British Antarctic Survey Construction Partner

British Antarctic Survey Construction Partner

British Antarctic Survey Construction partner comprises a number of construction works associated with the introduction of the UK Governments New Polar Research Vessel and the modernisation of research stations.

United Kingdom-Swindon: Engineering works and construction works

2016/S 123-220627

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services Ltd
North Star House, North Star Avenue
Contact point(s): Construction and FM Team — Procurement
SN2 1FF Swindon
United Kingdom
Telephone: +44 1793867005
E-mail: FMProcurement@uksbs.co.uk

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Electronic access to information: https://gpsesourcing.cabinetoffice.gov.uk

Electronic submission of tenders and requests to participate: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: UK Shared Business Services Ltd
North Star House, North Star Avenue
Contact point(s): Construction & FM Team — Procurement
For the attention of: Construction Team
SN2 1FF Swindon
United Kingdom
Telephone: +44 1793867005
E-mail: expressionofinterest@crowncommercial.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: UK Shared Business Services Ltd
North Star House, North Star Avenue
Contact point(s): Construction & FM Team — Procurement
For the attention of: Construction Team
SN2 1FF Swindon
United Kingdom
Telephone: +44 1793867005
E-mail: expressionof interest@crowncommercial.gov.uk

Tenders or requests to participate must be sent to: UK Shared Business Services Ltd
North Star House, North Star Avenue
Contact point(s): Construction & FM Team — Procurement
For the attention of: Construction Team
SN2 1FF Swindon
United Kingdom
Telephone: +44 1793867005
E-mail: expressionof interest@crowncommercial.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: scientific research

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Natural Environment Research Council
Polaris House, North Star Avenue
SN2 1UH Swindon
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK SBS CON15007MC British Antarctic Survey Construction Partner.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKH12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

British Antarctic Survey Construction partner comprises a number of construction works associated with the introduction of the UK Governments New Polar Research Vessel (NPRV) and the modernisation of research stations, including related offices and buildings, in the Antarctic and other regions of the world where scientist research is managed or carried out by and on behalf of the Natural Environmental Research Council, including the scientific research activity of the British Antarctic Survey.

II.1.6)Common procurement vocabulary (CPV)

45220000, 45235200, 45241500, 45000000, 71000000, 71333000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Following the commissioning of its New Polar Research Vessel (NPRV) in 2015, now officially named the RRS Sir David Attenborough, the UK Government is currently moving forward with its plans to up-date and modernise the scientific research stations in Antarctica and the South Atlantic region.
A key component of this activity is the appointment of a suitable construction partner. British Antarctic Survey (BAS) working very closely with its parent organisation, Natural Environment Research Council (NERC), are seeking to appoint capable and trusted construction partner that can help bring these modernisation plans into reality over the course of the next 2 to 10 years.
Construction works will commence with extensive works to Briscoe Wharf at Rothera to accommodate the RRS Sir David Attenborough as it enters into service. The new polar vessel is scheduled to officially sail south to Antarctica in 2019. In parallel, an overall plan of modernisation will commence and be rolled out from 2017-18 into subsequent years to improve the overall effectiveness of the stations in terms of science capability, operational effectiveness and sustainability.
The Government’s preference is for the appointment of a construction partner that can work very closely with NERC/BAS over an extended period of time to proactively share and jointly manage the risks and
challenges associated with construction in the Antarctic region. Also having the overall capability to deliver effective construction programmes that combine civils, buildings and related mechanical and
electrical engineering both in the Antarctic region plus other potential regions of the world where NERC and BAS has a scientific research interest, including in the UK.
This requirement does not lend itself to be split into lots due to the remote location and logistics involved in executing the requirement.
Estimated value excluding VAT:
Range: between 40 000 000 and 100 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent Company and/or other guarantees of performance and financial liability may be required if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made against agreed and authorised stage payments and key milestones. Bids to be priced in pounds sterling (GBP).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium to have a designated Lead Service Provider, all members will have joint and several liability in respect of the obligations and liabilities to the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account.
This includes commitments relating to public expenditure, intended to help achieve better value for money.
As part of the transparency agenda, Government has made the following commitments with regard to procurement and contracting:
— All new Central Government contracts over the value of 10 000 GBP to be published in full on-line from July 2010;
— All new Central Government sourcing documents for contracts over 10 000 GBP to be published on a single website from September 2010, with this information to be made available to the public free of charge;
— New items of Central Government spending over 25 000 GBP to be published on-line from November 2010;
— All new Central Government contracts to be published in full from January 2011.
Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new Government contract, the resulting contract between the supplier and Government will be published. In some circumstances, limited reductions will be made to some contracts before they are published in order to comply with existing law and for the protection of national security. Service providers must clearly demonstrate recent successful experience in similar projects and environments.
Potential suppliers will be excluded if 1 of the following applies:
— the supplier is in a state of bankruptcy, insolvency, compulsory winding up, administration, receivership,composition with creditors or any analogous state or subject to relevant proceedings;
— has been convicted of a criminal offence related to the business of professional misconduct;
— has committed an act of grave misconduct in the course of business;
— has not fulfilled obligations relating to the payment of taxes;
— is guilty of serious misrepresentation in supplying information required by the authority;
— is not in possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the Public Contracts Regulations 2015 on the basis of information provided in response to a Request for Information. This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing suite. To participate in this procurement, participants must first be registered on the e-Sourcing suite.

If bidders have not yet registered on the e-Sourcing suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which the bidder is registering, who will be entering into a contract if invited to do so.

Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/iamsupplier/ respond-tender.

Once the bidder has registered on the e-Sourcing suite, a registered user can express an interest for a specific procurement. This is done by emailing:expressionofInterest@ccs.gsi.gov.uk The email must clearly state:

— the name and reference number for the procurement the bidder wishes to register for;
— the name of the registered supplier;
— the name and contact details of the registered individual sending the email.
Crown Commercial Service will process the email and then enable the bidder to access the procurement online via the e-Sourcing suite The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFx event. (RFx=tender process).
Please note that it is your responsibility to access these emails on a regular basis to ensure that you have sight of all relevant information.

For technical assistance on the use of the eSourcing suite, please contact Crown Commercial Service Helpdesk: Freephone 0345 010 3503; email:supplier@ccs.gsi.gov.uk

Training support to respond to a requirement is available to bidders at:

http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Responses must be published by the date in IV.3.4).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the Public Contracts Regulations 2015, on the basis of information provided in response to the Request for Proposal. The sourcing documents can be accessed at:

https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1).

We will also require to see at least one of the following documents (note — if you have been trading for more than 3 years we will require you to produce Document 1):
Document 1 — A copy of your audited accounts for the most recent 2 years.
Document 2 — A statement of your turnover, profit and loss account and cash flow for the most recent year of trading.
Document 3 — A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position.
Document 4 — Alternative means of demonstrating financial status if trading for less than a year.
Document 5 — Parent Company accounts (if applicable).
Document 6 — Deeds or guarantee.
Document 7 — Accountants references.
Document 8 — Management accounts.
Document 9 — Financial projections including cash flow forecasts.
Document 10 — Details and evidence of previous contracts.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with the Public Contracts Regulations 2015, on the basis of information provided in response to the Request for Proposal.
The sourcing documents can be accessed at:

https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1).

The Contracting Authority may have regard to any of the following means in its assessment:
(a) list of the works carried out in the past 5 years,
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.
Accredited to ISO9001:2008 or equivalent and any subsequent revisions.
Accredited or working towards ISO14001 or equivalent.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CON15007MC

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 082-145308 of 27.4.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.7.2016 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.7.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

31.8.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority expressly reserves the right not to award any contract as a result of the procurement process commenced by publication of this notice; and to make whatever changes it may see fit to the content and structure of the procurement and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Procurement Policy Manager
E-mail: policy@uksbs.co.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Procurement Policy Manager
E-mail: policy@uksbs.co.uk

VI.5)Date of dispatch of this notice:

24.6.2016

 

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