Bibliometrics Software Tender

Bibliometrics Software Tender

The University of Southampton is procuring a bibliometrics tool to enable benchmarking of its research performance and ensure its national and global research competitiveness is maintained.

United Kingdom-Southampton: Database and operating software package

2016/S 152-276144

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Southampton
University Road
Contact point(s): Procurement
For the attention of: Suzanne Carlisle
SO17 1BJ Southampton
United Kingdom
Telephone: +44 2380595688
E-mail: s.carlisle@soton.ac.uk
Fax: +44 2380598029

Internet address(es):

General address of the contracting authority: www.soton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Bibliometrics Tool.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKJ32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Southampton is procuring a bibliometrics tool to enable benchmarking of its research performance and ensure its national and global research competitiveness is maintained. To achieve this, the bibliometrics tool must draw data from a significant global publications citation index, of which the University currently subscribes to 2: Scopus by Elsevier and Web of Science by Thomson Reuters. Using citation data from these and/or other databases, the tool must be able to produce performance-based metrics including citation count, average citation per publication and h-index, and compare these metrics to those of individuals, groups, institutions and regions globally, as specified by the user.
In order to facilitate benchmarking of the University’s individual departments and research groups, the tool must be able to integrate with the University’s research information system, Pure by Elsevier, through which it can draw in data relating to publications, researchers and affiliated organisational unit(s). This can be achieved through the Pure API or importing by CSV. Additionally, the tool must allow the unique identification of authors on a publication using a global standard identifier, and the standardisation of global research/HE institutions to account for variation of the names of these institutions on publications.
The tool must also include the capability to analyse the diversity of the research at the University of Southampton and within its individual departments/groups. This must include diversity of disciplines, journal coverage and collaboration with other bodies such as institutions, corporations, countries and continents. Additionally, the tool must be able to analyse the title and abstract of a sample of publications in order to create a profile of the disciplines covered.
The tool must be available as a web-based application accessible through all major browsers, with its web interface accessible to WCAG-AA at minimum and BS8878:2010, or equivalent. The tool must be accessible by almost 6 000 users, comprising the University’s academic staff, professional services staff and postgraduate students, either through use of the University’s Shibboleth authentication system or its IP address range.
The contract will be evaluated using the following evaluation criteria:
Mandatory Grounds for Exclusion Pass/Fail;
Discretionary Grounds for Exclusion Discretionary Pass/Fail;
Insurances Pass/Fail;
Mandatory Requirements Pass/Fail;
Functional Requirements 30 %;
Non-functional requirements 25 %;
Live demonstration 25 %;
Commercial Response 20 %.

II.1.6)Common procurement vocabulary (CPV)

48600000, 48900000, 48100000, 72320000, 48000000, 72268000, 48612000, 48611000, 72212610, 48610000, 48190000, 48783000, 48311000, 72212600,48160000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University of Southampton is procuring a bibliometrics tool to enable benchmarking of its research performance and ensure its national and global research competitiveness is maintained. To achieve this, the bibliometrics tool must draw data from a significant global publications citation index, of which the University currently subscribes to 2: Scopus by Elsevier and Web of Science by Thomson Reuters. Using citation data from these and/or other databases, the tool must be able to produce performance-based metrics including citation count, average citation per publication and h-index, and compare these metrics to those of individuals, groups, institutions and regions globally, as specified by the user.
In order to facilitate benchmarking of the University’s individual departments and research groups, the tool must be able to integrate with the University’s research information system, Pure by Elsevier, through which it can draw in data relating to publications, researchers and affiliated organisational unit(s). This can be achieved through the Pure API or importing by CSV. Additionally, the tool must allow the unique identification of authors on a publication using a global standard identifier, and the standardisation of global research/HE institutions to account for variation of the names of these institutions on publications.
The tool must also include the capability to analyse the diversity of the research at the University of Southampton and within its individual departments/groups. This must include diversity of disciplines, journal coverage and collaboration with other bodies such as institutions, corporations, countries and continents. Additionally, the tool must be able to analyse the title and abstract of a sample of publications in order to create a profile of the disciplines covered.
The tool must be available as a web-based application accessible through all major browsers, with its web interface accessible to WCAG-AA at minimum and BS8878:2010, or equivalent. The tool must be accessible by almost 6 000 users, comprising the University’s academic staff, professional services staff and postgraduate students, either through use of the University’s Shibboleth authentication system or its IP address range.
This contract is NOT suitable for splitting into Lots. The risk of dividing the requirement into Lots would render execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.
The University proposes to enter into a Contract for 5 years with the successful tenderer, with options to extend for 2 years or 4 years beyond the initial contract period, subject to satisfactory performance.
The initial estimated contract value for this requirement is in the region of 200 000 GBP over a 5 year period.
The estimated value excluding VAT, provided below, is the overall potential value of the contract taking into account the option to extend up to an additional 4 years.
Estimated value excluding VAT: 360 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There will be an option built into the contract to allow an extension of an additional 2 years or 4 years beyond the initial contract period.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 12.10.2016. Completion 12.10.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds warranties and other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form will be required for bidding purposes but the University will require to contract with a legal entity.
In the case of organisations applying as a consortia or joint venture, full details for each member must be provided. It will be necessary for each member to sign an undertaking that they shall be jointly and severally liable, or to require a single provider to take primary liability for the performance of the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To support the financial assessment the University will obtain a financial appraisal report from Creditsafe. This report provides the University with an overall Risk Score which will be used to assess the applicants financial standing. The University reserves the right to exclude or request provision of further assurances such as a parent company/bank guarantee or performance bonds where Bidders financial scoring is classed as Satisfactory — Below Expectations (49-30) or Poor (29 or below).
Further details are provided in the ITT.
Minimum level(s) of standards possibly required: Organisations are advised that a requirement of this tender is to have in place, or commit to obtain prior the commencement of the contract, the following minimum insurance levels:
Employer’s (Compulsory) Liability — 5 000 000 GBP per occurrence.
Public Liability — 5 000 000 GBP per occurrence.
Professional Indemnity — 5 000 000 GBP per occurrence.
It is a legal requirement that all companies hold Employer’s (Compulsory) Liability Insurance of 5 000 000 GBP as a minimum. Please note that this requirement is not applicable to Sole Traders.
Tenderers will be excluded if they fail to confirm satisfactory insurance arrangements.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As defined in the ITT documentation.
Minimum level(s) of standards possibly required:
Full information is provided in the ITT documentation, however tenderers attention is drawn to the Mandatory requirements around the following areas outlined in File 7 of the ITT:
1. Publications citation index.
2. Integration with Current Research Information System (Pure).
3. Keyword- and journal-based research profiling.
4. Author- and organisational unit-based research profiling.
5. Research profiling of institutions and standard/custom groups of institutions.
6. Citation analysis.
7. Normalisation.
8. Benchmarking.
9. Diversity analysis.
10. Collaboration analysis.
11. Content analysis.
12. Author identification.
13. Institution identification.
14. Web-based application.
15. Accessibility.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

16/PROF/58

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.9.2016 – 11:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.9.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal.

Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation.
Once you have logged in as a supplier: click on ‘Tenders’; locate the relevant project; and click ‘View Details’. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking ‘Express Interest’.
Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Invitation to Tender documents via the In-Tend portal.
Further instructions for the submission of Invitation to Tender responses are below.
To submit your return, please follow the instructions below:
1. Log In.
2. Click ‘Tenders’.
3. Locate the relevant project.
4. View Details.
5. Click on the tab relating to the relevant project stage (e.g. ‘Invitation to Tender’).
6. Click on the ‘Attach Documents’ button and upload your return.
7. Check All your response documents are uploaded and displayed in the ‘My Tender Return’ panel. The system will only permit your organisation to make 1 return.
8. Click the red ‘Submit Return’ button.
Please note that, to preserve the integrity of the tendering procedure, All Queries must made be via the correspondence function within the In-Tend portal.
In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.8.2016

 

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