safety & Environmental – 10%
6) Quality Management – 10%
7) Equality & Diversity – 5%
8) Sustainability – 5%
Where a section contains more than one question, the weighting applied to each question is also stated as a percentage of the section.
1) General:
The following information shall be provided:
i.) Full Contracting Entity Name, Address and Registered Address.
ii.) Full Name, Telephone Number and email address of the person submitting the interest who will be the main point of contact for on-going correspondence.
iii.) As part of the email interested suppliers must confirm that they are aware and not disqualified from expressing interest in this OJEU notice because noncompliance with the Regulations 26 of the Utilities Contracts Regulations 2006.
iv.) The Supplier will answer ‘yes’ or ‘no’ to the following questions and may at the discretion of the Contracting Entity, be excluded from the tender exercise, if any answers to the following questions are ‘yes’:
a.) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations. (yes / no)
b.) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations. (yes / no)
c.) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct. (yes / no)
d.) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate. (yes / no)
e.) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority. (yes / no)
f.) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority. (yes / no)
g.) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information. (yes / no)
h.) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA. (yes / no)
i.). Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively. (yes / no)
j.). Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities. (yes / no)
k.) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering. (yes / no)
2) Key requirements:
The supplier of Back Office Processing Services for Red Light Railway Crossing violations must have the following in place, at the time of response to this notice, in order to be able to be process any offences detected by the enforcement systems. The interested party must answer the following questions by answering ‘yes’ or ‘no’. The Supplier may at the discretion of the Contracting Entity, be excluded from the tender exercise, if any answers to the following questions are ‘no’:
i. A Police National Network (PNN) connection. (yes / no)
ii. Access to the Police National Computer (PNC). (yes / no)
iii. Access to, and a connection to, the Police National Fixed Penalty Process System (PenTiP). (yes / no)
iv. Be a participating member of the Police National Driver Offender Retraining Scheme (NDORS) to be able to refer offenders to an NDORS course once nationally agreed. (yes / no)
v. Have an agreement with a local Magistrates Court for the Police Force Area within which the processing centre of the Back Office Processing Service provider is located, to enable process, through the courts, of S172 Road Traffic act 1988 for offences committed throughout England and Wales. (yes / no).
vi. Have the use of either the Serco EROS 2 or StarTraq Dome back office processing system. (yes / no)
vii. Access to a Police Constable able to authorise the issue of a conditional offer of fixed penalty (COFPN). (yes / no)
3) Expertise & experience (70%):
i) Do you have the capacity to provide the offence processing services from 1st April 2014, which are estimated to be up to 100 offences per week in total? Your response should describe whether this will be accommodated by your current organisational structure or how you intend to rapidly adapt your organisation structure. (30%) (max 1 side of A4).
ii) Please describe your current organisational and management structure, giving numbers of staff employed. (20%) (max 1 side of A4)
iii) Please describe your organisation’s principle area of expertise, providing particular attention to the types and volume of offence processing and how long this service has been provided. (30%) (max 1 side of A4).
iv) Would you be prepared, if required, for a British Transport Police Officer to be integrated into your service provision facilities to deal with any necessary enforcement enquiries within the UK? (20%) (max 0.5 side of A4).
4) Contractual:
The Supplier may at the discretion of the Contracting Entity, be excluded from the tender exercise, if the answer to the following question is ‘no.’
i. Any contract that may be awarded shall be subject to Network Rail’s (NR2) Conditions. Please confirm that your organisation would submit a tender that complies in full with these conditions of contract (including in particular the insurance requirements set out in the Appendix.) A copy of the conditions can be downloaded from http://www.networkrail.co.uk/aspx/4251.aspx (yes / no).

5) Health, safety & environmental (10%):
i.) Please state the number of reported accidents occurring within the organisation during the last 12 months, with details of all accidents involving over 3 days absence, notifiable to the relevant authority under the Reporting of Incidents, Disease and Dangerous Occurrences Regulations 1995. (50%).
ii.) Please provide details (if any) of all (current and/or pending) prosecutions, prohibitions or improvement notices serviced on the company by the Health and Safety Executive, Environmental Health Officer, Trading Standards Officer, any Regulatory Body, Court or Tribunal in the last 5 years. (50%).
6) Quality management (10%):
i.) Do you actively promote a Quality Management approach, if yes please provide details? (50%) (max 0.5 sides of A4).
ii.) Do you have a third party certification (from a UKAS accredited body) of your management system in accordance with ISO 9001, if yes please provide evidence? (50%).
7) Equality & diversity (5%):
i.) Provide a summary of your policy on equal opportunities and how this is applied? (50%) (max 0.5 side of A4).
ii.) In the last three years, has your organisation been the subject of formal investigation by the Commission of Racial Equality on the grounds of alleged unlawful discrimination? (50%) (max 0.5 side of A4).
8) Sustainability (5%):
i.) Vision & Leadership: Network Rail is committed to delivering sustainability leadership and best practice. Please describe your strategic vision for sustainability over the course of the Contract and describe your proposals for how you will provide sustainability leadership and cultural change. (25%) (max 0.5 side of A4).
ii.) Environment: Network Rail seeks to minimise any negative impacts on the environment and where possible aims to have a net positive impact on the environment. Please provide your detailed proposals describing how you will support Network Rail to achieve this ambition over the course of the Contract, and also identify any barriers or risks you perceive to the successful achievement of this ambition. (25%) (max 0.5 side of A4)
iii.) Workforce: Network Rail seeks to partner with suppliers and their sub-contractors who go beyond mere legal compliance with respect to providing a healthy and diverse environment where the rights of workers are respected, where they receive fair remuneration, where they can operate free from bullying and abuse, and where they are actively encouraged to grow and develop. Please provide your detailed proposals describing how you and your supply chain will support Network Rail to achieve this ambition over the course of the Contract, and also identify any barriers or risks you perceive to the successful achievement of this ambition. (25%) (max 0.5 side of A4).
iv.) Community: Network Rail seeks to develop sustainable communities and invest in initiatives that provide a lasting legacy and deliver long-term value for society. Please provide your detailed proposals describing how you will support Network Rail to achieve this ambition over the course of the Contract, and also identify any barriers or risks you perceive to the successful achievement of this ambition. (25%) (max 0.5 side of A4).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.12.2013

Enjoyed this post? Share it!