British Library Facilities Management Tender

British Library Facilities Management Tender

The British Library is seeking a Potential Contractor, with a proven track record in delivering technically demanding Estates Maintenance Services in comparable environments.

United Kingdom-London: Facilities management services

2018/S 162-370616

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The British Library
96 Euston Road
London
NW1 2DB
United Kingdom
E-mail: Tony.Cole@bl.uk
NUTS code: UK
Internet address(es):Main address: https://bl.bravosolution.co.uk

Address of the buyer profile: https://bl.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bl.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://bl.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Estates Maintenance (Facilities Management Services) (Lot 1)

Reference number: 001073

II.1.2)Main CPV code

79993100

II.1.3)Type of contract

Services

II.1.4)Short description:

The British Library is seeking a Potential Contractor, with a proven track record in delivering technically demanding Estates Maintenance Services in comparable environments.

It is anticipated that all services will be underpinned by technology, robust policies and procedures which will at all times reflect industry best practice within an environment of continuous improvement.

The selected Contractor’s innovative approach will ensure resilient services to the Client’s customers and will drive efficiencies resulting in improved value for money to the Client. The selected Contractor’s partnership approach and effective communications will also ensure that there are good relations with all parties and that synergies are maximised with the Client’s other contractors.

The duration of the contract will be 4 years, with possible extensions of a further +1+1+1 years, and will commence on 1.7.2019.

II.1.5)Estimated total value

Value excluding VAT: 24 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50710000
79993000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

The British Library NW1 2DB

The British Library LS23 7BQ

II.2.4)Description of the procurement:

The British Library is seeking a Potential Contractor, with a proven track record in delivering technically demanding Estates Maintenance Services in comparable environments.

It is anticipated that all services will be underpinned by technology, robust policies and procedures which will at all times reflect industry best practice within an environment of continuous improvement.

The selected Contractor’s innovative approach will ensure resilient services to the Client’s customers and will drive efficiencies resulting in improved value for money to the Client. The selected Contractor’s partnership approach and effective communications will also ensure that there are good relations with all parties and that synergies are maximised with the Client’s other contractors.

Overview of scope

This contract will cover the sites at St Pancras (London) and Boston Spa (West Yorkshire).

The contract will include, but not be limited to, the following:

— Planned Preventive Maintenance of plant and equipment, automated book handling systems and building fabric,

— reactive maintenance of plant and equipment, automated book handling systems and building fabric,

— operation and maintenance of building control systems,

— management of statutory and other safety inspections, including PAT testing,

— operation of plant and equipment,

— grounds maintenance,

— project management of new works and repairs, alterations to all mechanical and electrical plant, equipment and building fabric,

— building records management,

— space planning and CAD services,

— moves management,

— support to special events,

— stock holding, spare parts ordering and minor purchasing,

— catering equipment maintenance,

— security systems maintenance,

— coordination and liaison with the Client’s other contractors including: Helpdesk (in house), porterage (in house and cleaning contractor), Security & Reception (in house), Catering and Conference facilities, Cultural Events (in house) and various design consultants; and

— other associated Estates maintenance services.

These activities shall be undertaken on a diverse range of plant, equipment and systems, some of which is unique to the Client, much of which is highly technical. These include, but are not limited to the following:

— ventilation and air conditioning;

— heating plant,

— pipe work services,

— steam generating plant,

— refrigeration plant,

— water chillers,

— ancillary plumbing and sewerage including foul sumps,

— Building Management System,

— fixed fire extinguishing and fire prevention and control systems,

— lifts,

— escalators,

— Mechanical Book Handling Systems (St Pancras), ASRS (Automatic Storage and Retrieval System) (x2) and Paternoster System (Boston Spa),

— security systems — including CCTV, intruder alarms, access control systems and fibre networks,

— collection shelving (both mobile and static),

— lighting installations,

— automated lighting systems;

— high voltage and low voltage electrical installations and stand-by generators,

— special finishes and joinery, and

— structured data cabling infrastructure wiring for the Library’s Technology Department and data cabling for the Security System.

Contract and Contract Duration

The procurement process for 001073 Estates Maintenance (Facilities Management Services) (Lot 1) is being conducted using the Restricted Procedure as set out in the Public Contracts Regulations (2015).

The duration of the contract will be 4 years, with possible extensions of a further +1+1+1 years, and will commence on 1.7.2019.

There will separately be Lot 2 which relates to Guarding 001074 (Facilities Management Services) (Lot 2). Contractors are permitted to apply for one or both Lots but each submission will be evaluated in isolation and scored separately.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 24 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract will be 4 years, with possible extensions of a further +1+1+1 years, and will commence on 1.7.2019.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

As described in the tender documentation

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/09/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/09/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

British Library
Wetherby
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/08/2018

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