Broadcasting Equipment Tender

Broadcasting Equipment Tender

The Scottish Parliamentary Corporate Body requires to replace its standard definition cameras and associated infrastructure equipment.

United Kingdom-Edinburgh: Broadcasting equipment

2019/S 155-381941

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
United Kingdom
Contact person: Euan Muirhead
Telephone: +44 1313486620
E-mail: Euan.Muirhead@parliament.scot
NUTS code: UKM75

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Devolved Parliament

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Broadcasting Equipment and Infrastructure

Reference number: NIC-G&S-101

II.1.2)Main CPV code

32210000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Scottish Parliamentary Corporate Body (SPCB) requires to replace its standard definition cameras and associated infrastructure equipment in the Scottish Parliament Building’s Committee Rooms 1 and 2 and replace some older portable single camera units.

The installation and integration of this equipment into the Scottish Parliament’s broadcasting infrastructure may also be required. Bidders must have this capability.

Bidders must have a knowledge of the Digital Production Partnership (DPP) technical specifications and must also be able provide advice and guidance on developments in broadcast technologies and on how these may be incorporated into the SPCB’s broadcasting infrastructure.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32211000
45232331

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

The Scottish Parliament Building, Holyrood, Edinburgh, EH99 1SP.

II.2.4)Description of the procurement:

The Scottish Parliamentary Corporate Body (SPCB) requires to replace the standard definition cameras and associated infrastructure equipment in the Scottish Parliament Building’s Committee Rooms 1 and 2. There is also requirement to replace some older portable single camera units.

While all other Scottish Parliament Committee Rooms have been recently upgraded, the equipment in Committee Rooms 1 and 2 has been in place since 2004 and has reached the point of being ‘beyond economical repair’ and an increasing number of interruptions to broadcast delivery have been experienced.

The immediate equipment requirement is envisaged as (but not limited to) the following:

— 8x HD PTZ cameras,

— 2x control panels,

— 2x vision mixers,

— 12x monitors (assorted),

— 4x technical desks,

— 12x HD-SDI distribution amplifiers,

— 4x Down converters,

— 2x Rack frames,

— 3x portable single camera units.

Any further infrastructure required to implement a complete solution will also be required.

The installation and integration of this equipment into the Scottish Parliament’s broadcasting infrastructure may also be required. It is anticipated that this will be carried out in-house by SPCB staff but bidders must have full capability to carry this out if required.

Bidders must have relevant experience in the supply of broadcast equipment and systems installation and integration and have a knowledge of the Digital Production Partnership (DPP) technical specifications.

Bidders must also have detailed understanding of the issues involved with broadcast installation projects in a legislative environment and be able provide advice and guidance on developments in broadcast technologies and on how these may be incorporated into the SPCB’s broadcasting infrastructure.

Bidders must be able to provide SPCB staff with training on any of the equipment that they provide.

Bidders will be required to provide evidence on how they monitor the sustainability of their supply chain.

Further details can be found within the specification.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 50
Cost criterion – Name: Price / Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract has the option to extend for up to an additional 24 months at the sole discretion of the SPCB.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In relation to the ESPD:

4A.1: not used;

4A.2: not used.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In relation to the ESPD:

4B.1-4B.4: not used.

4B.5: it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

— employer’s (compulsory) liability insurance = 5 000 000 GBP,

— public liability insurance = 5 000 000 GBP,

— product liability insurance = 5 000 000 GBP.

4B.6: The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of bidders. Bidders are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/

If a bidder does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a bidder is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

Minimum level(s) of standards possibly required:

Bidders should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing. If a bidder has a lower credit rating score and has the backing of a parent company with a credit rating of 30 or higher, then the provision of a parent company guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a stable or improved financial standing then the bidder may be rejected.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1.2: bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the supplies/services as described in part II.2.4 of the OJEU contract notice. These examples must demonstrate bidders’ experience in the supply of broadcast equipment. Both examples must demonstrate evidence of providing advice and guidance on the suitability of the equipment that you supplied for the broadcasting infrastructure. Both examples must clearly demonstrate that the bidder has a comprehensive working knowledge of broadcasting television standards, such as the digital production partnership technical standards.

A simple assertion will not be acceptable as evidence. Any submission that does not fully demonstrate the necessary experience will be regarded as a fail and the bid will not be considered any further.

In relation to the ESPD:

4C.2-4C.12: not used.

Minimum level(s) of standards possibly required:

Bidders must be able to deliver all of the goods by 31.3.2020. This is on the assumption that the order is placed by 31.12.2019. The tender schedules contain a pass/fail hurdle question in relation to lead times.

Bidders must be able to fully provide the equipment installation and integration requirement outlined in Section 9 of the specification, should this be required by the SPCB. The tender schedules include a scored hurdle question in relation to installation capabilities.

In relation to the ESPD:

4D.1: not used;

4D.2: not used.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

In order to ensure the highest standards of service quality in this contract the SPCB requires the contractor to take a positive approach to fair work practices. Full details of all performance conditions are set out in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 16/09/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

A bidders’ site visit will be held on 23.8.2019, at 10.00, at The Scottish Parliament Building, Holyrood, Edinburgh, EH99 1SP. Please see the tender invitation letter for further details.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 13313

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:588603)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
United Kingdom
Telephone: +44 1313486620
E-mail: procurement@parliament.scotInternet address: http://www.parliament.scot
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/08/2019

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