BATCIS Private Sector Support Contract

BATCIS Private Sector Support Contract

The BATCIS Delivery Team manages a diverse range of Battlefield Communication and Information System capabilities for defence. 

United Kingdom-Bristol: Technical support services

2017/S 133-273453

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence
Abbey Wood NH3 Ash 0a #3008
For the attention of: Rob Dalford
BS34 8JH Bristol
United Kingdom
Telephone: +44 3067985589
E-mail: ISSComrcl-BATCIS-MORPHEUS-Grp@mod.gov.uk

Internet address(es):

General address of the contracting authority/entity: https://www.gov.uk/guidance/morpheus-project-next-generation-tactical-communication-information-systems-for-defence

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

BATCIS Private Sector Support (BPSS).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Other services
Main site or location of works, place of delivery or of performance: Gloucestershire, Wiltshire and Bristol/Bath area.

NUTS code UKK1

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Technical support services. The BATCIS Delivery Team manages a diverse range of Battlefield Communication and Information System capabilities for defence. The bulk of these capabilities are part of the Land Equipment Tactical Communication Information Systems (LE TacCIS) programme. The capabilities are at a variety of stages in their life-cycle and consequently require a diverse range of client-side support. The client side-support under this contract will initially be to assist the Authority in delivering MORPHEUS as the core requirement. Additional options are included for support to the BATCIS Systems Engineering Assurance function, Tactical Communication and Information System Team (TacCIS); Dismounted Situational Awareness (DSA) and TRINITY. Further information on these projects can be found at II 2.1) below.
The client side support requirements under this contract could include some or all of the following broad areas of support:
a. Project and Programme Management Support including:
— Project and Programme Controls Coordination and Management;
— Risk and Issue Management;
— Scheduling Maintenance and Management; and
— Internal and External Communications/Stakeholder Management.
b. Engineering Support including:
— Requirements Identification, Governance and Management;
— Support to the development, governance and implementation of the MORPHEUS Architecture;
— Technology Strategy Development;
— System Design Governance and Review;
— Engineering Governance Support;
— Safety Governance Support;
— Quality Assurance and Management Support;
— Performance Modelling Development and Maintenance; and
— System Acceptance Support.
c. Other Support covered by the contract with include:
— Strategy Development and Governance;
— Approvals Support;
— Cost Estimation Support;
— Benefits Management;
— Change Management;
— Training Support; and
— Integrated Logistics Support.
The contract will cover a 5 year period from March 2018 to March 2023.
Additionally, please note that the LE TacCIS programme management team in Army HQ is outside the scope of this requirement.

II.1.6)Common procurement vocabulary (CPV)

71356300

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority currently has a large number of Private Sector Support contracts which are sourced through a number of suppliers and routes to market. In order to best leverage our buying power in relation to Private Sector Support we are seeking to consolidate our requirements and to minimise administrative overheads by utilising a singular contractual construct utilising a flexible approach to resourcing Private Sector Support and providing a diverse resource pool to address our complex demands. The Authority will require a relationship based upon trust, collaboration and flexibility.
Background
MORPHEUS
Under the MORPHEUS Sub-programme the BATCIS Delivery Team is going through a significant programme of change to evolve the current Tactical Communication Information System (TacCIS) solution to deliver a technically and commercially Vendor Independent Open system. MORPHEUS will, in line with the Defence Information Strategy, deliver the tactical element of the Single Information Environment enabling decision support and information superiority for commanders in the Land Environment battle-space through the rapid exploitation of emergent technology to maximise user agility, and reduce delivery times and cost by eradicating vendor lock-in to become masters of our own destiny.
To support MORPHEUS the winning tenderer will be required to support MORPHEUS in a number of areas including the following;
Project and Programme Management Support to MORPHEUS. The Project and Programme Management Support will involve Risk and Issue Management, Scheduling Support, Project/Programme Controls, Internal and External Communications and Stakeholder Management.
Engineering Support to MORPHEUS through the Coordinating Design Office (CDO). The support in the CDO will cover a variety of technical and engineering disciplines including Safety Management, Quality Management, Requirements Management, Architectural Development and Governance, System Design Governance and Management, and Systems Acceptance Oversight and Verification. The Support to the CDO will focus technical capability into the Coordinating Design Office (CDO).
Client side support managing and supporting the delivery of elements of MORPHEUS including the MORPHEUS Battlefield Management Application project, MORPHEUS installation, Design and Certification (MiDAC) project, the MORPHEUS Fielding project, the MORPHEUS System Integrator project and the MORPHEUS Managed Service Providers. Support to these projects will draw upon the Project and Programme Management Support as well as the Engineering Support which has been previously mentioned. In addition once the Contracts have been placed the provider will be required to support the delivery of these contracts as project managers.
Other support will be required to the wider MORPHEUS sub-programme including Strategy Development and Governance, Approvals Support, Cost Estimation Support, Benefits Management, Change Management, Training Support; and Integrated Logistics Support.
Options
BATCIS System Engineering Assurance (SEA)
The SEA delivers technical support to BATCIS as a whole, The support under the SEA will include the assurance of Safety, Security, Environmental and Electromagnetic (E3), Training and Trials in additional to Requirements Management and Science and Technology Advice.
TacCIS
The Tactical Communication and Information System (TacCIS) team in BATCIS deliver the current in-service TacCIS through the current, BCIP 5.5 and Bowman Capability Uplift to BCIP 5.6. The TacCIS team require engineering support to a variety of projects including, Gateways, Ground to Air Technology, Software Management, Architectural Development and Governance, and Requirements Management.
Dismounted Situational Awareness (DSA)
As a part of MORPHEUS a new DSA Capability is planned to be included to improve Situational Awareness at the dismounted and mounted Company Group level. The DSA capability will form part of the MORPHEUS System. DSA is anticipated to require, project management and engineering support similar to that of the wider MORPHEUS sub-programme. Further details on this support will form part of the tender pack.
TRINITY
The TRINITY team in BATCIS will deliver a resilient, deployable, high capacity Wide Area Network (WAN) for the Land Environment. TRINITY will focus exclusively on the provision of network layer connectivity, delaminating the provision of voice and data services to the user, in accordance with the Defence as a Platform (DaaP) architecture. The assessment phase will identify the future TRINITY operating model, high level design and define the commercial approach to provide the confidence and evidence needed to establish the future project baseline from which the capability will iterate and evolve. TRINITY is anticipated to require, project management and engineering support similar to that of the wider MORPHEUS sub-programme. Further details on this support will form part of the tender pack.
Location of Delivery
The work under this contract will be based out of MOD Abbey Wood for MORPHEUS, TacCIS and DSA and MOD Corsham for TRINITY.
As part of the support to MORPHEUS the Authority expects the supplier to travel overseas to Canada in order to support the Evolve to Open Transition Partner Contract. The international travel will be limited to quarterly for and estimated 5 working days for PI Planning Conferences. It is estimated to require 2-3 of the winning tenderers staff.
As a matter of course travel will be required throughout the Mainland UK for a variety of tasks under this contract. All travel and subsistence rates must comply with the MOD Business Travel Guide and be charged at the rates capped in the guide and associated documentation
Method of Delivery
The Authority is dividing work into 2 categories under this contract. The first is viewed as core work which is pre-defined work which will be driven primarily by deliverable outputs which we require from the supplier. These are within the scope of the initial work package. All other future work will be based upon defining work packages utilising the skill sets set out under a pricing card.
The prices contained for the options below are the value thresholds the Authority anticipates for the work which is going to be defined in the future. However, work will be covered by a category of skill set out within the rate card at contract award.
TUPE
The Authority anticipates that TUPE may apply to certain aspects of this Contract. Further information will be provided in the tender documentation issued to tenderers.
Estimated value excluding VAT:
Range: between 50 000 000 and 95 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option 1 — Contract Extension from 1.4.2021 — 31.3.2022 9 000 000 — 11 000 000 GBP
Option 2 — Contract Extension from 1.4.2022 — 31.3.2023 9 000 000 — 11 000 000 GBP
Option 3 — Support to BATCIS TRINITY Project 1.4.2018 — 31.3.2020 — 8 000 000 — 11 000 000 GBP
Option 4 — Support to BATCIS TRINITY Project 1.4.2020 — 31.3.2022 — 8 000 000 — 11 000 000 GBP
Option 5 — Support to BATCIS TRINITY Project 1.4.2022 — 31.3.2023 — 4 000 000 — 5 500 000 GBP
Option 6 — Support to BATCIS Dismounted Situational Awareness Project 1.4.2018 — 31.3.2021 — 5 200 000 — 7 260 000 GBP
Option 7 — Support to BATCIS Dismounted Situational Awareness Project 1.4.2021 — 31.3.2022 — 1 800 000 — 2 400 000 GBP
Option 8 — Support to BATCIS Dismounted Situational Awareness Project 1.4.2022 — 31.3.2023 — 1 800 000 — 2 400 000 GBP
Option 9 — Support to TacCIS Team 1.4.2018 — 31.3.2019  — 700 000 — 1 000 000 GBP
Option 10 — Support to TacCIS Team 1.4.2019 — 31.3.2020 — 700 000 — 1 000 000 GBP
Option 11 — Support to TacCIS Team 1.4.2020 — 31.3.2021 — 700 000 — 1 000 000 GBP
Option 12 — Support to TacCIS Team 1.4.2021 — 31.3.2022 — 700 000 — 1 000 000 GBP
Option 13 — Support to TacCIS Team 1.4.2022 — 31.3.2023 — 700 000 — 1 000 000 GBP
Option 14 — SEA Support to BATCIS 1.4.2018 — 31.3.2019 — 500 000 — 800 000 GBP
Option 15 — SEA Support to BATCIS 1.4.2019 — 31.3.2020 — 500 000 — 800 000 GBP
Option 16 — SEA Support to BATCIS 1.4.2020 — 31.3.2021 — 500 000 — 800 000 GBP
Option 17 — SEA Support to BATCIS 1.4.2021 — 31.3.2022 — 500 000 — 800 000 GBP
Option 18 — SEA Support to BATCIS 1st April 1.4.2022 — 31.3.2023 — 500 000 — 800 000 GBP
Notice periods for the exercise of these options will be detailed in the Tender Documentation.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to require an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic or financial standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow delivery and acceptance of the services.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to incorporate a Security Aspects Letter into the contract, in addition to other security related terms and conditions. The Authority reserves the right to amend any condition related to security of information to reflect any changes to national law or governmental policy. Whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 5.3.2018
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC of the European Parliament and of the Council (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
At least 2 years audited accounts (if available) or equivalent must be submitted as part of the pre-Qualification Questionnaire response. The Authority reserves the right to request further financial information following receipt of the Pre-Qualification Questionnaire response.
Minimum level(s) of standards possibly required: A financial Assessment will be undertaken on the suppliers financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.
The estimated contract value is 50 000 000 — 92 000 000 GBP overall, with an estimated annual value of between 8 000 000 and 18 500 000 GBP. A low turnover compared to annual contract value will not automatically exclude the Potential Provider from being selected to tender. To provide evidence that mitigates any financial risk, if the annual contract value is greater than 40 % of the Potential Provider’s turnover, the Potential Provider must:
(1) Provide any additional information showing it has sufficient economic and financial resources to deliver the requirement; and
(2) State whether the Potential Provider is willing to provide the Authority with a bank guarantee or parent company guarantee or other guarantees of performance.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability;
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where – (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c) (iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided;
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator;
(g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator’s educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator’s managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract;
(i) a statement of the services provider’s or contractor’s average annual number of staff and managerial staff over the previous three years;
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority.
As requested at the
a) Pre-Qualification Questionnaire stage;
b) The Invitation to Negotiate stage for those companies down-selected to participate in the ITN Stages;
Minimum level(s) of standards possibly required
Demonstration of capability and capacity to deliver the advertised requirement in the supplier’s Pre-Qualification Questionnaire response.
The Authority is seeking compliant responses to the attached PQQ that pass and/or meet a score of 3 or above for each question. With regards to questions with a pass or fail criteria, where a potential provider receives a fail for any question, the tenderer will be excluded from further rounds of tendering.
With regards to questions with scores between 0-5, whilst the Authority is seeking full compliance (a score of 3 or above) for each question, the Authority reserves the right to take through any tenderers which score below a 3 on up to 10 questions.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2 and maximum number 5
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the DPQQ to provide information that allows the Authority to evaluate the capacities and capabilities against the selection criteria set out at Sections III.2.1), III.2.2), III.2.3) and any other additional areas set out within the DPQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BATCM/0288

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2017/S 071-136128 of 11.4.2017

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.8.2017 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.9.2017

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The Authority reserves the right to award the contract on the basis of initial tenders without negotiation to the tenderer who submits the best compliant tender in accordance with the published award criteria. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your Response Manager and add the following Access Code: PN82642784. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 11/08/2017 10:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing – support@contracts.mod.uk or call 0800 282 324.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Information Systems and Services, BATCIS Delivery Team
Abbey Wood
BS34 8JH Bristol
United Kingdom
E-mail: ISSComrcl-BATCIS-Morpheus-Grp@mod.gov.uk
Telephone: +44 3067985589

Body responsible for mediation procedures

Ministry of Defence, Information Systems and Services, BATCIS Delivery Team
Abbey Wood
BS34 8JH Bristol
United Kingdom
E-mail: ISSComrcl-BATCIS-Morpheus-Grp@mod.gov.uk
Telephone: +44 3067985589

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, Information Systems and Services, BATCIS Delivery Team
Ash 0a #3008, MOD Abbey Wood
BS34 8JH Bristol
United Kingdom
E-mail: ISSComrcl-BATCIS-Morpheus-Grp@mod.gov.uk
Telephone: +44 3067985589

VI.5)Date of dispatch of this notice:

12.7.2017

 

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