Bolton Council Winter Festival Events Service Framework

Bolton Council Winter Festival Events Service Framework

The Borough Council of Bolton is prepared to receive tenders for Winter Festival Events Service which will be subject to the information, specification and tender package enclosed.

United Kingdom-Bolton: Event services

2017/S 099-196382

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bolton Council
3rd Floor Bolton Town Hall, Victoria Square
Bolton
BL1 1 RU
United Kingdom
Contact person: Mr Irfan Oomer
E-mail: irfan.oomer@bolton.gov.uk
NUTS code: UKD3
Internet address(es):Main address: http://www.bolton.gov.uk/

Address of the buyer profile: http://www.bolton.gov.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.the-chest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.the-chest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

TC044 Winter Festival Events Service Framework.

Reference number: DN275538

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Borough Council of Bolton (‘the Authority’) is prepared to receive tenders for Winter Festival Events Service which will be subject to the information, specification and tender package enclosed.

The Authority is inviting companies to submit proposals for the design and delivery of core elements within its Winter Festival. These components have been split into the following lots:

Lot 1 — Ice Rink

Lot 2 — Giant Snow Slide

Lot 3 — Christmas Grotto

Lot 4 — Christmas Market

Lot 5 — Activity Staff.

II.1.5)Estimated total value

Value excluding VAT: 852 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Ice Rink

Lot No: 1

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD32
Main site or place of performance:

Metropolitan Borough of Bolton.

II.2.4)Description of the procurement:

The Authority invites companies to deliver a ‘Covered Ice Rink and Skate Exchange’ in the best configuration for the footprint that is highlighted on the proposed site plan, enclosed within the tender documents. The plan shows an indicative site layout to illustrate the type and range of facilities the Authority wishes to provide. Actual layout and configuration is flexible within the confines of the site location and dimensions quoted within the specification.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: CSR / Weighting: 10
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Giant Snow Slide

Lot No: 2

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD32
Main site or place of performance:

Metropolitan Borough of Bolton.

II.2.4)Description of the procurement:

The Authority invites companies to deliver a ‘Giant Snow Slide’ (the ‘Snow-Slide’) in the best configuration for the footprint that is highlighted on the proposed site plan enclosed within the tender documents. The plan shows an indicative site layout to illustrate the type and range of facilities the Authority wishes to provide. Actual layout and configuration is flexible within the confines of the site location and dimensions quoted within the specification.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: CSR / Weighting: 10
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Christmas Grotto

Lot No: 3

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD32
Main site or place of performance:

Metropolitan Borough of Bolton.

II.2.4)Description of the procurement:

The Authority invites companies to deliver a ‘Christmas Grotto’ in the best configuration for the footprint that is highlighted on the proposed site plan enclosed within the tender documents. The plan shows an indicative site layout to illustrate the type and range of facilities the Authority wishes to provide. Actual layout and configuration is flexible within the confines of the site location and dimensions quoted within the specification.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: CSR / Weighting: 10
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Christmas Market

Lot No: 4

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD32
Main site or place of performance:

Metropolitan Borough of Bolton.

II.2.4)Description of the procurement:

The Authority invites companies to deliver a ‘Christmas Market’ concession comprising festive stalls and bar in the best configuration for the footprint that is highlighted on the proposed site plan enclosed within the tender documents. The plan shows an indicative site layout to illustrate the type and range of facilities the Authority wishes to provide. Actual layout and configuration is flexible within the confines of the site location and dimensions quoted within the specification. The Authority requires companies wishing to deliver the Christmas Market will offer a concession payment to the Authority.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: CSR / Weighting: 10
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Activity Staff

Lot No: 5

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD32
Main site or place of performance:

Metropolitan Borough of Bolton.

II.2.4)Description of the procurement:

The Authority invites companies to provide appropriate staff for the delivery and operation of the Winter Festival. Staff will be required for the operation of three attractions, namely the Ice Rink, Snow- Slide and Christmas Grotto.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: CSR / Weighting: 10
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years: N/A.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/06/2017
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 24 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/06/2017
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Borough Council of Bolton
Victoria Square
Bolton
BL1 1RU
United Kingdom

VI.4.2)Body responsible for mediation procedures

The Borough Council of Bolton
Victoria Square
Bolton
BL1 1RU
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority reserves the right not to award any Framework Agreement as a result of the procurement process initiated by this notice and will not be liable for any costs incurred by candidates. Interested parties must log on The Chest by way of expression of interest. The Authority is using the e-business portal known as The Chest. Applicants will need to register their details at the following link: https://www.the-chest.org.uk. Once registered, Applicants will be emailed a username and password which will allow applicants to gain access to the ITT. Applicants will need to electronically submit the completed questionnaire and accompanying documentation via the on-line portal by 16:00 pm on Thursday 22.6.2017. The contract period will be for 24 months with the option to extend for a further two twelve month extensions.

This is a contract notice. The standstill period of ten calendar days will be observed by the Authority and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

The Borough Council of Bolton
Victoria Square
Bolton
BL1 1RU
United Kingdom

VI.5)Date of dispatch of this notice:

22/05/2017

 

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