BACS Payment System Upgrade

BACS Payment System Upgrade

Supply and delivery of a replacement for the council’s existing BACS payment system with support for West Lothian Council.

BACS System Upgrade

CONTRACT NOTICE – NATIONAL
SERVICES

1 Authority Details

1.1

Authority Name and Address


West Lothian Council

Procurement Services, West Lothian Civic Centre, Howden South Road,

Livingston

EH54 6FF

UK

Pauline Walker

+44 1506281812

+44 1506281325
http://www.westlothian.gov.uk/article/2468/Contract-Opportunities
www.publictendersscotland.publiccontractsscotland.gov.uk
www.publictendersscotland.publiccontractsscotland.gov.uk

1.2

Address from which documentation may be obtained


West Lothian Council

Corporate Procurement Services, West Lothian Civic Centre, Howden South Road,

Livingston

EH54 6FF

UK

Pauline Walker

+44 1506281812

+44 1506281325
http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

BACS System Upgrade

2.2

Description of the goods or services required

Supply and delivery of a replacement for the council’s existing BACS payment system with support for West Lothian Council (WLC).

WLC’s current system will be End of Life from 31st August 2015. WLC is seeking to procure a robust alternative system from a BACS approved supplier which meets the needs of the council for collection and receipt of payments. The current system is used to make payments of £600million per year to employees, suppliers, benefits claimants, foster carers and young people through the education maintenance allowance scheme. It is also used to collect, through direct debit, £102million of Council Tax, Non Domestic Rates and rents income from the council.

WLC also require a full disaster recovery facility and suitable business continuity provision and sufficient controls set up in the system to ensure security in the key controls of the system. As this is a business critical system it is imperative that a replacement system is implemented within the timescales set out in this document, with a suitable solution installed and functioning by 30th June 2015.

The solution must be capable of providing the service for a minimum five year period and must include all maintenance and support costs for five years

NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 3697 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

2.3

Notice Coding and Classification

271600 Software

160 Edinburgh & Lothians

2.4

Total quantity or scope of tender

Prices are being sought for 2 Lots. Please note only one Lot will be awarded:

Lot 1 – Council Network Based solution

Lot 2 – Cloud Based solution

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers must be BACS approved

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

CC4874

4.3

Time Limits

a) Time-limit for obtaining documentation 13-04-2015

b) Time-limit for receipt of completed tenders
16-04-2015  Time  15:00

c) Estimated award date 01-05-2015

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(SC Ref:340203)

5.2

Additional Documentation

5.3

Publication date of this notice

18-03-2015

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