British Library Catering Services Contract

British Library Catering Services Contract

The contract has been split into four lots as set out below. Lot 1 — St Pancras; All catering and hospitality (excluding The Last Word).

United Kingdom-London: Catering services

2016/S 041-067784

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The British Library
96 Euston Road
For the attention of: Kemp Andy
NW1 2DB London
UNITED KINGDOM
E-mail: andy.kemp@bl.uk

Internet address(es):

General address of the contracting authority: https://www.bl.bravosolution.co.uk

Address of the buyer profile: www.bl.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: library and information services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

OPS9684 British Library Catering Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: St Pancras London & Boston Spa West Yorkshire.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The British Library are seeking suppliers for the development and delivery of the Library’s catering and hospitality services at St Pancras London, and Boston Spa West Yorkshire.
The contract has been split into four lots as set out below.
Lot 1 — St Pancras;
All catering and hospitality (excluding The Last Word);
Lot 2 — Boston Spa;
All catering and hospitality;
Lot 3 — The Last Word (only);
The outside café located on the piazza at St Pancras;
Lot 4 — Combined;
All catering and hospitality under Lots 1, 2.
***Please note this is a concession contract with a smaller element of cost plus services. The Library is following a light touch procurement procedure, commencing with an EU Notice call for competition. This is for advertising purposes only, please note this is not a formal process following EU Procurement Regulations***.

II.1.6)Common procurement vocabulary (CPV)

55520000, 55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The British Library are seeking suppliers for the development and delivery of the Library’s catering & hospitality services at St Pancras London, and Boston Spa West Yorkshire.
The contract has been split into four lots as set out below.
Lot 1 — St Pancras;
All catering and hospitality (excluding The Last Word);
Lot 2 — Boston Spa;
All catering and hospitality;
Lot 3 — The Last Word (only);
The outside café located on the piazza at St Pancras;
Lot 4 — Combined;
All catering and hospitality under Lots 1, 2.
***Please note this is a concession contract with a smaller element of cost plus services. The Library is following a light touch procurement procedure, commencing with an EU Notice call for competition. This is for advertising purposes only, please note this is not a formal process following EU Procurement Regulations***.
Estimated value excluding VAT:
Range: between 15 000 000 and 2 000 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 4 Lot title: Combined

1)Short description

All catering and hospitality under Lots 1 & 2.

2)Common procurement vocabulary (CPV)

55520000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://bl.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.
Minimum level(s) of standards possibly required: As set out in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
Minimum level(s) of standards possibly required:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.4.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
***Please note this is a concession contract with a smaller element of cost plus services. The Library is following a light touch procurement procedure, commencing with an EU Notice call for competition. This is for advertising purposes only, please note this is not a formal process following EU Procurement Regulations***.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.2.2016

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