Boiler replacement Tender

Boiler replacement Tender

a) Gas Central Heating Installation; b) Gas Boiler replacement; c) Gas Boiler Replacement and System Upgrade.

United Kingdom-Ipswich: Central-heating installation work

2015/S 223-405589

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ipswich Borough Council
Russell Road
Contact point(s): Ipswich Borough Council
For the attention of: Hayward Frost
IP1 2DE Ipswich
UNITED KINGDOM
Telephone: +44 1473433749
E-mail: hayward.frost@ipswich.gov.uk

Internet address(es):

General address of the contracting authority: www.ipswich.gov.uk

Address of the buyer profile: https://www.suffolksourcing.co.uk

Electronic access to information: https://www.suffolksourcing.co.uk

Electronic submission of tenders and requests to participate: https://www.suffolksourcing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Central heating installation, Boiler replacement Tender.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: Ipswich.

NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Ipswich Borough Council is the largest landlord in Suffolk providing management and maintenance to approximately 8 550 rented homes located throughout the town. Our properties include a mix of bungalows, flats, houses and sheltered housing schemes, summarised as follows: As at November 2015 Flats 3 137 Houses 4 333 Bungalows 525 Sheltered 555 Total 8 550 Ipswich Borough Council is committed to providing a quality service with an active involvement from our tenants in the development, delivery and review of the services. In addition, Ipswich Borough Council is highly committed to staff training and development. This commitment is demonstrated through a comprehensive induction process, ongoing staff training and development programmes to Investors in People Award standard. It is the intention of Ipswich Borough Council to enter into a partnership with a proven Contractor to deliver a comprehensive customer focused best value gas central heating and boiler replacement programme. As part of delivery of the Programme, Ipswich Borough Council will also aim to actively involve tenants in the development, delivery and review of services provided. This contract is intended to provide our tenants with a quality improvement service offering both peace of mind and best value. It is the intention of Ipswich Borough Council to enter into a partnership with a proven Contractor to deliver a comprehensive customer focused best value gas central heating and boiler replacement programme. As part of delivery of the Programme, Ipswich Borough Council will also aim to actively involve tenants in the development, delivery and review of services provided. This contract is intended to provide our tenants with a quality improvement service offering both peace of mind and best value.
Nature Description and Quantity of Work:
a) Gas Central Heating Installation;
b) Gas Boiler replacement;
c) Gas Boiler Replacement and System Upgrade.
The contact period shall be for 4 years starting on 1.5.2016. The contract period is subject to adequate funding being available to the Council to support the full term. The Contract year shall be deemed to be each calendar year starting from 1.5.2016 and each year commencing on the anniversary of the contract start. There is a option of a further 1 year plus 1 year extension to the contract. It is stressed that the total volume of work which the Council will be able to commission during the Contract period cannot be determined in advance.
The following should be used for guidance only:
Year 1 approximately 500 installs;
Year 2 approximately 500 installs;
Year 3 approximately 500 installs;
Year 4 approximately 500 installs.

II.1.6)Common procurement vocabulary (CPV)

45331100, 50531200, 45259300, 50531100, 50720000, 50710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Supplier is to provide Services as per specification in the tender documents.

II.2.2)Information about options

Options: yes
Description of these options: 4 years with option to extend by up to 2 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The authority may require a parent guarantee if the contact contact is awarded to a subsidiary company. A performance bond maybe required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic operators who express an interest in the contract will required to complete a pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the pre-qualification Questionnaire.
Minimum level(s) of standards possibly required: Please see the pre-qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the pre-qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please see the pre-qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IBC00438.
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.12.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.12.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Tender (including tender percentages/related price) must remain valid for a minimum period of up to and including the intended start date of the Contract.
The time limit stated in IV.3.4) is for returning the Pre-Qualification Questionnaire. Requests to participate may only be made by obtaining and completing the Pre-Qualification and returning it to the contracting authority at the address stated in I.1.1).
The address and time limit for the return of tenders will be stated in the tender documents, which will be sent to those candidates who are selected to participate.
All dates and time periods specified in this notice are provisional and the contracting authority reserves the right to change them.
The authority reserves the right not to award the contract. It reserves the right not to proceed with all or any part of the project detailed at II.1) above in no circumstances will it be responsible for any costs incurred by economic operators as a result of the publication of this notice or otherwise in connection with their tenders.

Full details of this tender can be found on the Suffolk Sourcing System — www.suffolksourcing.co.uk Before viewing this tender, please refer to the Suffolk SourcingSystem ‘user guides’ which can be assessed via the Suffolk Sourcing Homepage. Suffolk Sourcing is an e-tendering system jointly operated by Suffolk County, District and Borough Councils.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will allow a standstill period of at least 10 days at the point information on the award of the contract is communicated to tenderers. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for an economic operator who has suffered or risks suffering loss or damage by a breach of the regulations to take proceedings in the High Court. Proceedings must normally be started within 30 days of the date when the economic operator first knew or ought to have known that grounds for starting proceedings had arisen.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.11.2015

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