Birmingham City Council Transport Services Framework

Birmingham City Council Transport Services Framework

Provision of private hire and hackney carriage taxi services for use by Council Officers and to transport vulnerable people on behalf of the Council; Mini Buses.

United Kingdom-Birmingham: Road transport services

2016/S 084-148833

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Birmingham City Council, Corporate Procurement Services
PO Box 10680
For the attention of: Richard Osborne
B4 7WB Birmingham
UNITED KINGDOM
Telephone: +44 1214648000
E-mail: etendering@birmingham.gov.uk
Fax: +44 1213037322

Internet address(es):

General address of the contracting authority: www.finditinbirmingham.com

Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please refer to Section IV.3) Additional Information

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

P0285 — The Provision of Transport Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

The framework agreement is for the following transport services:
— Provision of private hire and hackney carriage taxi services for use by Council Officers and to transport vulnerable people on behalf of the Council;
— Mini Buses (Private Hire and Public Service Vehicles (PSV’s) including wheelchair accessible vehicles and 28/max. 35 seated low floor wheelchair accessible buses (to convey children to and from school and adults to and from day centres)) — Without the supplier providing Pupil Guides;
— Mini Buses (Private Hire and Public Service Vehicles (PSV’s) including wheelchair accessible vehicles and 28/max. 35 seated low floor wheelchair accessible buses (to convey children to and from school and adults to and from day centres)) — With the supplier providing Pupil Guides;
— Mini Bus and Coach Hire with Driver.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority points out that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to submit tenders or in assessing the most economically advantageous tender.

BCC will be using its e-tendering system (In-Tend) for the administration of this procurement process. Providers must register with the system to be able to express their interest. The web address is: https://in-tendhost.co.uk/birminghamcc

Registration and use of In-Tend is free. All correspondence for this procurement process must be via the In-Tend correspondence function. If you are unable to register with In-Tend please either email us at cps@birmingham.gov.uk or call 0121 464 8000. If you are interested in tendering please click on the following link to access Birmingham City Councils Tender Portal: https://in-tendhost.co.uk/birminghamcc/ and submit your details to register as a bidder. We will send you a log in and password to enable you to download the tender documentation. Requests to participate must be by way of completion and return of the tender documentation no later than 12:00 (GMT) on Tuesday, 31.5.2016 using the Supplier Portal.

II.1.6)Common procurement vocabulary (CPV)

60100000, 60140000, 60130000, 60120000, 60170000, 60172000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 12 000 000 and 13 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for up to an additional 1 year subject to satisfactory performance and providing there is still a requirement.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — Provision of private hire and hackney carriage taxi services for use by Council Officers and to transport vulnerable people on behalf of the Council

1)Short description

Provision of private hire and hackney carriage taxi services for use by Council Officers and to transport vulnerable people on behalf of the Council.

2)Common procurement vocabulary (CPV)

60100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — Mini Buses (Private Hire and Public Service Vehicles (PSV’s) including wheelchair accessible vehicles and 28/max. 35 seated low floor wheelchair accessible buses (to convey children to and from school and adults to and from day centres)) — Without the supplier providing Pupil Guides

1)Short description

Mini Buses (Private Hire and Public Service Vehicles (PSV’s) including wheelchair accessible vehicles and 28/max. 35 seated low floor wheelchair accessible buses (to convey children to and from school and adults to and from day centres)) — Without the supplier providing Pupil Guides.

2)Common procurement vocabulary (CPV)

60100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Lot 3 — Mini Buses (Private Hire and Public Service Vehicles (PSV’s) including wheelchair accessible vehicles and 28/max. 35 seated low floor wheelchair accessible buses (to convey children to and from school and adults to and from day centres)) — the supplier providing Pupil Guides

1)Short description

Mini Buses (Private Hire and Public Service Vehicles (PSV’s) including wheelchair accessible vehicles and 28/max. 35 seated low floor wheelchair accessible buses (to convey children to and from school and adults to and from day centres)) — the supplier providing Pupil Guides.

2)Common procurement vocabulary (CPV)

60100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Lot 4 — Mini Bus and Coach Hire with Driver

1)Short description

Mini Bus and Coach Hire with Driver.

2)Common procurement vocabulary (CPV)

60100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability:
No special legal form is required but in the case of group bidders the authority requires that a prime service provider assumes primary liability for the group and that each organisation in the group accepts joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: When executing the contract in the UK the successful tenderer will be required to comply with the recommendations of the code of practice for the elimination of Racial Discrimination and the promotion of Equality of Opportunity in Employment published by the Commission for Racial Equality. The successful tenderer will be required to participate actively in the service related economic, social and environmental regeneration of the locality of and surrounding the place of delivery for the procurement. Accordingly, tender evaluation and contract performance conditions may relate in particular to social, economic and environmental considerations.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This will be in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: This will be in the tender documentation.
Minimum level(s) of standards possibly required: This will be in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
This will be in the tender documentation.
Minimum level(s) of standards possibly required:
This will be in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P0285

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

A) The contracting authority is seeking to establish the (contract /framework agreement) as available also for use by or on behalf of UK public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes). These will include:
— Local Authorities i.e. a local authority as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006;

— Registered Providers (a list can be found at: www.housingnet.co.uk);

— NHS Bodies i.e. Acute Trusts, Ambulance Trusts, Primary Care trusts, Care trusts, NHS Hospital trusts, Strategic Health Authorities, Mental Health Trusts, Special Health authorities (a list of such authorities and trusts can be found at:http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx);

— Police and Emergency Services authorities i.e. fire authorities, fire and rescue authorities (a list if fire authorities can be found at:www.fireservice.co.uk/information/ukfrs), police authorities and the Metropolitan Police Authority as defined by Regulations 3 (1)(j) to (p) of the Regulations;

— Educational establishments i.e. schools maintained by local authorities, Academies, City Technology Colleges, further education establishments and Universities;

— Central Government Departments and their Agencies (a list of Executive Agencies can be found at: www.cabinetoffice.gov.uk/resource-library/government-ministers-and-responsibilities);

— Non-Departmental Public Bodies (a list of NDPB’s can be found at Annex A to the Public Bodies Directory 2009 published by the Cabinet Office which can be found at: www.civilservice.gov.uk/about/resources/ndpb);

— Registered charities (a list can be found at: www.charity-commission.gov.uk).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.4.2016

 

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