British Library Book Printing Framework

British Library Book Printing Framework

The British Library is seeking to establish a framework contract with a number of printing companies around the world who are capable of producing books to the highest quality on a call off basis under the required response times.

United Kingdom-London: Printing and delivery services

2016/S 018-027965

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The British Library
96 Euston Road
For the attention of: Vicky Platt
NW1 2DB London
UNITED KINGDOM
Telephone: +44 1937546460
E-mail: vicky.platt@bl.uk
Fax: +44 1937546660

Internet address(es):

General address of the contracting authority: https://bl.bravosolution.co.uk

Address of the buyer profile: https://bl.bravosolution.co.uk

Electronic access to information: https://bl.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://bl.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: library and information services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

AUD9895 Book Printing Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: British Library Site in London, NW1.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 18

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The British Library is seeking to establish a framework contract with a number of printing companies around the world who are capable of producing books to the highest quality on a call off basis under the required response times. The supplier will receive print-ready PDFs from the Library and will deal with all aspects of subsequent production — paper, printing, binding, shipping — up to delivery of bound copies. We do not provide proofs for colour-matching and suppliers will be expected to print to standard ink densities and within typical parameters.
The framework arrangement will contain no contractual commitment on any party for the provision of any particular quantities of service, nor will it involve any commitment to purchase. The framework will be for ad-hoc tasks and will be non-exclusive. Duration of the framework is expected to be a maximum of 4 years. The framework arrangement will be constituted in 3 Lots, as follows: Lot 1 — Mono Books; Lot 2 — 4-Colour Books required on short schedules; Lot 3 — 4-Colour Books required on less urgent schedules. A Lot summary of the requirement is attached in the PQQ Document.

II.1.6)Common procurement vocabulary (CPV)

79823000, 79824000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As set out in the attached PQQ Document.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Mono Books

1)Short description

Mono books will be required on short schedules (typically 2–4 weeks from receipt of order) with occasional urgent reprints requested within 7 days of order. Typically B-format paperback titles on 70 gsm bookwove with runs from 2 000 to 20 000 copies, but may also include short-run academic titles to be printed digitally and casebound in real or imitation cloth.
The Library expects to select multiple suppliers for the provision of services under Lot 1.

2)Common procurement vocabulary (CPV)

79823000, 79824000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2 Lot title: Four-Colour Books required on short schedules

1)Short description

Four-colour books required on short schedules (typically 3–5 weeks from receipt of order), usually to fulfil requirements for exhibition catalogues. Often these are large-format (280 x 220 mm upright) titles, and may be cased or limp, printed on 150 gsm coated papers. Print runs typically vary from 1 000 to 5 000 copies but may occasionally reach 10 000.
The Library expects to select multiple suppliers for the provision of services under Lot 2.

2)Common procurement vocabulary (CPV)

79823000, 79824000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3 Lot title: Four-Colour Books required on less urgent schedules

1)Short description

Four-colour books on less urgent schedules (typically up to 12 weeks from receipt of order), with competitive pricing correspondingly more important for this lot. Titles may be large-format art books as for lot B, or may be smaller-format titles, e.g. literary anthologies printed on 140 gsm wood-free papers with covers printed 4c on imitation cloth over boards; or illustrated paperback children’s titles (200 x 170 gsm paperbacks). Print runs vary from 2,000 to 8 000 copies.
The Library expects to select multiple suppliers for the provision of services under Lot 3.

2)Common procurement vocabulary (CPV)

79823000, 79824000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Where applicable these requirements will be detailed in the ITT Documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Where applicable these requirements will be detailed in the ITT Documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No Special legal form required but each supplier will be required to become jointly and severally responsible for the contract before acceptance.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://bl.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8: and maximum number 18
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AUD9895

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.2.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.2.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.3.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.1.2016

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