Building and Civil Engineering Materials Supply Contract

Building and Civil Engineering Materials Supply Contract

Leicestershire County Council is seeking to identify and appoint a single supplier of building and civil engineering materials to its highway maintenance and improvements organisation.

United Kingdom-Leicester: Construction structures and materials; auxiliary products to construction (except electric apparatus)

2015/S 215-392156

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicestershire County Council
County Hall, Leicester Road, Glenfield
For the attention of: Charles Ellis
LE3 8RJ Leicester
UNITED KINGDOM
Telephone: +44 1163055859
E-mail: charles.ellis@leics.gov.uk
Fax: +44 1163055859

Internet address(es):

General address of the contracting authority: http://www.leics.gov.uk

Electronic access to information: https://www.eastmidstenders.org

Electronic submission of tenders and requests to participate: https://www.eastmidstenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Building and Civil Engineering Materials Supply Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKF22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Leicestershire County Council (the Purchaser) is seeking to identify and appoint a single supplier of building and civil engineering materials to its highway maintenance and improvements organisation. The purchaser’s objective is to minimise the amount of stock it holds in its own stores by working closely with a supply partner. This will be achieved by daily ‘just in time’ deliveries to the stores facilities at Croft and Mountsorrel Depots and to various construction sites around the County, as required. The supply chain partner will be expected to work in partnership with the Highway’s Procurement Team to act as a broker and be proactive in proposing purchasing solutions for materials not covered by the Contract schedules.
The Contract will be awarded for a period of three years with further extensions of one year up to a maximum contract period of 5 years. The anticipated contract value per year is estimated at GBP 400 000 – 600 000.
The Contract shall be provided under the terms and conditions of the NEC 3 Supply Contract (April 2013) published by Thomas Telford Limited.

II.1.6)Common procurement vocabulary (CPV)

44000000, 44100000, 44200000, 44300000, 44400000, 44500000, 44600000, 44800000, 44900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract will be awarded for a period of 3 years with further extensions of one year up to a maximum contract period of 5 years. The anticipated contract value per year is estimated at 400 000 – 600 000 GBP. For operational efficiency reasons the Purchaser will let the Contract as one lot.
Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated within the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated within the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As stated within the Invitation to Tender.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated within the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated within the Invitation to Tender.
Minimum level(s) of standards possibly required: As stated within the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated within the Invitation to Tender.
Minimum level(s) of standards possibly required:
As stated within the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Some supplies may be purchased for projects wholly or part financed by European Union funds.
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court, Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Leicestershire County Council (LCC) will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract, as communicated to tenderers. Applicants who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.11.2015

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