Blackpool Council Commercial Gas Servicing and Maintenance

Blackpool Council Commercial Gas Servicing and Maintenance

Blackpool Council wishes to invite to tender suitably experienced and equipped organisations interested in providing a Gas Servicing and Maintenance service in Blackpool.

United Kingdom-Blackpool: Repair and maintenance services

2016/S 090-161750

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Blackpool Council
PO Box 4
For the attention of: Mrs Helen Thompson
FY1 1NA Blackpool
UNITED KINGDOM
Telephone: +44 1253478760
E-mail: helen.thompson@blackpool.gov.uk

Internet address(es):

General address of the contracting authority: http://www.blackpool.gov.uk/

Further information can be obtained from: Blackpool Council
PO Box 4
For the attention of: Mrs Helen Thompson
FY1 1NA Blackpool
UNITED KINGDOM
Telephone: +44 1253478760
E-mail: helen.thompson@blackpool.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Blackpool Council
PO Box 4
For the attention of: Mrs Helen Thompson
FY1 1NA Blackpool
UNITED KINGDOM
Telephone: +44 1253478760
E-mail: helen.thompson@blackpool.gov.uk

Tenders or requests to participate must be sent to: Blackpool Council
PO Box 4
For the attention of: Mrs Helen Thompson
FY1 1NA Blackpool
UNITED KINGDOM
Telephone: +44 1253478760
E-mail: helen.thompson@blackpool.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Commercial Gas Servicing and Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 2
Justification for a framework agreement, the duration of which exceeds four years: This framework is for 4 years. 2 years initially with the option to further extend for up to 1 year plus 1 year.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Blackpool Council wishes to invite to tender suitably experienced and equipped organisations interested in providing a Gas Servicing and Maintenance service in Blackpool.
Non housing includes all the Council’s Corporate properties and the majority of schools. This Contract will cover all properties that have a gas supply, with the majority being multiple appliance commercial installations.
The Works comprise of an Annual Gas Servicing Programme carried out over a 6 month period and Day-to-Day Responsive Repairs predominantly of unplanned Works, mainly minor jobs, which will be notified to the successful Bidder on a daily basis. There will also be Emergency Works, including the provision of a 24 hour emergency service.
The Client is now under a duty to ensure that it achieves ‘Best Value’. This means providing a service to our customer, which is of the highest standard, is value for money and is continuously improved during the life of the Contract.
This contract will initially be for 2 years with the ability to extend for up to a further 1 year plus 1 year (subject to budget availability and satisfactory review).

II.1.6)Common procurement vocabulary (CPV)

50000000, 50531200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If applying on behalf of a consortium all names must be submitted. Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and severally liability in respect of the obligations and liabilities of the contract. It will be for the members of the consortium to sort out their respective duties and liabilities amongst each other and noted before contract commencement. All associated documentation will be made to the nominated lead organisation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Legal position — means of proof required:
(1) An extract from the ‘judicial record’ or equivalent issued by the legal or administrative authority of the country of origin, by a declaration on oath or by a solemn declaration made before a competent judicial or administrative authority, a notary or a competent professional or trade body, demonstrating that the bidder:
a) Is not bankrupt or being wound up, its affairs are not being administered by the court, it has not entered into an arrangement with creditors, it has not suspended business activities or is not in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is not the subject of proceedings for a declaration of bankruptcy, or for an order for compulsory winding up or administration by the court or for an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has not been convicted of an offence concerning his professional conduct by a judgment which has the force of res judicata (i.e. a matter which has already been conclusively decided by a court).
(2) A certificate issued by the competent authority in the Member State concerned, or a declaration on oath or by a solemn declaration made before a competent authority, a notary or a competent professional or trade body, to the effect that the bidder has fulfilled its obligations relating to the payment of taxes and social security contributions in accordance with the legal provisions of the country in which the bidder is established.
(3) A certificate, declaration under oath, or solemn declaration providing proof that the bidder is enrolled on the professional or trade registers of his country of establishment, or where no such register exists a declaration under oath or solemn declaration that he exercises the particular profession or trade.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Highest scoring in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN127459
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.6.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.6.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 2 and 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender will be run electronically via the North West’s Supplier Portal — ‘The Chest’. In order to express your interest in this Tender and to download / upload all documentation relating to this tender you must register (free of charge) on The Chest. https://www.the-chest.org.uk/ You may then search for this opportunity and register your interest on The Chest.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court Justice of England and Wales
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contract Regulations 2015 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.5.2016

 

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