Big Lottery Fund – Building Better Opportunities Evaluation

Big Lottery Fund – Building Better Opportunities Evaluation

The Big Lottery Fund is seeking to appoint a service provider to undertake an independent evaluation of parts of its Building Better Opportunities (BBO) programme in England.

United Kingdom-London: Other community, social and personal services

2015/S 191-345945

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Big Lottery Fund
1 Plough Place
Contact point(s): Procurement team
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 2072113779
E-mail: procurement@biglotteryfund.org.uk

Internet address(es):

General address of the contracting authority: http://www.biglotteryfund.org.uk/

Electronic submission of tenders and requests to participate: https://www.biglotteryfund.org.uk/about-big/tender-opportunities

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: grant awarding body

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Building Better Opportunities Evaluation; Ref: BIG001-0604.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: England.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Big Lottery Fund is seeking to appoint a service provider to undertake an independent evaluation of parts of its Building Better Opportunities (BBO) programme in England. An important element of this evaluation is the sharing of learning with BBO grant holders throughout the period of the contract. The successful service provider will require to work with the Fund and grant holders (BBO projects) to provide an evaluation and learning package that will achieve the following:
— identify what is working well and why (both in terms of engaging and supporting certain target groups of participants and in delivering in line with ESF rules). Part of this may involve considering what is not working well and why, in order to set out a robust and clear set of recommendations for future work; and
— share these findings with all BBO grant holders, so they can use this learning to improve their own project delivery.
The Fund expects the evaluation service provider to deliver services across four key elements of the Contract which are interlinked:
1) Scoping/Design Exercise.
2) Access.
3) Impact.
4) Programme of learning activities.
The Contract will be for a term of four years (Initial term) subject to early termination provisions as set out in the Contract terms and conditions, and the contract is capped at 600 000 GBP including VAT and all expenses over 4 years to provide services to a maximum number of 140 BBO grant holders. The Fund shall have the option to extend the Contract for up to a further 2 years (Extension period) and/ or request additional related to the Contract services. The estimated value of such 2 year extension and/ or additional related to the Contract services will be based on the charges and rates submitted by the successful bidder in its Tender response and shall not exceed 300 000 GBP including VAT and expenses.

Further details of the Fund’s requirements are set out in the ITT available on the Fund’s procurement page — https://www.biglotteryfund.org.uk/about-big/tender-opportunities and the Contracts Finder.

II.1.6)Common procurement vocabulary (CPV)

98000000, 73200000, 79315000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract is for a term of 4 years (Initial term) subject to early termination provisions as set out in the Contract terms and conditions, and the contract is capped at 600 000 GBP including VAT and all expenses over four years to provide services to a maximum number of 140 BBO grant holders. The Fund shall have the option to extend the Contract for up to a further 2 years (Extension period) and/ or request additional related to the Contract services. The estimated value of such 2 year extension and/ or additional related to the Contract services will be based on the charges and rates submitted by the successful bidder in its Tender response and shall not exceed 300 000 GBP including VAT and expenses.
Estimated value excluding VAT:
Range: between 500 000 and 750 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: As stated in the ITT available on our procurement page — https://www.biglotteryfund.org.uk/about-big/tender-opportunities and Contracts Finder.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders must confirm that the circumstances set out in Regulation 57(1) or 57(8) of the Public Contracts
Regulations 2015 do not apply. Bidders that do not confirm this will be excluded from the competition.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 1) Financial pass/fail test:
Bidders must submit a copy of the last 2 years annual accounts. We will review these to ensure you have adequate financial standing to perform the services without putting the Fund at risk. Where we have concerns we may request further information/comfort from you. Where our concerns are not addressed you will be excluded from further participation in the competition.
In order for us to carry out this assessment please provide copies of last two year’s audited accounts and annual reports to include:
— Balance Sheet,
— Profit & Loss Account and Cost of Sales,
— Full notes to the accounts,
— Director’s report/auditor’s report.
If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit the following documents instead:
— Balance Sheet,
— Profit and Loss Statement.
2) Affordability cap:
The Bidder’s Total Costs over four years to provide services to a maximum number of 140 BBO grant holders shall not exceed 600 000 GBP (including VAT and expenses). Bidders whose costs exceed this amount will be excluded from further consideration in the tender process.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
1) Bidders must provide evidence of a minimum of 3 years relevant experience successfully delivering similar evaluation and sharing learning projects (similar in scale, value and complexity).
2) Bidders must have a quality management system appropriate to the scale of their organisation in place.
3) Bidder must submit a complete tender that accords with every instruction and requirement set out in this ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BIG001-0604

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 161-295006 of 21.8.2015

Other previous publications

Notice number in the OJEU: 2015/S 175-318150 of 10.9.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

ITT with all details is available on the Fund’s procurement page — https://www.biglotteryfund.org.uk/about-big/tender-opportunities and on Contracts Finder. Please follow the instructions set out in the ITT and submit your tender response as described in the ITT before the tender deadline.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court, The Royal Courts of Justice
WC4A 2LL London
UNITED KINGDOM
Telephone: +44 207946000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of 10 calendar days at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. Further information is set out in the Public Contracts Regulations 2015 (SI 2015 No 102).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.9.2015

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