Building and Civil Materials Framework

Building and Civil Materials Framework

South Tyneside Council is looking to conduct a procurement exercise which will result in the establishment of a Framework on behalf of NEPO Local Authorities and other.

United Kingdom-Jarrow: Construction structures and materials; auxiliary products to construction (except electric apparatus)

2015/S 203-368382

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Tyneside Council
Hawthorne House, Rolling Mill Road, Viking Industrial Park
For the attention of: Miss Angela Carroll
NE32 3DP Jarrow
UNITED KINGDOM
Telephone: +44 7423469042
E-mail: angela.carroll@southtyneside.gov.uk

Internet address(es):

General address of the contracting authority: http://www.southtyneside.info/

Electronic access to information: www.nepoportal.org

Electronic submission of tenders and requests to participate: www.nepoportal.org

Further information can be obtained from: South Tyneside Council
Hawthorne House, Rolling Mill Road, Viking Industrial Park
For the attention of: Miss Angela Carroll
NE32 3DP Jarrow
UNITED KINGDOM
Telephone: +44 7423469042
E-mail: angela.carroll@southtyneside.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: South Tyneside Council
Hawthorne House, Rolling Mill Road, Viking Industrial Park
For the attention of: Miss Angela Carroll
NE32 3DP Jarrow
UNITED KINGDOM
Telephone: +44 7423469042
E-mail: angela.carroll@southtyneside.gov.uk

Tenders or requests to participate must be sent to: South Tyneside Council
Hawthorne House, Rolling Mill Road, Viking Industrial Park
For the attention of: Miss Angela Carroll
NE32 3DP Jarrow
UNITED KINGDOM
Telephone: +44 7423469042
E-mail: angela.carroll@southtyneside.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Sunderland City Council
Civic Centre, Burdon Road
SR2 7SN Sunderland
UNITED KINGDOM

Redcar & Cleveland Borough Council
Belmont House, Yorkshire
TS14 7FD Guisborough
UNITED KINGDOM

Stockton Borough Council
Billingham
TS23 4DD Stockton
UNITED KINGDOM

Darlington Borough Council
Town Hall
DL1 5QT Darlington
UNITED KINGDOM

Hartlepool Borough Council
Civic Centre
TS24 8AY Hartlepool
UNITED KINGDOM

Middlesbrough Council
23 Orchard Road
TS5 5PN Middlesbrough
UNITED KINGDOM

Newcastle City Council
Civic Centre, Barras Bridge
NE8 1QH Newcastle upon Tyne
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Building and Civil Materials Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 135

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

South Tyneside Council (STC) is looking to conduct a procurement exercise which will result in the establishment of a Framework on behalf of NEPO Local Authorities and other
NEPO Associate Members for the Supply & Delivery of Building Materials which fully meets the requirements of Contracting Authorities. This agreement will also be made available to all NEPO Members Authorities.

A list of NEPO Member Authorities is available at www.nepoportal.org

This agreement will also be made available to all NEPO Associate Members. A list of current NEPO Associate Members is available at:

www.qtegov.com/systems/nepocms.nsf/vLiveDocs/A3069007134510D780257E1A0035D75C?OpenDocument

This agreement will also be made available to all AGMA Members.

A list of the member organisations is available at http://www.agma.gov.uk/agma/authorities/index.html

NEPO intends to make this Framework Agreement available for use by all UK Contracting Authorities including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities and any other body wholly owned or controlled by the Local Authority, Emergency Services, Educational Establishments and Registered Charities who have a need to purchase the above services.
See the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.police.uk/contact/force-websites/

http://www.charity-commission.gov.uk

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

Access to the Framework will be subject to the approval of NEPO. This may incur a fee. Any Organisation able to access this Framework will be referred to in the tender documentation as a Contracting Authority. The Framework will be available for use by all NEPO Authorities and Associate Members.
The framework will be tendered using the lots below, suppliers can submit a tender for one or more lots or sub-lots. The three highest scoring suppliers (meeting the required score threshold) will be ranked on each Lot and Sub-lot:
— Lot 1 General Building Materials.
1.1 Bricks
1.2 Sand and cement
1.3 Plaster and Boarding
1.4 Floor and Wall Tiles
1.5 Doors
1.6 Building Sundries
— Lot 2 Electrical
2.1 Wiring Accessories
2.2 Lamps and Control Gear
2.3 Circuit Protection
2.4 Lighting
2.5 Cable Management
2.6 Electrical Miscellaneous
— Lot 3 Tools
— Lot 4 Paint
— Lot 5 Plumbing and Heating
5.1 Heating and Gas
5.2 Copper Pipe and Fitting
5.3 Plumbing
— Lot 6 Timber
— Lot 7 Roofing
— Lot 8 Drainage
8.1 Above Ground Plastics
8.2 Below Ground Plastics
8.3 Sundries
8.4 Ironwork
8.5 Kerbs and Flags
8.6 Channels
8.7 Edgings
8.8 Block Paving
8.9 Flag Paving
8.10 Hazard Warnning Paving
8.11 Road Markings
8.12 Bitumen Emulsion
8.13 Pipe and fittings
8.14 Channel Drainage
8.15 DPC
8.16 Covers and grates
8.17 Manhole Rings and cover slabs
8.18 Enviro Kerbs/Channels
8.19 Rediweld Kerbs
— Lot 9 Floor Coverings
— Lot 10 Cabling
— Lot 11 Fasteners.

II.1.6)Common procurement vocabulary (CPV)

44000000, 31680000, 42600000, 44111000, 44112500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Contract period 24 months plus 2 x 12 months option to extend
Contract Start is intended to be Feb 2016
— Lot 1 General Building Materials:
1.1 Bricks
1.2 Sand and cement
1.3 Mortar
1.4 Plaster and Boarding
1.5 Floor and Wall Tiles
1.6 Doors
1.7 Building Sundries
— Lot 2 Electrical:
2.1 Wiring Accessories
2.2 Lamps and Control Gear
2.3 Circuit Protection
2.4 Lighting
2.5 Cable Management
2.6 Electrical Miscellaneous
— Lot 3 Tools:
3.1 Hand Tools
3.2 Highways Equipment
3.3 Horticulture Equipment
3.4 Misc Equipment
— Lot 4 Paint.
— Lot 5 Plumbing and Heating.
5.1 Heating and Gas
5.2 Copper Pipe and Fitting
5.3 Plumbing
— Lot 6 Timber.
— Lot 7 Roofing.
— Lot 8 Highways, Drainage and Civils (non-bulk).
8.1 Above Ground Plastics
8.2 Below Ground Plastics
8.3 Sundries
8.4 Ironwork
8.5 Kerbs and Flags
8.6 Channels
8.7 Edgings
8.8 Block Paving
8.9 Flag Paving
8.10 Hazard Warning Paving
8.11 Road Markings
8.12 Bitumen Emulsion
8.13 Pipe and fittings
8.14 Channel Drainage
8.15 DPC
8.16 Covers and grates
8.17 Manhole Rings and cover slabs
8.18 Enviro Kerbs/Channels
8.19 Rediweld Kerbs
— Lot 9 Floor Coverings.
— Lot 10 Cabling.
— Lot 11 Fasteners.
The Council (as lead Authority for the North East Procurement Organisation (NEPO)) is seeking to award a framework for the supply and delivery of Building and Civil Materials.
The framework will be split into two geographical areas North (Northumberland to Sunderland) and South (Durham to Redcar & Cleveland) of the region. There will be a set of North Lots 1-11 with the participating North of the region authorities’ requirements included and also a set of South Lots 1-11 with the participating south of the region authorities’ requirements included.
The framework will be tendered using these lots and, suppliers can submit a tender for one or more lots or sub-lots. The three highest scoring suppliers (meeting the required score threshold) will be ranked on each Lot and Sub-lot.
The contracting authorities also reserve the right to run mini competitions (evaluated 100 % on price) within each lot and sub-lot at any time during the framework period. This process could be utilised for specific projects i.e. South Tyneside Decent Home programme or Asset Management projects.

II.2.2)Information about options

Options: yes
Description of these options: 2 x 12 months option to extend.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Within tender information.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Within tender information.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Within tender information.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Within tender information.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Within tender information.
Minimum level(s) of standards possibly required: Within tender information.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Within tender information.
Minimum level(s) of standards possibly required:
Within tender information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 45
Objective criteria for choosing the limited number of candidates: 135 maximum will allow for up to 3 operators on each Lot/Sub-lot.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9UAJ-B4ZWMZ

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 51-088235 of 13.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.11.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.11.2015 – 12:30
Place: Legal Department — South Tyenside Council
Town Hall, South Shields
South Tyneside
UNITED KINGDOMPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Head of Legal Services and Procurement Officer — South Tyneside Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

South Tyneside Council (Lead Authority) for North East Purchasing Organisation NEPO The Contracting Authorities participating in this tender are: Darlington Borough Council Durham County Council Hartlepool Borough Council Middlesbrough Council Newcastle City Council Redcar and Cleveland Borough Council Stockton Borough Council Sunderland City Council. The agreement will be available for use by all NEPO Members. A list of member organisations is available at: www.nepoportal.org This agreement will also be made available to all current and future NEPO Associate Members. A list of current NEPO Associate Members is available at:https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/CurrentAssociateMembersThis agreement will also be made available to all AGMA Members. A list of the member organisations is available at http://www.agma.gov.uk/agma/authorities/index.html.NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details:http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htmhttp://www.education.gov.uk/edubase/home.xhtmlhttp://www.schoolswebdirectory.co.uk/localauthorities.phphttp://www.ukschoolsdirectory.nethttps://www.gov.uk/find-school-in-englandhttp://www.educationscotland.gov.uk/scottishschoolsonline/http://hwb.wales.gov.uk/apps.deni.gov.uk/appinstitutes/instmain.aspxhttps://www.gov.uk/government/publications/open-academies-and-academy-projects-in-developmenthttp://unistats.direct.gov.uk/institutions/http://www.hefce.ac.uk/workprovide/unicoll/heis/http://www.hefce.ac.uk/workprovide/unicoll/fecs/http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspxhttp://www.wales.nhs.uk/nhswalesaboutus/structurehttp://www.scottishambulance.com/TheService/organised.aspx http://www.hscni.net/index.php?link=trustshttp://www.scottishambulance.com/AboutUs/HowWeOrganised.aspxhttp://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htmhttps://www.gov.uk/government/organisations http://www.northernireland.gov.uk/gov.htmhttp://www.nidirect.gov.uk/local-councils-in-northern-ireland http://www.scotland.gov.uk/Publications/2012/02/2421/1http://www.dsdni.gov.uk/index/dsd_contact_us/dsd_our_offices.htm http://www.dfpni.gov.uk/index/procurement-2/cpd/cpd-policy-and-legislation/ni-pp-policy/cpd-list-of-bodies-public-procurement-policy-applies.htmhttp://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664 http://www.police.uk/forces.htmhttp://www.police-information.co.uk/index.htmlhttp://www.psni.police.uk/index.htmhttp://www.scottish.police.uk/http://www.mcga.gov.uk/c4mca/mcga07-home.htm http://www.fireservice.co.uk/information/ukfrshttp://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotlandhttp://www.fire.org.uk/fire-brigades.htmlhttp://www.nifrs.org/areas-districts/http://www.firescotland.gov.uk/your-area.aspxhttp://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx http://www.oscr.org.uk/http://www.idea.gov.uk/idk/core/page.do?pageId=7175736http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspxhttp://www.sell2wales.gov.uk/Search/search_Auth.aspxhttp://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644Organisations wishing to access NEPO agreement will be required to register as a NEPO Associate Member in the first instance.Further information can be found at: https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/OJEUFrameworkPermissibleUsers

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Legal Department — South Tyneside Council
Town Hall, South Shields, South Tyneside
Tyne and Wear
UNITED KINGDOM

Body responsible for mediation procedures

Legal Department — South Tyneside Council
Town Hall, South Tyneside
Tyne and Wear
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.10.2015

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