BBC Tender for Marketing Print and Fulfilment Distribution Services

BBC Tender for Marketing Print and Fulfilment Distribution Services

The BBC is looking to appoint a Print Partner to manage the pan-BBC Print requirements and will be responsible for all print production in relation to these requirements. The print partner will be expected to enter into subcontracts with a range of print providers.

United Kingdom-London: Printing services

2018/S 199-451745

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
United Kingdom
Telephone: +44 1234567890
E-mail: kevin.waters@bbc.co.uk
Fax: +44 1234567890
NUTS code: UKI
Internet address(es):Main address: http://www.bbc.co.uk/supplying/
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bbc.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://bbc.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Broadcasting

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Marketing Print and Fulfilment Distribution Services

Reference number: PROC 2018 08 Marketing Print and Fulfilment & Distribution

II.1.2)Main CPV code

79810000

II.1.3)Type of contract

Services

II.1.4)Short description:

Lot 1: Marketing Print (1 supplier only).

The BBC is looking to appoint a Print Partner to manage the pan-BBC Print requirements and will be responsible for all print production in relation to these requirements. The print partner will be expected to enter into subcontracts with a range of print providers who will meet the BBC’s requirements throughout the UK including Wales, Northern Ireland and Scotland. Lot 1 will be directly managed by the Print Partner and the BBC will have no direct contractual relationship with the subcontracted print providers. The print partner is free to provide some elements of the service itself.

Lot 2: Fulfilment and Response Services (a maximum of 3 suppliers) for Fulfilment and Direct Mail services. Storing/mailing out of printed material to end users. For both Lots, the contract terms will be an initial term of 2 years with the possible further extension of up to 24 months in 12 month periods.

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Marketing Print

Lot No: 1

II.2.2)Additional CPV code(s)

79810000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UK

II.2.4)Description of the procurement:

Lot 1: Print Partner (1 supplier only).

The print partner will be expected to enter into subcontracts with a range of print providers who will meet the BBC’s requirements throughout the UK including Wales, Northern Ireland and Scotland. Lot 1 will be directly managed by the Print Partner and the BBC will have no direct contractual relationship with the subcontracted print providers. The print partner is free to provide some elements of the service itself. The BBC will have some involvement in the way the Print Partner selects its subcontracted print providers and this will be documented in the contract between the BBC and the Print Partner.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Merit / Weighting: 60
Cost criterion – Name: Price / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 2 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The BBC may, at its sole discretion, extend the contracts on 2 occasions by up to 12 months on each occasion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fulfilment and Distribution

Lot No: 2

II.2.2)Additional CPV code(s)

79824000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 2: Fulfilment and Response Services(a maximum of 3 suppliers) for Fulfilment and Direct Mail services. Storing/mailing out of printed material to end users.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Merit / Weighting: 50
Cost criterion – Name: Price / Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The BBC may, at its sole discretion, extend the contracts on 2 occasions by up to 12 months on each occasion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Where there is more than 1 economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

Please register your interest in this project by taking the following steps:

1) register your company on the BravoSolution e-Tendering portal (this is only required once):

1.1) go to https://bbc.bravosolution.co.uk

1.2) click the link on the login page to register;

1.3) accept the terms and conditions and click “Continue”;

1.4) enter your correct business and user details;

1.5) note the username you chose and click “Save” when complete;

1.6) you will shortly receive an email with your temporary password;

2) express an interest in the tender:

2.1) login to the portal with the username/password;

2.2) click the “PQQs/ITTs Open to all Suppliers” link (these are pre-qualification questionnaires or Invitations to Tender open to any registered supplier);

2.3) click on the relevant PQQ/ITT to access the content;

2.4) click the “Express Interest” button at the top of the page. This will move the PQQ/ITT into your ‘My PQQs/My ITTs page (this is a secure area reserved for your projects only);

2.5) you can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ITT Details” box;

3) responding to the tender:

3.1) click “My Response” under PQQ/ITT Details, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining);

3.2) you can now use the “Messages” function to communicate with the buyer and seek any clarification;

3.3) note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available);

3.4) you must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance, please consult the online help, or contact the Bravo e-Tendering help desk.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/11/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 24/04/2019

IV.2.7)Conditions for opening of tenders

Date: 14/11/2018
Local time: 14:00
Place:

Online opening in BBC Broadcast Centre, W12 7TQ.

Information about authorised persons and opening procedure:

BBC Procurement employees.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding Authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.

VI.4)Procedures for review

VI.4.1)Review body

British Broadcasting Corporation
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/10/2018

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