Bristol City Council Duct Concession

Bristol City Council Duct Concession

We are seeking expressions of interest from suitably experienced organisations for the provision and supply of a duct concession to operate @ 76 km of ducting running throughout Bristol.

United Kingdom-Bristol: Wireless telecommunications system

2014/S 237-417379

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
4th Floor North, 100 Temple Street
For the attention of: Helen Bream
BS1 6AG Bristol
UNITED KINGDOM
Telephone: +44 1179222000
E-mail: helen.bream@bristol.gov.uk

Internet address(es):

General address of the contracting authority: http://www.bristol.gov.uk

Address of the buyer profile: http://www.supplyingthesouthwest.org.uk

Electronic access to information: https://www.proactisplaza.com

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Duct Concession.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Further to Prior Information Notice 257542-2013, issued on 1.8.2013, Bristol City Council, are seeking to procure a duct concession(s).
We are seeking expressions of interest from suitably experienced organisations for the provision and supply of a duct concession to operate @ 76 km of ducting running throughout Bristol. This ducting is being augmented by a General Purpose duct which will be constructed within the Temple Quarter Enterprise Zone and connected into BNet.

Suppliers wishing to participate in this tender will need to register on Bristol City Council’s tender portal, this can be found athttps://www.proactisplaza.com

Once registered, suppliers will be able to download the relevant documentation.
The Authority has chosen to adopt a procurement process which encompasses some elements of the Open Procedure and some elements of the Competitive Dialogue Procedure. This hybrid procurement will follow a clear, structured and transparent process to ensure that all bidders are treated equally and fairly and will comply with all aspects of the Public Procurement Regulations 2006.
As part of this tender process, a bidders forum will be held on the 18.12.2014, times to be advised.
Suppliers who have already registered their interest following the issuance of the PIN in August 2013 will be contacted by e-mail.
Details of venue and joining instructions will be issued prior to event.
This tender process is subject to the Authority call in period for projects of this nature. Should approval to proceed not be granted, bidders will be informed.
The Authority will not be liable to pay anything towards bidders costs in the event of a call in and subsequent abandonment.
Duct Concession.
The Authority will seek to offer a license or concession to use its private duct network through this procurement within Bristol City council boundaries.
To encourage development, start ups and new business within Bristol, commercial duct availability will enable existing, new and yet undeveloped businesses/sites to connect to a wide range of communication services.
The duct will be operated as a concession on the basis that a concession offers more flexibility to the Council, reduces the need for management of the duct by the Council and will offer the operator of the duct an incentive to increase use of the duct.
It is not the intent that the successful bidder will use or have access to any fibre or services that currently use the duct network which include:
— Traffic Control,
— Internal Data Services,
— Internal Wi-Fi system,
— CCTV,
— ANPR,
— Metrobus information terminals.
It should be noted that:
— The procurement will follow a concessionary model contract. The Authority has chosen to voluntarily issue an OJEU Notice and for the avoidance of doubt this action shall not give rise to any further obligations other than those applicable to Concessionary services.
— Subject to the successful completion of the procurement process, the Authority intend to award a public services concession contract to the successful bidder(s) for a period of up to 10 years.

II.1.6)Common procurement vocabulary (CPV)

32510000, 32523000, 32524000, 32571000, 32412100, 32412110, 32424000, 32413000, 64200000, 64227000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority are seeking to offer a license or concession to operate its private duct network (BNet) consisting of @ 76 km of ducting running throughout Bristol. This ducting is being augmented by a General Purpose duct which will be constructed within the Temple Quarter Enterprise Zone and connected into BNet.
To encourage development, start ups and new business within Bristol, commercial duct availability will enable existing, new and yet undeveloped businesses/sites to connect to a wide range of communication services.
The duct will be operated as a concession on the basis that a concession offers more flexibility to the Council, reduces the need for management of the duct by the Council and will offer the operator of the duct an incentive to increase use of the duct.
Estimated value excluding VAT: 1 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.5.2015. Completion 1.5.2025

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC/ and regulation 23 to 26 of the public contracts regulations 2006 and as set out in the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and regulation 24 of the public contracts regulations 2006 and as set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Applicants should be able to demonstrate an acceptable level of risk if awarded the contract. Insurance requirements — Public Liability of 5 000 000 GBP, Employers Liability of 10 000 000 GBP, Professional Indemnity 2 000 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public contracts regulations 2006 and as set out in the Pre qualification questionnaire.
Minimum level(s) of standards possibly required:
The ITPD (Invitation to Participate in Dialogue) will provide full details.
Suppliers with following accreditation will be able to work on, and within, the duct network and certification must be evidenced as part of the procurement process:
— HERS (NHSS8) accreditation to demonstrate that suppliers have competent engineers in Highway Electrical and Associated Works,
— Contractors Health and Safety Assessment Scheme (CHAS),
— NRSWA Signing and Guarding,
— NRSWA Excavation and Reinstatement.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the ITPD document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

REQD1001287

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.1.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A minimum 10 calendar day standstill period applies following electronic notification to unsuccessful applicants of the award decision.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.12.2014

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