Brighton and Sussex University Hospitals NHS Trust Soft Facilities Management Services

Brighton and Sussex University Hospitals NHS Trust Soft Facilities Management Services

Brighton and Sussex University Hospitals NHS Trust

UK-Brighton: facilities management services

2012/S 12-019258

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brighton and Sussex University Hospitals NHS Trust
Royal Sussex County Hospital, Eastern Road, Brighton and Hove
Contact point(s): Ed Baldwin or Jenny Green
BN2 5BE Brighton
UNITED KINGDOM
Telephone: +44 7557288694
E-mail: [email protected]

Internet address(es):

General address of the contracting authority: http://www.bsuh.nhs.uk/home

Further information can be obtained from: NHS Commercial Solutions
Contact point(s): Jenny Green
Telephone: +44 7557288694
E-mail: [email protected]
Internet address: https://commercialsolutions.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Commercial Solutions
Contact point(s): Jenny Green
Telephone: +44 7557288694
E-mail: [email protected]
Internet address: https://commercialsolutions.bravosolution.co.uk

Tenders or requests to participate must be sent to: NHS Commercial Solutions
Contact point(s): Jenny Green
Telephone: +44 7557288694
E-mail: [email protected]
Internet address: https://commercialsolutions.bravosolution.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Brighton and Sussex University Hospitals NHS Trust Soft Facilities Management Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: 1) Royal Sussex County Hospital, Eastern Road, Brighton BN2 5BE.
2) The Audrey Emerton Building (as above).
3) Princess Royal Hospital, Lewes Road, Haywards Heath, West Sussex RH16 4EX.
NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

BSUH NHS Trust currently contracts their Soft FM services for their various sites across a range of providers. Some of the services are currently delivered by in-house teams. The range of Soft FM services included in this procurement are integral to the high quality, safe and effective running of the Trust in order to deliver the best clinical services to patients. This procurement looks to contract the Soft FM services to one provider who will deliver these services across all the sites of BSUH NHS Trust.
The key objectives of this procurement are as follows:
— deliver a single, Trust Wide, Soft FM service which is cost effective and standardises the service delivery methods and the quality,
— to provide high quality Soft FM services for BSUH NHS Trust that meets all of the most up-to-date NHS Guidance and Legislation,
— to deliver affordable and Value for Money (VfM) Soft FM services.
II.1.6)Common procurement vocabulary (CPV)

79993100, 90910000, 98311100, 98341120, 90524000, 77314000, 55321000, 90500000, 39518000, 98341110, 55300000, 55500000, 72253000, 79710000, 64214200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 13 000 000 and 15 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract between the provider and the Trust will be for a period of 7 years, subject to the Trust option to undertake a Best Value Review during the contract term.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authorities reserve the right to require deposits, guarantees, bond or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided within the Invitation to Tender Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: On award of contract, the potential provider will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment, training and supply chain initiatives. Accordingly, contract performance conditions will relate in particular to social and environmental considerations.
It is expected that the Transfer of Undertakings (Protection of Employment) Regulation will apply to the award of this contract and that staff will transfer to the incoming provider. Potential providers are expected to seek both legal and GAD advice on the application of TUPE in these circumstances.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 47 of Directive 2004/18/EC + Regulation 24 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire (PQQ) available from the address in Annex A.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 & 46 of Directive 2004/18/EC + Regulation 23 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire (PQQ) available from the address in Annex A.
Minimum level(s) of standards possibly required: As determined in the PQQ available from the address in Annex A.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC + Regulation 24 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire (PQQ) available from the address in Annex A.
Minimum level(s) of standards possibly required:
As determined in the PQQ available from the address in Annex A.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 8
Objective criteria for choosing the limited number of candidates: The top highest ranking candidates by application of the evaluation criteria will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BS/02036
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 8.5.2012

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise. Tenders must be submitted to the eTendering system by the time and date specified.
Any areas of non-compliance will risk the submission not being acknowledged or evaluated.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Brighton and Sussex University Hospitals NHS Trust
Royal Sussex County Hospital, Eastern Road
BN2 5BE Brighton and Hove
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Details as per listed in Section I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.1.2012