Bilborough Sixth Form College Tender for Catering Services

Bilborough Sixth Form College Tender for Catering Services

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities 1 904 students.

United Kingdom-Nottingham: Catering services for other enterprises or other institutions

2016/S 142-256689

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bilborough Sixth Form College
College Way
Nottingham
NG8 4DQ
United Kingdom
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKF14

Internet address(es):Main address: http://www.bilborough.ac.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.litmuspartnership.co.uk/project/bilborough_sixth_form_college_catering_services
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Bilborough Sixth Form College — Tender for Catering Services.

II.1.2)Main CPV code

55523000

II.1.3)Type of contract

Services

II.1.4)Short description:

The successful tenderer will be required to provide catering services at Bilborough Sixth Form College.

Bilborough Sixth Form College caters for students aged 16 to 19 years old, wanting to study AS, A-levels and BTEC in an academic, supportive and sociable environment. The College is also an environment fully equipped for learning having, in 2005, taken residence in the purpose-built building, complete with specialist teaching facilities and the latest technologies.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities 1 904 students on roll and 193 teaching and support staff, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of Student tastes and dietary requirements. The College would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

II.1.5)Estimated total value

Value excluding VAT: 830 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF14
Main site or place of performance:

Bilborough Sixth Form College, Nottingham, United Kingdom.

II.2.4)Description of the procurement:

The contract being tendered is for 3 years in duration from 1.1.2017 until 31.12.2019 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the College a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Bilborough Sixth Form College for the duration of this contract.

The College year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that College will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all catering services within the College, which currently includes breakfast, morning break and lunch service, all hospitality and free issue requirements. Free Student meals and hospitality will be charged based on consumption and at net food cost.

The value of the current contract, for 10 months from August 2015-May 2016, is circa:

Cash Sales: 216 000 GBP;

Free Student Meal / Client Issue Sales: 15 000 GBP.

Whilst the College prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

Bilborough Sixth Form College expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The College expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Keeping Children Safe in Education.

The College believes that success should be celebrated and that pupils should enjoy their time at College; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the College are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor.

As a College who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor’s tender submission would be welcomed. The College would wish for the Contractor to look at making this investment within the existing dining area, with attention being given to the counter layout and furnishings and the implementation of a procedure that would assist in producing a reduction of current queuing times.

The College’s objectives:

— To further increase the standards of fresh food provision;

— To further increase the standard of service for all customers;

— To receive a consistently high quality catering provision;

— To generate an improved dining environment for all students;

— To receive proactive management support for the catering team, in order to achieve a full complement of motivated staff;

— To hold regular review meetings with the successful contractor;

— To achieve overall value for money.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 830 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2017
End: 31/12/2019
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/08/2016

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 16/09/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the pre-qualification process should be expressed via email only to: pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at:http://www.litmuspartnership.co.uk/project/bilborough_sixth_form_college_catering_services

The closing date for receipt of the Pre-Qualification Questionnaire is 19.8.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to: pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to: pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

Bilborough Sixth Form College
Nottingham
United Kingdom

VI.4.2)Body responsible for mediation procedures

Bilborough Sixth Form College
Nottingham
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Bilborough Sixth Form College
Nottingham
United Kingdom

VI.5)Date of dispatch of this notice:

23/07/2016

 

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