BFI London Film Festival Press and PR Contract

BFI London Film Festival Press and PR Contract

Agencies are invited to submit for 1 or both contracts.

United Kingdom-London: Public relations services

2017/S 031-055997

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

British Film Institute
21 Stephen Street
London
W1T 1LN
United Kingdom
Contact person: Stephen Adams
Telephone: +44 2079578987
E-mail: stephen.adams@bfi.org.uk
NUTS code: UKI
Internet address(es):Main address: http://www.bfi.org.uk/

Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Tenders/Current

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://in-tendhost.co.uk/bfi/aspx/Tenders/Current
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/bfi/aspx/Tenders/Current
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/bfi/aspx/Tenders/Current

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

BFI London Film Festival Press and PR.

Reference number: 2017/149

II.1.2)Main CPV code

79416000

II.1.3)Type of contract

Services

II.1.4)Short description:

Due to the growth of the LFF in recent years the BFI is dividing the PR contract, for the first time, to accommodate the Festival’s broadened scope and remit. Agencies are invited to submit for 1 or both contracts and, alongside the requisite skill set and expertise, must demonstrate adequate resources and team delineation for either or both contracts accordingly.

II.1.5)Estimated total value

Value excluding VAT: 1 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bidders may submit for either 1 or both lots.

II.2)Description

II.2.1)Title:

Main Programme, Awards and Events

Lot No: 1

II.2.2)Additional CPV code(s)

79416100
79416000

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London.

II.2.4)Description of the procurement:

The BFI London Film Festival (LFF) is Britain’s leading film event and 1 of the world’s best film festivals. It introduces the finest new British and international films to an expanding London and UK-wide audience and attracts significant international film industry participation. LFF is a compelling combination of red carpet glamour, friendly audiences and vibrant exchange. LFF provides an essential profiling opportunity for films seeking global success; promotes the careers of British and international filmmakers through its industry and awards programmes and positions London as the world’s leading creative city. The 2016 LFF screened 397 feature, documentary, shorts, animation and archive films, 6 LFF Connects events and 4 Screen Talks. The LFF welcomed more than 800 British and international filmmakers and catered for over 2 000 Press and Industry delegates. The LFF’s annual Awards celebrates the film in Official Competition at the LFF, with categories for Best Film, Best First Feature, Best Documentary and Best Short Film. A BFI Fellowship is also awarded at this event, held on the last Saturday of the LFF.

Audience attendance for the 2016 60th edition was a record-breaker, up 18 % on 2015, with the new temporary Embankment Garden Cinema contributing significantly to that growth.

The external PR agency will work alongside the BFI press office and Festival team to manage and deliver effective PR and publicity across all media platforms and incorporating consumer and trade media. The scope of work includes press and publicity relating to:

— LFF main programme, including the Strand Galas and Official and Competition.

— Screen Talks.

— LFF Connects.

— LFF Awards.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract is for a period of one (1) year, with an option to extend for up to a maximum of four (4) further years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Headline Gala and Special Presentation Media Management, Screen Talks and Luminous

Lot No: 2

II.2.2)Additional CPV code(s)

79416000
79416100

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London.

II.2.4)Description of the procurement:

The BFI London Film Festival (LFF) is Britain’s leading film event and one of the world’s best film festivals. It introduces the finest new British and international films to an expanding London and UK-wide audience and attracts significant international film industry participation. LFF is a compelling combination of red carpet glamour, friendly audiences and vibrant exchange. LFF provides an essential profiling opportunity for films seeking global success; promotes the careers of British and international filmmakers through its industry and awards programmes and positions London as the world’s leading creative city. It is visited by 800 filmmakers, and caters for over 2 000 Press and Industry delegates. Screen Talks are special events (approximately 6) that feature on stage interviews with a range of high profile LFF talent. Luminous is the BFI’s major fundraising Gala event, raising funds for the BFI National Archive and held every 2 years on the eve of the LFF. The IWC Bursary, in association with the BFI will be awarded at Luminous in 2017, and at an event hosted by IWC in alternate years.

Audience attendance for the 2016 60th edition was a record-breaker and 18 % up on 2015, with the new temporary Embankment Garden Cinema contributing significantly to that growth.

The BFI is looking for external PR agency support to deliver effective media management and public relations for:

— Headline Gala and Special Presentation screenings at Odeon Leicester Square, including Opening and Closing Night (approx 12 Headlines Galas, 4 Special Presentations in total).

— Screen Talks (that relate to the headline galas only approx. 2-3).

— BFI’s LUMINOUS fundraising Gala.

The successful agency will work alongside the BFI PR, social media and marketing teams and the Festival team to manage and deliver effective PR and publicity across all media platforms.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 550 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract is for a period of one (1) year, with an option to extend for up to a maximum of four (4) further years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 13/03/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

February 2022.

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Expressions of Interest will be accepted via the BFI’s tendering portal at https://in-tendhost.co.uk/bfi/aspx/Tenders/Current only. Expressions of Interest or requests for further information via email, post or over the phone will not be accepted. All requests for further information must be made via the correspondence function within the tendering portal.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=239295729

GO Reference: GO-2017210-PRO-9564251.

VI.4)Procedures for review

VI.4.1)Review body

British Film Institute
21 Stephen Street
London
W1T 1LN
United Kingdom
Telephone: +44 2079578987
E-mail: stephen.adams@bfi.org.ukInternet address:http://www.bfi.org.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/02/2017

 

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