BBC Exhibitions and Display Equipment Preferred Suppliers

BBC Exhibitions and Display Equipment Preferred Suppliers

The objective of this tender is to appoint a framework of preferred suppliers who will provide exhibition and display equipment, including but not limited to stands, banners and displays.

United Kingdom-London: Exhibition equipment

2014/S 236-414731

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
For the attention of: Kevin Waters
W1A 1AA London
UNITED KINGDOM
E-mail: kevin.waters@bbc.co.uk

Internet address(es):

General address of the contracting authority: http://www.bbc.co.uk/supplying/

Electronic access to information: https://bbc.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://bbc.bravosolution.co.uk

Tenders or requests to participate must be sent to: The British Broadcasting Corporation (BBC)
Internet address: https://bbc.bravosolution.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: broadcasting

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

BBC Exhibitions (Design and Build) and Display Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: BBC sites across the United Kingdom — please refer to a full list of relevant sites contained within the PQQ document.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

The objective of this tender is to appoint a framework of preferred suppliers who will provide exhibition and display equipment, including but not limited to stands, banners and displays. This procurement will also include bespoke exhibition design and build, where the supplier will provide design and planning of exhibition spaces and structures, as per the customer’s brief.
Suppliers will also be expected to supply a variety of products including but not limited to portable exhibition stands, pull down banners, pop-up displays and modular panelling systems. Some products may have to be leased or hired to the BBC during the life of the Contract. Amongst the services suppliers will be expected to deliver are bespoke exhibition design and build including stationary exhibition stands, podiums and light boxes.
The requirement will cover London and English Regions, Wales and Scotland. The requirement will be divided into 3 Lots as shown below.
Lot 1: Exhibition Services — London and English Regions,
Lot 2: Exhibition Services — Wales,
Lot 3: Exhibition Services — Scotland.

II.1.6)Common procurement vocabulary (CPV)

39154000, 39154100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: The framework agreements will have an initial term of two (2) years and may be extended at the BBC’s discretion on up to two (2) occasions for up to twelve (12) months on each occasion. The maximum term of the framework agreements including extensions is four (4) years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: BBC Exhibitions (Design and Build) and Display Equipment — London and English Regions

1)Short description

The objective of this tender is to appoint a framework of preferred suppliers who will provide exhibition and display equipment, including but not limited to stands, banners and displays. This procurement will also include bespoke exhibition design and build, where the supplier will provide design and planning of exhibition spaces and structures, as per the customer’s brief.
Suppliers will also be expected to supply a variety of products including but not limited to portable exhibition stands, pull down banners, pop-up displays and modular panelling systems. Some products may have to be leased or hired to the BBC during the life of the Contract. Amongst the services suppliers will be expected to deliver are bespoke exhibition design and build including stationary exhibition stands, podiums and light boxes.
Lot 1: Exhibition Services — London and English Regions (locations can be found in Appendix 3 — BBC Locations).

2)Common procurement vocabulary (CPV)

39154000, 39154100

3)Quantity or scope

Estimated value excluding VAT: 2 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all e-mails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 2Lot title: BBC Exhibitions (Design and Build) and Display Equipment — Wales

1)Short description

The objective of this tender is to appoint a framework of preferred suppliers who will provide exhibition and display equipment, including but not limited to stands, banners and displays. This procurement will also include bespoke exhibition design and build, where the supplier will provide design and planning of exhibition spaces and structures, as per the customer’s brief.
Suppliers will also be expected to supply a variety of products including but not limited to portable exhibition stands, pull down banners, pop-up displays and modular panelling systems. Some products may have to be leased or hired to the BBC during the life of the Contract. Amongst the services suppliers will be expected to deliver are bespoke exhibition design and build including stationary exhibition stands, podiums and light boxes.

2)Common procurement vocabulary (CPV)

39154000, 39154100

3)Quantity or scope

Estimated value excluding VAT: 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 3Lot title: BBC Exhibitions (Design and Build) and Display Equipment — Scotland

1)Short description

The objective of this tender is to appoint a framework of preferred suppliers who will provide exhibition and display equipment, including but not limited to stands, banners and displays. This procurement will also include bespoke exhibition design and build, where the supplier will provide design and planning of exhibition spaces and structures, as per the customer’s brief.
Suppliers will also be expected to supply a variety of products including but not limited to portable exhibition stands, pull down banners, pop-up displays and modular panelling systems. Some products may have to be leased or hired to the BBC during the life of the Contract. Amongst the services suppliers will be expected to deliver are bespoke exhibition design and build including stationary exhibition stands, podiums and light boxes.

2)Common procurement vocabulary (CPV)

39154000, 39154100

3)Quantity or scope

Estimated value excluding VAT: 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where there is more than 1 economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions — How to Express Interest in this Tender:

1. You should first go to the BravoSolution eTendering portal at the following link: https://bbc.bravosolution.co.uk

2. Once in the BravoSolution portal you have 2 possible options:
a) Without having to register you can select ‘View tender opportunities’ and click on ‘Current Opportunities’ to view a summary of this project. If you would then like to formally express an interest and view the documentation you should follow the instructions in b) below.
b) Register your company (if not already registered) by clicking on the ‘Register’ button (this is only required once). Next, you should accept the terms and conditions and click continue — Enter your correct business and user details — Note the user-name you chose and click Save when complete — You will shortly receive an email with your unique password (please keep this secure). You can now formally express an interest in this tender.

3. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 4. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help-desk and submit your reply using the ‘Submit Response’ button in the Actions box on the left-hand side of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk (contact details can be found at https://bbc.bravosolution.co.uk)

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire Document.
Minimum level(s) of standards possibly required: Please refer to Section C4 of the PQQ Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire Document.
Minimum level(s) of standards possibly required:
Please refer to Section C4 of the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 15
Objective criteria for choosing the limited number of candidates: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Simplified PQQ document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The BBC may carry out a Reverse Electronic Auction for the establishment of the framework, and for any subsequent call-offs from the framework.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC 2014 59 KW Exhibition Services

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

7.1.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.12.2014

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