Bailiff Services for the Collection of Council Tax and National Non Domestic Rates

Bailiff Services for the Collection of Council Tax and National Non Domestic Rates

Wolverhampton City Council, Dudley Metropolitan Borough Council, Sandwell Metropolitan Borough Council, South Staffordshire Council, Wolverhampton City Council. The Authorities require a certificated debt recovery company (Enforcement Agent) to undertake the collection of Council Tax and Non Domestic Rates.

UK-Wolverhampton: Bailiff services

2013/S 016-023310

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wolverhampton City Council
Civic Centre, St Peters Square
Contact point(s): http://www.blackcountrybusiness.co.uk
WV1 1RL Wolverhampton
UNITED KINGDOM
Telephone: +44 1902555095
E-mail: Intend@wolverhampton.gov.uk
Fax: +44 1902555095

Internet address(es):

General address of the contracting authority: www.wolverhampton.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
WOL – Bailiff Services for the Collection of Council Tax and National Non Domestic Rates – 2013.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UKG3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Wolverhampton City Council is tendering this contract on behalf of:
Dudley Metropolitan Borough Council
Sandwell Metropolitan Borough Council
South Staffordshire Council
Wolverhampton City Council
The Authorities require a certificated debt recovery company (Enforcement Agent) to undertake the collection of Council Tax and Non Domestic Rates. The company selected must have the proven capacity and demonstrate that they have similar experience with other Metropolitan or Unitary Councils similar in characteristics to The Authorities that will be party to this contract.
The Authorities are proposing to appoint a Primary Provider under Lot 1 and one or more secondary providers under Lot 2:
Lot 1 Primary Provider for bulk of collection and initial referral
Lot 2 One or more secondary supplier(s) for recycled bailiff cases, i.e. action on failed collections by the Primary Provider (If a recycled bailiff case has been referred and is being actively collected, any other liability orders for the same customer may also be referred for collection to the same supplier)
Lot 2 services are a secondary set of services to Lot 1 services and so the Council will appoint separate companies in Lots 1 and 2. Potential providers may express interest and tender in either Lot, but may only be appointed in either Lot 1 or Lot 2, not both Lots.
The classification codes associated to this project on the Black Country portal are as follows:
201400
201600
II.1.6)Common procurement vocabulary (CPV)

75242110

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1 – Across all Authorities the total number of liability order referrals have been as follows:
– 2009/10 – Council Tax 22,707 and NNDR 2918
– 2010/11 – Council Tax 18,041 and NNDR 2414
– 2011/12 – Council Tax 18,402 and NNDR 2626
These are guidance figures only and should not be taken as any guarantee of future work. Further details in tender documentation.
Lot 2 – Please note there is no historical data regarding potential volumes across the 4 Authorities. For the purposes of this tender please assume that up to approximately 25% of liability orders detailed in Lot 1 could be recycled. This is an estimated volume and not guaranteed.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Primary Provider for bulk of collection and initial referral

1)Short description
Lot 1 is for the initial referral of liability orders for the bulk of collection required.
2)Common procurement vocabulary (CPV)

75242110

3)Quantity or scope
Across all Authorities the total number of liability order referrals have been as follows:
– 2009/10 – Council Tax 22,707 and NNDR 2918
– 2010/11 – Council Tax 18,041 and NNDR 2414
– 2011/12 – Council Tax 18,402 and NNDR 2626
These are guidance figures only and should not be taken as any guarantee of future work.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Secondary Supplier(s) for recycled bailiff cases
1)Short description
Lot 2 is for liability orders that the Primary Provider has not been able to collect. These are recycled and referred to a secondary supplier (of which there may be more than one supplier).
Note: If a recycled bailiff case has been referred and is being actively collected, any new liability orders for the same customer may also be referred for collection to the same supplier.
2)Common procurement vocabulary (CPV)

75242110

3)Quantity or scope
Please note there is no historical data regarding potential volumes across the 4 Authorities. For the purposes of this tender please assume that up to approximately 25% of liability orders detailed in Lot 1 could be recycled. This is an estimated volume and not guaranteed.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As advised in the Pre-Qualification Questionnaire (PQQ).
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As advised in the Pre-Qualification Questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: As advised in the tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PC37a.
IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2012/S 56-091692 of 21.3.2012

Other previous publications

Notice number in the OJEU: 2012/S 222-365150 of 17.11.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 19.2.2013 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
20.2.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Council reserves the right to cancel the procurement and not to proceed with the contract. The Council also reserves the right not to award a contract or to award a contract for parts or part of the services only. The Council will not, under any circumstances, reimburse any expense incurred by bidders in preparing their Tender submission. This is a voluntary contract notice for a Part B contract.
All communication is to be directed through the Black Country tendering portal: www.blackcountrybusiness.co.uk
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2

Body responsible for mediation procedures

See VI.4.2

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Council has voluntarily decided to incorporate a standstill period at the point when information on the proposed award if the contract is communicated to tenderers. The standstill period, which will be for a minimum of ten calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.1.2013

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