British Council Transport and Logistics Tender

British Council Transport and Logistics Tender

The Transport and Logistics of British Council’s Visual Arts Touring Exhibition and Loans Programme and the Venice Biennale.

United Kingdom-London: Hire of goods-transport vehicles with driver

2018/S 179-405830

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

British Council
10 Spring Gardens
London
SW1A 2BN
United Kingdom
Contact person: Brian D’Mello
E-mail: brian.dmello@britishcouncil.org
NUTS code: 00
Internet address(es):Main address: www.britishcouncil.org

Address of the buyer profile: https://in-tendhost.co.uk/britishcouncil

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/britishcouncil
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/britishcouncil
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Registered Charity

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Transport and Logistics of British Council’s Visual Arts Touring Exhibition and Loans Programme and the Venice Biennale

Reference number: BC/00583

II.1.2)Main CPV code

60180000

II.1.3)Type of contract

Services

II.1.4)Short description:

This Invitation to tender requests fine art transport agents to submit applications for British Council’s transport tender framework for its international visual arts touring exhibition and loans programme and/or its domestic visual arts touring exhibition and loans programme and/or the Venice Biennale. The framework will be active from October 2018 – October 2022. There will be three lots. Each lot will have a maximum of seven Suppliers.

Lot 1: The Venice Biennale; estimated value at 350 000 GBP.

Lot 2: The Visual Arts International Touring and Loans Programme; estimated value 500 000.00 GBP.

Lot 3: The Visual Arts Domestic Touring and Loans Programme; estimated value 40 000.00 GBP.

Across all the LOTS the GIS Standards for transport of artwork, as stated in Annex 9, are key requirements.

II.1.5)Estimated total value

Value excluding VAT: 890 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

The Venice Biennale

Lot No: 1

II.2.2)Additional CPV code(s)

60170000

II.2.3)Place of performance

NUTS code: 00
Main site or place of performance:

UK and Italy

II.2.4)Description of the procurement:

The British Council has also been responsible for the British presentation at the Venice Biennale since 1937 and is renowned for commissioning the highest-calibre UK artists, architects, designers and engineers to put on exhibitions. The Venice Biennale is open to the public for six months, from May until November, and alternates each year between art and architecture. British Council are responsible for the delivery of the project in each respective year and through this framework it requires Suppliers to provide logistical services for Venice Biennale for its duration.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract will be for 2 years with an option to extend for a further 2 1-year periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

The Visual Arts International Touring and Loans Programme

Lot No: 2

II.2.2)Additional CPV code(s)

60180000

II.2.3)Place of performance

NUTS code: 00
Main site or place of performance:

Global

II.2.4)Description of the procurement:

British Council is interested in working with fine art transport agents that have the ability to deliver museum quality standards of logistics for fine art exhibitions across a range of locations around the world. Transport agents are expected to be able to work within the guidelines as stipulated in the GIS Standards, in Annex 9.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract will be for 2 years with an option to extend for a further 2 12-month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

The Visual Arts Domestic Touring and Loans Programme

Lot No: 3

II.2.2)Additional CPV code(s)

60180000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

British Council is interested in working with fine art transport agents that have the ability to deliver museum quality standards of logistics for fine art exhibitions across a range of locations around the world. Transport agents are expected to be able to work within the guidelines as stipulated in the GIS Standards, in Annex 9.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract will be for 2 years with an option to extend for a further 2 12-month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 21
In the case of framework agreements, provide justification for any duration exceeding 4 years:

This will be for a maximum of four years

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 15/10/2018
Local time: 14:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The British Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Suppliers who wish to express an interest and take part in the tender process will be required to register on our e-Tendering portal In-Tend hosted at https://in-tendhost.co.uk/britishcouncil. Once registered, bidders must log-in to the website where they can view the project and access the bidders pack and submit their return. Bidders will also be required to demonstrate their capability and ‘means of proof’ will be required. These conditions are outlined in the ITT.

VI.4)Procedures for review

VI.4.1)Review body

The British Council
London
SW1A 2BN
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/09/2018

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