Building and Facilities Maintenance Services
Supply and management of building and facilities maintenance services to Aylesbury Vale District Council.
UK-Aylesbury: repair and maintenance services of building installations
Section I: Contracting authority
Aylesbury Vale District Council
The Gateway, Gatehouse Road, Bucks
Contact point(s): Sarah Deyes, Strategic Procurement Officer
For the attention of: Sarah Deyes, Strategic Procurement Officer
HP19 8FF Aylesbury
Telephone: +44 1296585871
General address of the contracting authority: http://www.aylesburyvaledc.gov.uk
Electronic access to information: http://www.businessportal.southeastiep.gov.uk
Electronic submission of tenders and requests to participate: http://www.businessportal.southeastiep.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Aylesbury, Buckinghamshire, United Kingdom.
NUTS code UKJ13
(i) the provision and management of suitably qualified and trained maintenance operators in the Aylesbury Vale District Council area;
(ii) undertaking planned and reactive maintenance and repairs to the Council’s operational buildings and facilities (including lifts, fire alarms and monitoring, Intruder alarms, access control door systems, sprinklers, automatic doors and roller shutters), in accordance with the Council’s requirements;
(iii) undertaking planned and reactive maintenance and repairs to the public water feature situated in Kingsbury Square, Aylesbury, in accordance with the Council’s requirements;
(iv) the provision of all requisite and appropriate materials for use in maintaining the Council’s buildings and facilities;
(v) the self-monitoring of the contractor’s performance of the contractual requirements and regular reporting back to the Council of performance (minimum monthly frequency);
(vi) providing continuous improvement of the service delivered.
The contractor will be permitted to sub-contract some of the more specialist activities to appropriately qualified and experienced sub-contractors, but the contractor will be expected to provide the majority of the services himself.
Range: between 3 000 000,00 and 3 200 000,00 GBP
Description of these options: The Council intends to award a contract for a period of 3 years, with an option to extend this for either 1 or 2 periods of 12 months each, or one period of 24 months.
Section III: Legal, economic, financial and technical information
Description of particular conditions: The conditions of contract and any other terms and conditions with which the successful contractor will be required to comply will be set out in the tender documentation.
Economic operators wishing to express interest in being included on the list of those to be invited to submit bids are required to respond in writing by completing a pre-qualification questionnaire and providing other information with regard to their personal situation, economic and financial capacity, and technical capacity. Economic operators can formally express an interest and lodge a request to be selected by completing and returning a pre-qualification questionnaire (‘PQQ’) within the timescales set out in IV.3.3. The PQQ is available for download free of charge from the contact point given in I.1.
Minimum level(s) of standards possibly required: Economic operators may be required to obtain a minimum threshold score against each of the principal Evaluation Criteria (and any Evaluation Sub-Criteria) specified in relation to the assessment of their economic and financial capacity by reference to the information provided in response to the PQQ referred to above (and any other information provided by way of clarification upon request by the Council). Full details of the method of assessment will be set out in the PQQ.
This may include any of the matters in accordance with Articles 48 – 50 of Directive 2004/18/EC, and Regulation 25 of the Public Contracts Regulations 2006 (SI 2006/5), as amended by the Public Contracts (Amendment) Regulations 2009 (SI 2009/2992).
Minimum level(s) of standards possibly required:
Economic operators may be required to obtain a minimum threshold score against each of the principal Evaluation Criteria (and any Evaluation Sub-Criteria) specified in relation to the assessment of their technical capacity/professional ability by reference to the information provided in response to the PQQ referred to above (and any other information provided by way of clarification upon request by the Council). Full details of the method of assessment will be set out in the PQQ.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: The criteria and method of selection will be set out in the PQQ referred to in III.2.1 above, but are anticipated to include financial status and stability, technical capacity, quality management, equalities, health & safety, environment & sustainability.
Section VI: Complementary information
2) It is the Council’s intention to score all pre-qualification questionnaires returned in the specified manner and by the specified date and time, and to invite those persons/organisations who submit the highest scoring submissions based on the methodology set out in the pre-qualification questionnaire to tender, subject to there being sufficient numbers of persons/organisations who meet the Council’s minimum standards of economic and financial standing and technical and professional ability and are not rejected on any of the grounds stipulated in the pre-qualification questionnaire.
3) It is the contracting authority’s view that the provisions of the Acquired Rights Directive (77/187/EEC, as amended by Directive 98/50/EC and consolidated in 2001/23/EC) and associated UK legislation (in particular the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246)) may apply to any service provision change or transfer of the undertaking involved in providing these services immediately prior to the date of commencement of the contract referred to in this notice. Economic operators will be expected to seek their own independant legal advice on this issue.
4) The contracting authority reserves the right, subject to the appropriate procurement regulations, to change without notice the basis of, or the procedures for, this competitive tendering process or to terminate the process at any time. All economic operators who have a registered interest in tendering/have been selected to submit a tender (dependant upon the progress of the procurement) will be notified in writing in such an event. Under no circumstances shall the contracting authority incur any liability in respect of any costs, losses or expenses which may have been incurred by economic operators prior to any such decision, or which may be incurred as a consequence of the decision.
5) The contracting authority is a “Public Authority” as defined by the Freedom of Information Act 2000 and/or the Environmental Information Regulations 2004 and all documentation and correspondence received from any economic operator in connection with a request to participate in this procurement, or in response to any invitation to tender which may be issued by the contracting authority in relation to this procurement will be treated in accordance with the said Act and/or Regulations, and may be subject to disclosure.
6) The Council intends to award a contract for a period of 3 years, with an option to extend this for either one or two periods of 12 months each, or one period of 24 months. The estimated value of the contract given in this Notice (range 3.0m GBP to 3.2m GBP) is for the total possible contract period of 5 years.
The relevant information must be communicated a minimum of 3 working days prior to the expiry of the standstill period. The Regulations provide that a breach of the duty owed by the contracting authority in accordance with Regulations 47A or 47B of the Public Contracts Regulations 2006 (as amended) is actionable by any economic operator which in consequence suffers or risks suffering loss or damage. Proceedings for that purpose must be started in the High Court (England, Wales and Northern Ireland). Any such action must be brought within the relevant time periods specified in the Regulations. When proceedings have been started in respect of the contracting authority’s decision to award the contract and the contract has not been entered into the contracting authority is required to refrain from entering into the contract until such time as that suspension is brought to an end by any of the means specified in the Regulations. The Court has power to set aside an award decision, order the contracting authority to amend any document or award damages (in a case where a contract has not been entered into), or to make a declaration of ineffectiveness, impose penalties or award damages (in a case where a contract has been entered into).
VI.5)Date of dispatch of this notice:24.8.2012