BBC Employee Services Tender

BBC Employee Services Tender

Employee Related Services covers three distinct areas, and will be split into three lots: Lot 1 – Disability Access Services, Lot 2 – Relocation Services and Lot 3 – Occupational Health.

United Kingdom-London: Personnel services except placement and supply services

2015/S 111-201412

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
For the attention of: Pearson Sophia
W1A 1AA London
UNITED KINGDOM
Telephone: +44 7734968805
E-mail: sophia.pearson@bbc.co.uk

Internet address(es):

General address of the contracting authority: http://www.bbc.co.uk/supplying/

Electronic access to information: https://bbc.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://bbc.bravosolution.co.uk

Tenders or requests to participate must be sent to: British Broadcasting Corporation (BBC)
Internet address: https://bbc.bravosolution.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: broadcasting

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Employee Related Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: BBC sites — please refer to a full list of relevant sites contained within the PQQ document.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Employee Related Services covers three distinct areas, and will be split into three lots: Lot 1 – Disability Access Services, Lot 2 – Relocation Services and Lot 3 – Occupational Health.
The services are currently bundled and provided under an outsourced contract. The services are part of a 10-year contract for HR services, which is now in its final year.
Each lot will be awarded to one provider. A single provider may be awarded one or more lots.
The BBC is following the competitive procedure with negotiation. The BBC reserves the right to award the contract based on initial tenders without conducting negotiations.
The contracts will have an initial term of three years from service commencement on 1 April 2016. The contracts may be extended at the BBC’s discretion by up to two years. If the BBC wishes to exercise this option, it will give written notice to the successful provider no later than 6 months prior to the end of the initial term.
The BBC is looking to sign the contract in December 2015 and to allow for a 3-4 month transition period prior to Service Commencement.

Procurement documentation can be accessed at https://bbc.bravosolution.co.uk

II.1.6)Common procurement vocabulary (CPV)

79630000, 98200000, 85147000, 79613000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Information on current volumes is included with the PQQ.

II.2.2)Information about options

Options: yes
Description of these options: The contracts may be extended at the BBC’s discretion by up to 2 years.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 64 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Disability Access Services

1)Short description

The disability access services provider will provide a service for the purpose of identifying and meeting the access needs of disabled individuals working at the BBC in the UK and, on a short term basis for staff working overseas on UK contracts.

2)Common procurement vocabulary (CPV)

79630000, 98200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.BravoSolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

A single provider may be awarded one or more lots.

Lot No: 2Lot title: Relocation Services

1)Short description

The relocation services provider will provide a relocation management service for the movement of individuals across the BBC and its commercial subsidiaries, on a domestic, international, permanent and temporary basis, including compliance with tax requirements.

2)Common procurement vocabulary (CPV)

79613000, 79630000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.BravoSolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

A single provider may be awarded one or more lots.

Lot No: 3Lot title: Occupational Health Services

1)Short description

The occupational health provider will provide a service for diagnosing, resolving and preventing work-related ill health and to promote physical, mental and social well-being.

2)Common procurement vocabulary (CPV)

85147000, 79630000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.BravoSolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

A single provider may be awarded one or more lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions — How to Express Interest in this Tender:

1. You should first go to the BravoSolution eTendering portal at the following link: https://bbc.bravosolution.co.uk

2. Once in the BravoSolution portal you have 2 possible options:
a) Without having to register you can select ‘View tender opportunities’ and click on ‘Current Opportunities’ to view a summary of this project. If you would then like to formally express an interest and view the documentation you should follow the instructions in b) below.
b) Register your company (if not already registered) by clicking on the ‘Register’ button (this is only required once). Next, you should accept the terms and conditions and click continue — Enter your correct business and user details — Note the username you chose and click Save when complete — You will shortly receive an email with your unique password (please keep this secure). You can now formally express an interest in this tender.

3. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 4. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.n submit your reply using the ‘Submit Response’ button in the Actions box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk (contact details can be found at https://bbc.bravosolution.co.uk).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 57-65 of Directive 2014/24/EU and Regulations 57-65 of the Public Contracts Regulations 2015 and detailed explanations of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire.
Minimum level(s) of standards possibly required: Please refer to the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 57-65 of Directive 2014/24/EU and Regulations 57-65 of the Public Contracts Regulations 2015 and detailed explanations of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please refer to the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 9: and maximum number 15
Objective criteria for choosing the limited number of candidates: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 57-65 of Directive 2014/24/EU and Regulations 57-65 of the Public Contracts Regulations 2015 and detailed explanations of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire.
Type of procedure: competitive procedure with negotiation.
The BBC reserves the right to award the contract on the basis of initial tenders without conducting negotiations.
Applicants will be ranked according to their total weighted scores and the top 3 Applicants so ranked in each lot will be shortlisted to be invited to respond to the ITSIT. The BBC may add up to 2 additional Applicants to the shortlist in order of ranking provided that the total weighted score of each such Applicant is within 5 % of the Applicant ranked third. A separate shortlist will be compiled for each lot.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC/2015 44SP/HR Employee Related Services

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage.
The award criteria are set out in the Tender Information Pack. Further information about award criteria will be provided as appropriate throughout the procurement process.
Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.6.2015

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