BFI Mailing and Fulfilment Contract

BFI Mailing and Fulfilment Contract

Sight and Sound was first published in 1932 and to this day maintains an international reputation as the leading magazine for those with a serious appreciation of film from all corners of the globe.

United Kingdom-London: Newspapers, journals, periodicals and magazines

2018/S 147-336557

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

British Film Institute
BFI, 21 Stephen Street
London
W1T 1LN
United Kingdom
Telephone: +44 2079574849
E-mail: stephen.adams@bfi.org.uk
NUTS code: UKI
Internet address(es):Main address: http://www.bfi.org.uk/

Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/bfi/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/bfi/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/bfi/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

BFI Sight and Sound Print Fulfilment 2018

Reference number: 2018/183

II.1.2)Main CPV code

22200000

II.1.3)Type of contract

Services

II.1.4)Short description:

Sight and Sound was first published in 1932 and to this day maintains an international reputation as the leading magazine for those with a serious appreciation of film from all corners of the globe. The magazine has, in the past, enjoyed an extremely high subscriber retention rate partly as a result of our status as a ‘Journal of Record’ whose duty it is to review and provide credits and production information for every film that gets a theatrical release in the UK. As such we are perceived by a proportion of our readers as a ‘reference’ title and are therefore collected avidly by the serious film-buff as well as operating a substantial number of academic/library subscriptions. For more information about the magazine, please visit: www.bfi.org.uk/sightandsound

II.1.5)Estimated total value

Value excluding VAT: 225 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

22200000
64111000

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

II.2.4)Description of the procurement:

Sight and Sound was first published in 1932 and to this day maintains an international reputation as the leading magazine for those with a serious appreciation of film from all corners of the globe. The magazine has, in the past, enjoyed an extremely high subscriber retention rate partly as a result of our status as a ‘Journal of Record’ whose duty it is to review and provide credits and production information for every film that gets a theatrical release in the UK. As such we are perceived by a proportion of our readers as a ‘reference’ title and are therefore collected avidly by the serious film-buff as well as operating a substantial number of academic/library subscriptions. For more information about the magazine, please visit: www.bfi.org.uk/sightandsound

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2018
This contract is subject to renewal: yes
Description of renewals:

An initial 1 year contract with the option to extend for a further 2 x 1 year periods. The contract value shown is based on the full 3 year period.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 29/10/2018

IV.2.7)Conditions for opening of tenders

Date: 29/08/2018
Local time: 12:15
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

July 2021

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

BFI
21 Stephen Street
London
W1T 1LN
United KingdomInternet address: http://www.bfi.org.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/07/2018

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