Belfast: public relations services

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
Clare House, 303 Airport Road West
For the attention of: Louise Thompson
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 2890815519
E-mail: [email protected]

Internet address(es):

General address of the contracting authority: http://www.dfpni.gov.uk/cpd

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

National Museums Northern Ireland – provision of PR and Corporate Communication.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

National Museums Northern Ireland (NMNI) require a full service PR and Corporate Communications Agency to provide effective consumer, business, tourism and corporate public relations and media relations for all of National Museums’ sites (Ulster Museum, Ulster Folk & Transport Museum, Ulster American Folk Park and Armagh Count Museum).
The appointed agency will be expected to devise and implement a calendar of strategic and tactical PR and corporate communications activity incorporating the full mix of integrated PR services including but not limited to press releases; media interviews; press previews and launches; general media liaison (local, national, international and social networking); media monitoring and evaluation; photo calls and photogrpahy. The agency will liaise closely and on a regular basis with National Museums’ marketing, PR and Executive Team to discuss progress, ideas and associated coverage.

II.1.6)Common procurement vocabulary (CPV)

79416000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See section II.1.5.
Estimated value excluding VAT: 240 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Initial period of 3 years with the option to extend by a further 1 year.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the terms and conditions to be set out in the contract documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special form is required but one member of a consortium may be required to accept prime contractor responsibility for the other member(s), and a consortium will be required to form a legal entity with appropriate parent company guarantees.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the pre-qualification questionnaire introduction and background document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the pre-qualification questionnaire introduction and background document.
Minimum level(s) of standards possibly required: As stated in the pre-qualification questionnaire introduction and background document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the pre-qualification questionnaire introduction and background document.
Minimum level(s) of standards possibly required:
As stated in the pre-qualification questionnaire introduction and background document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: A minimum threshold of 80 % of the total marks awarded must be achieved at this stage of the competition. Following evaluation the top five (5) capable tenderers will proceed to the next stage of the procurement process.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Project_6852

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.12.2011 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.12.2011 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.12.2011

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once):
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click ‘save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender,
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs open to all suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘express interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘my PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘buyer attachments’ in the ‘PQQ/ ITT details’ box.
3. Responding to the tender,
— click ‘my response’ under ‘PQQ/ ITT details’, you can choose to “create response” or to “decline to respond” (please give a reason if declining),
— You can now use the “messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the “submit response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts.
Regulations (SI 2005 No 6) ***(delete as appropriate)*** provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.11.2011