Bristol City Council Painting Framework

Bristol City Council Painting Framework

An average of 3 500 occupied dwellings are on the annual cyclical programme. Maximum number of participants to the framework agreement envisaged: 12.

United Kingdom-Bristol: Repair and maintenance services

2015/S 207-374904

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
City Hall, College Green
Contact point(s): Partnerships, Procurement and Commissioning
For the attention of: John Thompson
BS1 5TR Bristol
UNITED KINGDOM
Telephone: +44 1173525565
E-mail: john.thompson@bristol.gov.uk

Internet address(es):

General address of the contracting authority: www.bristol.gov.uk

Address of the buyer profile: https://www.proactisplaza.com/supplierportal

Electronic access to information: https://www.proactisplaza.com/supplierportal — Ref No: REQD 1001471

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com/supplierportal

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

External and Communal Maintenance and Painting Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 16 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services. Roof repair and maintenance work. Roof repair. Concrete repair work. Repair and maintenance services of electrical and mechanical building installations. Roof-covering and roof-painting work. Roof-painting and other coating work. Roof-painting work. Painting and glazing work. Painting work. Painting work of buildings. Painting and protective-coating work of structures. Painting work of structures. Repainting work. Building construction work. Building installation work. Glazing work. Installation of doors and windows. Roof works and other special trade construction works. Roof-covering work. Roof-tiling work. Roof-slating work. Bituminous roof-covering work. Roof insulation work. Waterproofing work. Roof maintenance work. Bristol City Council is looking for experienced contractors to carry out external maintenance repairs and painting to properties that are on the Cyclical Maintenance Programmes. This will be a range of properties managed by Housing Delivery. An average of 3 500 occupied dwellings are on the annual cyclical programme. The new Framework will have duration of 3 year with up to a 12 month extension and is estimated to be worth 4 000 000 GBP per annum. This framework will not be open for any other public body to use.

II.1.6)Common procurement vocabulary (CPV)

50000000, 45261900, 45261910, 45262330, 50710000, 45261200, 45261220, 45261221, 45440000, 45442100, 45442110, 45442120, 45442121,45442180, 45210000, 45300000, 45441000, 45421130, 45260000, 45261210, 45261211, 45261212, 45261214, 45261410, 45261420, 45261920

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There will be 3 Lots. Lots 1 and 2 will be for repairs and painting to individual properties in the North and South of the City up to 3 storey. Lot 3 will be mini tenders within the Framework for large projects that can include all external works to a site or multi storey block of flats as determined by Bristol City Council. This is due to the scale/size of such works that can range from 30 000 GBP-500 000 GBP.
— Lot 1: External and Communal Maintenance North. However this is subject to the available funding and can be less than the numbers shown determined by Bristol City Council.
These properties include domestic buildings of various sizes and construction, including both external surfaces of houses, house type flats, low rise flats to buildings of up to 3 storeys and internal surfaces to communal areas of house type flats, low rise and multi-storey flats using both traditional and specialist coatings. Some of the internal work may include hanging wallpaper and applying specialist flame retardant paint. The successful contractor will supply all the materials, plant, equipment and labour necessary to complete the Package Orders / Work Packages (average work order 1 000 GBP). The next 3 years cyclical programme can be subject to change by Bristol City Council.
— Lot 2: External and Communal Maintenance South. However this is subject to the available funding and can be less than the numbers shown determined by Bristol City Council.
These properties include domestic buildings of various sizes and construction, including both external surfaces of houses, house type flats, low rise flats to buildings of up to 3 storeys and internal surfaces to communal areas of house type flats, low rise and multi-storey flats using both traditional and specialist coatings. Some of the internal work may include hanging wallpaper and applying specialist flame retardant paint. The successful contractor will supply all the materials, plant, equipment and labour necessary to complete the Package Orders / Work Packages (average work order 1 000 GBP). The next 3 years cyclical programme can be subject to change by Bristol City Council.
— Lot 3: External and Communal Maintenance, Roofing Renewal/Repairs and Associated Miscellaneous Works.
These properties include domestic buildings of various sizes and construction, including both external surfaces of houses, house type flats, low rise flats, high rise flats of 4 storeys and above up to 17 storeys and internal surfaces to communal areas of house type flats, low rise and multi-storey flats using both traditional and specialist coatings. Some of the internal work may include hanging wallpaper and applying specialist flame retardant paint. The successful contractor will supply all the materials, plant, equipment and labour necessary to complete the Package Orders / Work Packages (each Project can range from 30 000 GBP-500 000 GBP). The next 3 years programme can be subject to change by Bristol City Council.
There will be three Lots. Lots 1 and 2 will be for repairs and painting to individual properties in the North and South of the City up to 3 storeys. Lot 3 will be mini tenders within the Framework for large projects that can include all external works to a site or multi storey block of flats as determined by Bristol City Council. This is due to the scale/size of such works that can range from 30 000 GBP-500 000 GBP.
The framework will contain up to four contractors per Lot who will be ranked by tenderer’s evaluation score. Contractors will only be selected for Lot 1 or Lot 2, not both. The rationale behind Bristol City Council’s lotting strategy is to reduce its risk of contractors failing to resource and deliver the essential annual cyclical external maintenance and painting programme.
For Lot 3, The project for Castlegate House will be offered to the highest ranked Contractor. The top 4 Contractors will all be selected for Lot 3 and will be invited to tender on future projects within this framework and subsequent work will be offered to the Contractor with the highest ranked evaluation score.
Membership of the Framework is no guarantee of any work/orders from either the Council or its main contractors and/or contracts for any Lots for which any successful Contractor(s) has submitted a tender.
Bristol City Council has reserved the right to procure similar work through either another individual contract, framework agreement or any other arrangement.
In response to the Public Services (Social Value) Act 2012 Bristol City Council wish to encourage employment, education, training work placement and apprenticeships opportunities through the External and Communal Maintenance and Painting Framework project.
Estimated value excluding VAT: 16 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — External and Communal Maintenance North

1)Short description

Lots 1 will be for repairs and painting to individual properties in the North of the City up to 3 storeys.

2)Common procurement vocabulary (CPV)

50000000, 45261900, 45261910, 45440000, 45442100, 45442110, 45442120, 45442180, 45441000, 45421130, 45261210, 45261211, 45261212,45261410, 45261920

3)Quantity or scope

These properties include domestic buildings of various sizes and construction, including both external surfaces of houses, house type flats, low rise flats to buildings of up to 3 storeys and internal surfaces to communal areas of house type flats, low rise and multi-storey flats using both traditional and specialist coatings. Some of the internal work may include hanging wallpaper and applying specialist flame retardant paint. The successful contractor will supply all the materials, plant, equipment and labour necessary to complete the Package Orders / Work Packages (average work order 1 000 GBP). The next 3 years cyclical programme can be subject to change by Bristol City Council.
Estimated value excluding VAT:
Range: between 4 000 000 and 6 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

In response to the Public Services (Social Value) Act 2012 Bristol City Council wish to encourage employment, education, training work placement and apprenticeships opportunities through this Lot within the External and Communal Maintenance and Painting Framework project.

Lot No: 2 Lot title: Lot 2 — External and Communal Maintenance South

1)Short description

Lots 2 will be for repairs and painting to individual properties in the South of the City up to 3 storeys.

2)Common procurement vocabulary (CPV)

50000000, 45261900, 45261910, 45440000, 45442100, 45442110, 45442120, 45442180, 45441000, 45421130, 45261210, 45261211, 45261212,45261410, 45261920

3)Quantity or scope

These properties include domestic buildings of various sizes and construction, including both external surfaces of houses, house type flats, low rise flats to buildings of up to 3 storeys and internal surfaces to communal areas of house type flats, low rise and multi-storey flats using both traditional and specialist coatings. Some of the internal work may include hanging wallpaper and applying specialist flame retardant paint. The successful contractor will supply all the materials, plant, equipment and labour necessary to complete the Package Orders / Work Packages (average work order 1 000 GBP). The next 3 years cyclical programme can be subject to change by Bristol City Council.
Estimated value excluding VAT:
Range: between 4 000 000 and 6 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

In response to the Public Services (Social Value) Act 2012 Bristol City Council wish to encourage employment, education, training work placement and apprenticeships opportunities through this Lot within the External and Communal Maintenance and Painting Framework project.

Lot No: 3 Lot title: Lot 3 — External and Communal Maintenance

1)Short description

Lots 3 will be for external and communal repairs, roofing renewal, associated works and painting for various sizes and construction, including both external surfaces of houses, house type flats, low rise flats, high rise flats of 4 storeys and above up to 17 storeys.

2)Common procurement vocabulary (CPV)

50000000, 45261900, 45261910, 45262330, 50710000, 45261200, 45261220, 45261221, 45440000, 45442100, 45442110, 45442120, 45442180,45210000, 45300000, 45441000, 45421130, 45260000, 45261210, 45261214, 45261410, 45261420, 45261920

3)Quantity or scope

Lots 3 will be for external and communal repairs, roofing renewal, associated works and painting include domestic buildings of various sizes and construction, including both external surfaces of houses, house type flats, low rise flats, high rise flats of 4 storeys and above up to 17 storeys and internal surfaces to communal areas of house type flats, low rise and multi-storey flats using both traditional and specialist coatings. Some of the internal work may include hanging wallpaper and applying specialist flame retardant paint. The successful contractor will supply all the materials, plant, equipment and labour necessary to complete the Package Orders / Work Packages (each Project can range from 30 000 GBP-500 000 GBP). The next 3 years programme can be subject to change by Bristol City Council.
Estimated value excluding VAT:
Range: between 3 000 000 and 5 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

In response to the Public Services (Social Value) Act 2012 Bristol City Council wish to encourage employment, education, training work placement and apprenticeships opportunities through this Lot within the External and Communal Maintenance and Painting Framework project.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The authority reserves the right to request appropriate security relevant and proportionate to the contract value. Further details will be given in the Invitation to Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bristol City Council standard form of condition for payment, which will be provided in the framework contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The authority reserves the right to require grouping consultants to take a particular form or to require a single consultant to take primary liability or to require that each consultant undertakes joint or several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the Invitation To Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with the Public Contracts Regulations 2015 and as set out in the Invitation to Tender documentation available on-line from Bristol’s e-tendering system. Also;
(1) The Council reserves the right to exclude a Bidder if:
(a) the Bidder has not confirmed that Blacklists are not used by or on behalf of the Bidder; and/or
(b) the Council is not satisfied that the Bidder has demonstrated that adequate measures are in place to ensure that Blacklists are not used by or on behalf of the Bidder.
(2) The Council reserves the right to exclude a Bidder if the Council is not satisfied that adequate self-cleaning has been carried out following:
(a) an adverse finding by a court or tribunal or other public body exercising similar functions regarding the use of a Blacklist by or on behalf of a Bidder;
(b) an admission by the Bidder of the use of a Blacklist by or on behalf of the Bidder. Please refer to the Invitation to Tender documentation for more details (including a definition of ‘Blacklist’ and guidance regarding self-cleaning).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with the Public Contracts Regulations 2015 and as set out in the Invitation to Tender documentation available on-line from Bristol’s e-tendering system.
Minimum level(s) of standards possibly required: In accordance with the Public Contracts Regulations 2015 and as set out in the Invitation to Tender documentation available on-line from Bristol’s e-tendering system. Also;
For all Lots (1 to 3) the applicant must be willing to take out the required insurances with an acceptable insurance company that specifically provide a minimum amount of cover of 5 000 000 GBP for Public Liability and 10 000 000 GBP employers Liability Insurance. All tenderers must be able to demonstrate suitable financial stability for individual contracts with a financial value for:
Lot 1 — External and Communal Maintenance North 200 000 GBP;
Lot 2 — External and Communal Maintenance South 200 000 GBP and
Lot 3 — External and Communal Maintenance 1 000 000 GBP.
Full details are available in the Invitation to Tender and other documentation from Bristol’s e-tendering system.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with the Public Contracts Regulations 2015 and as set out in the Invitation to Tender documentation available on-line from Bristol’s e-tendering system.
Minimum level(s) of standards possibly required:
In accordance with the Public Contracts Regulations 2015 and as set out in the Invitation to Tender documentation available on-line from Bristol’s e-tendering system. Also; The tenderer must demonstrate suitable technical experience for all 3 Lots. For all Lots the tenderer must demonstrate that suitable measures or policies are in place regarding; Health and Safety and Equalities. Full details are available in the Invitation to Tender and other documentation from Bristol’s e-tendering system.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROACTIS Ref No: REQD 100 1471

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.11.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 25.11.2015 – 12:01
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

I.1) Name, addresses and contact point(s):
General address of the contracting authority: NUTT Code UKK11
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The deadline set out in IV.3.4) is the deadline for receipt of the tenderer’s completed tender bid and to submit all supporting documentation.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=166737642

GO Reference: GO-20151020-PRO-7215173.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Bristol District Registry of the High Court of Justice
Greyfriars, Lewins Mead
BS1 2NR Bristol
UNITED KINGDOM
Telephone: +44 1179106700

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with English law and the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.10.2015

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