Basildon Borough Council Grounds Maintenance Services

Basildon Borough Council Grounds Maintenance Services

The provision of grounds maintenance services to the Borough involving grass cutting, hedge and shrub pruning.

United Kingdom-Basildon: Grounds maintenance services

2016/S 084-147935

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Basildon Borough Council
The Basildon Centre, St Martins Square
Basildon
SS14 1DL
UNITED KINGDOM
Contact person: Corporate Procurement
Telephone: +44 1268533333
E-mail: angela.vine@basildon.gov.uk
NUTS code: UKH3Internet address(es):Main address: https://www.basildon.gov.ukAddress of the buyer profile: https://www.basildon.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Basildon:-Grounds-maintenance-services./WVT999YF7U
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance Services.

Reference number: CP-2015-0149

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

The provision of grounds maintenance services to the Borough involving grass cutting, hedge and shrub pruning.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH3
Main site or place of performance:

Essex.

II.2.4)Description of the procurement:

Grounds Maintenance Services to include the following:

— CRA soft surfaces;

— ECC verges;

— Housing areas (including sheltered schemes, flat blocks and any external areas);

— Parks and open spaces;

— Some countryside sites;

— Allotments;

— Closed churchyards;

— Roundabouts.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service delivery / Weighting: 10
Quality criterion – Name: Grass cutting / Weighting: 5
Quality criterion – Name: Flexibility of service provision / Weighting: 5
Quality criterion – Name: Contract development and investment / Weighting: 5
Quality criterion – Name: Customer service and communication / Weighting: 5
Quality criterion – Name: Information on work carried out and schedule / Weighting: 5
Quality criterion – Name: Contract monitoring / Weighting: 5
Quality criterion – Name: Environmental sustainability / Weighting: 5
Quality criterion – Name: Staffing and training / Weighting: 5
Quality criterion – Name: Health and safety / Weighting: 5
Quality criterion – Name: Social value / Weighting: 5
Cost criterion – Name: Price / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 21 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

Following evaluation of the PQQ submissions the minimum number of candidates invited to tender will be 5 and the maximum number 6. Should more than 1 supplier rank in 6th position then the Contracting Authority will take through to tender stage all those candidates ranking 6th. Should less than 5 candidates pre-qualify then the Council may continue with the procedure by inviting the candidates with the required capabilities shall have their submissions evaluated in accordance with the criteria and scoring as specified in the documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Contracting Authority reserves the right to cancel the procurement and not proceed with the long-term contract at any stage of the procurement process. The Contracting Authority also reserves the right not to award a contract. The Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract. Candidates should note that the provisions of the Transfer of Undertakings Protection of Employment (TUPE) Regulations 2006 may apply. Candidates should also note that admitted body status will be required for a new contractor, this will certainly apply for original Council transferees. Essex County Council are the administrative body regarding pension funds. It is the Council’s intention that the Council may use the successful Contractor in carrying out activities for other Local Authorities and/or Housing Associations of which the Council maybe in shared service arrangements with or for which the Council may provide Grounds Maintenance Services. This means that the quantity of services to be provided may change over the term of the contract. The Council will in the tender documentation, address social value aims in-line with its considerations of the Social Value Act 2012.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 107 (1) in 2015 Public Contract Regulations.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 107 (1) in 2015 Public Contract Regulations.

Minimum level(s) of standards possibly required:

Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 107 (1) in 2015 Public Contract Regulations.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 107 (1) in 2015 Public Contract Regulations.

Minimum level(s) of standards possibly required:

As set out in the PQQ.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/05/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/06/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Please note the Tender-box will not open until Wednesday, 27.4.2016.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Basildon:-Grounds-maintenance-services./WVT999YF7U

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WVT999YF7U

GO Reference: GO-2016426-PRO-8120051.

VI.4)Procedures for review

VI.4.1)Review body

Basildon Borough Council
Basildon
UNITED KINGDOM
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/04/2016

 

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