BBC Removal Services Framework

BBC Removal Services Framework

The BBC are tendering for the opportunity to be listed as a preferred supplier for the Moves Services across the BBC estate.

United Kingdom-London: Relocation services

2016/S 157-284774

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

British Broadcasting Corporation
Broadcasting House, Portland Place
London
W1A 1AA
United Kingdom
Contact person: Caroline Tonge
E-mail: caroline.tonge@bbc.co.uk
NUTS code: UK
Internet address(es):
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bbc.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://bbc.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://bbc.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: broadcasting

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Moves Services Framework.

Reference number: PROC/ 2016/47/CT

II.1.2)Main CPV code

98392000

II.1.3)Type of contract

Services

II.1.4)Short description:

The BBC are tendering for the opportunity to be listed as a preferred supplier for the Moves Services across the BBC estate. The requirement will be for Workplace Analysis, Migration Services, Storage Audit Services and Relocation Services.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Workplace Analysis

Lot No: 1

II.2.2)Additional CPV code(s)

98392000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The BBC has a requirement for Workplace Analysis services, as and when required, on a call off basis, to provide detailed utilisation studies and recommendations following this on how to reduce current desk allocations in order to help facilitate new ways of working, and ultimately building reductions, to support moves. Analysis to consist of Core days, Peak occupancy, Empty and vacant, maximum capacity and Alternative work settings.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical and professional capability / Weighting: 55
Quality criterion – Name: Service delivery / Weighting: 45
Price – Weighting: 100

II.2.6)Estimated value

Value excluding VAT: 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

1 x up to 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

3 additional Applicants in each lot to the short-list in order of ranking provided that the total weighted score of each such Applicant is within 5 % of the Applicant ranked 5th.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Storage Audit Services

Lot No: 2

II.2.2)Additional CPV code(s)

98392000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The BBC has a requirement for the services of a Storage Audit specialist in order to manage down the existing level of storage to meet space constraints, identify appropriate storage solutions and assist in the migration process as and when required, on a call-off basis. The type of items stored may include, but are not limited to, paper records and drawings, audio and video media, high value technical and broadcast equipment, components, raw materials and historically significant and valuable items.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical and professional capability / Weighting: 55
Quality criterion – Name: Service delivery / Weighting: 45
Price – Weighting: 100

II.2.6)Estimated value

Value excluding VAT: 410 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

1 x up to 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

3 additional Applicants in each lot to the short-list in order of ranking provided that the total weighted score of each such Applicant is within 5 % of the Applicant ranked 5th.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Relocation Services

Lot No: 3

II.2.2)Additional CPV code(s)

98392000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The BBC has a requirement for the relocation as and when required, on a call off basis, of a range of office furniture, office storage facilities and their contents (e.g. cupboards, cabinets, and other equipment, possibly including computer equipment and IT peripherals, safes, and some staff personal possessions); property of historical significance and value; broadcast technology equipment and furniture, workshop machinery, high value technical equipment and raw materials.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical and professional capability / Weighting: 55
Quality criterion – Name: Service delivery / Weighting: 45
Price – Weighting: 100

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

1 x up to 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

3 additional Applicants in each lot to the short-list in order of ranking provided that the total weighted score of each such Applicant is within 5 % of the Applicant ranked 5th.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Migration Services

Lot No: 4

II.2.2)Additional CPV code(s)

98392000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The BBC has a requirement for Migration Services to deliver the BBC accommodation strategy by working with BBC departments to understand and challenge their requirements to create and manage a migration plan overseeing the relocation and storage audit packages.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical and professional capability / Weighting: 55
Quality criterion – Name: Service delivery / Weighting: 45
Price – Weighting: 100

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

1 x up to 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

3 additional Applicants in each lot to the short-list in order of ranking provided that the total weighted score of each such Applicant is within 5 % of the Applicant ranked 5th.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/09/2016
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/10/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.

VI.4)Procedures for review

VI.4.1)Review body

British Broadcasting Corporation
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/08/2016

 

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