Book Publication and Fulfilment Services for UKHO

Book Publication and Fulfilment Services for UKHO

The Authority currently uses lithographic machines to produce circa 1 000 000 publications each year, with an average weekly despatch of 21 500 volumes.

United Kingdom-Taunton: Printed matter and related products

2015/S 215-392680

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mrs Lorna McCarty
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823723354
E-mail: lorna.mccarty@ukho.gov.uk

Internet address(es):

General address of the contracting authority: http://www.ukho.gov.uk/

Further information can be obtained from: UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mrs Lorna McCarty
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823723354
E-mail: lorna.mccarty@ukho.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mrs Lorna McCarty
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823723354
E-mail: lorna.mccarty@ukho.gov.uk

Tenders or requests to participate must be sent to: UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mrs Lorna McCarty
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823723354
E-mail: lorna.mccarty@ukho.gov.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence
Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UKHO: Provision of Book Publication and Fulfilment Services (Re-tender).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis

NUTS code UKK23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority currently uses lithographic machines to produce circa 1 000 000 publications each year, with an average weekly despatch of 21 500 volumes. The UKHO’s route to market is via a number of Distributors, whom are the Authority’s customer interface. The Distributors are responsible for the collection of packaged goods and transit. We currently offer a courier service which approximately 50 % of our Distributors use (further information on Distributors and sales can be found in the annexes to this document). The Authority does not intend to continue with the courier service as part of this Contract however the Contractor is free to offer a freight service to Distributors. Please note that any freight service offering will not be evaluated as part of your tender response and would be a direct arrangement between the Contractor and Distributor.
This opportunity is for a third party to supply a full book publication and fulfilment service using print-ready files provided by the Authority via Azure Cloud or secure FTP site. The Contract is for the delivery of the Requirements stated below. The Authority is looking to develop a partnership relationship to demonstrate its commitment to the industry and portray the importance of this service to its customers.
The Contractor will have access to information that is confidential to the Authority and its Distributors. Accordingly, interested parties are advised that Distributors of the Authority’s nautical publications and any economic operators affiliated to such Distributors will be excluded from this award procedure, whether as sole tenderers or as members of consortia. The Authority reserves the right to determine, in its sole discretion, whether an economic operator falls into this excluded category of economic operators. The Authority defines ‘affiliate’ as: ‘Affiliate’ means any holding company or subsidiary of a distributor or any subsidiary of such a holding company. ‘Holding company’ and ‘subsidiary’ have the meanings given to them by section 736 of the Companies Act 1985 (as originally enacted) or, to the extent that it applies, section 1159 of the Companies Act 2006 (as originally enacted). For example a company that is part of the same group of companies as a Distributor or Value Added Reseller (VAR) is an Affiliate of that Distributor or VAR.
The Open Procedure with accelerated timescales is required to be used to enable the Authority to fulfil its related staff commitments that must be completed in this financial year.

II.1.6)Common procurement vocabulary (CPV)

22000000, 22121000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority currently uses lithographic machines to produce circa 1 000 000 publications each year, with an average weekly despatch of 21 500 volumes. The UKHO’s route to market is via a number of Distributors, whom are the Authority’s customer interface. The Distributors are responsible for the collection of packaged goods and transit. We currently offer a courier service which approximately 50 % of our Distributors use (further information on Distributors and sales can be found in the annexes to this document). The Authority does not intend to continue with the courier service as part of this Contract however the Contractor is free to offer a freight service to Distributors. Please note that any freight service offering will not be evaluated as part of your tender response and would be a direct arrangement between the Contractor and Distributor.
This opportunity is for a third party to supply a full book publication and fulfilment service using print-ready files provided by the Authority via Azure Cloud or secure FTP site. The Contract is for the delivery of the Requirements stated below. The Authority is looking to develop a partnership relationship to demonstrate its commitment to the industry and portray the importance of this service to its customers.
The Contractor will have access to information that is confidential to the Authority and its Distributors. Accordingly, interested parties are advised that Distributors of the Authority’s nautical publications and any economic operators affiliated to such Distributors will be excluded from this award procedure, whether as sole tenderers or as members of consortia. The Authority reserves the right to determine, in its sole discretion, whether an economic operator falls into this excluded category of economic operators. The Authority defines ‘affiliate’ as: ‘Affiliate’ means any holding company or subsidiary of a distributor or any subsidiary of such a holding company. ‘Holding company’ and ‘subsidiary’ have the meanings given to them by section 736 of the Companies Act 1985 (as originally enacted) or, to the extent that it applies, section 1159 of the Companies Act 2006 (as originally enacted). For example a company that is part of the same group of companies as a Distributor or Value Added Reseller (VAR) is an Affiliate of that Distributor or VAR.
Estimated value excluding VAT:
Range: between 25 000 000 and 32 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Options are for extensions in Contract period only. Two options. Each of up to 2 years in length. 4 years in total.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the ITT.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the ITT.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT.
Minimum level(s) of standards possibly required: As detailed in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the ITT.
Minimum level(s) of standards possibly required:
As detailed in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A3VC-H3O555
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.11.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.11.2015 – 11:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Open Procedure with accelerated timescales is required to be used to enable the Authority to fulfil its related staff commitments that must be completed in this financial year. To be able to access and receive the Invitation to Tender (ITT) documentation, all interested suppliers shall need to register on the UK Hydrographic Office e Procurement portal, called ProContract, unless already registered. For those interested suppliers not yet registered, please go to the following link and complete the relevant company details. Registration is free and once on the system your company will be able to receive details of any other future requirements which you may be able to supply. The link is as follows:https://ukhocontracts.ukho.gov.uk/procontract/ukho/supplier.nsf/frm_home?openForm Once registered, you can access the ITT documents in the following way;

— Logon as a supplier
— Go to My Opportunities link
— located on the right hand side of the screen
— When in My Opportunities ensure that organisation drop down selection is set to UKHO
— This will then show you the opportunities for UKHO only
— Suppliers need to access the opportunity referenced
— See the initial My Opportunities page for this requirement
— This should then load up the Contract page for Suppliers. Click the View button.
— Half way down next page, see Attachments section. Click on the ITT linked document Any problems registering on ProContract and/or accessing the ITT documents please contact Lorna McCarty on +44 1823723354.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

UK Hydrographic Office
Admiralty Way
TA1 2DN Taunton
UNITED KINGDOM
E-mail: lorna.mccarty@ukho.gov.uk
Telephone: +44 1823723354

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.11.2015

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