Building and Maintenance Services for Financial Services Authority

Building and Maintenance Services for Financial Services Authority

The overall requirement is to operate, service and repair the building and its systems ensuring the specified environmental conditions are maintained in an energy-efficient manner.

UK-London: Repair and maintenance services of building installations

2012/S 244-401652

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Financial Services Authority
25 The North Colonnade
Contact point(s): https://fsa.bravosolution.co.uk
E14 5HS London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.fsa.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Building and Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Financial Services Authority (FSA), including any organisations formed as a result of the Regulatory Reform activity to take effect in April 2013, is seeking a Supplier to provide Building Maintenance Services.
The contract will be let for an initial term of 4 years, with the option to extend for up to a further 2 years.
The overall requirement is to operate, service and repair the building and its systems ensuring the specified environmental conditions are maintained in an energy-efficient manner.
The key requirements of this service shall include, but not be limited to, maintenance services including the operation and management of:
Mechanical and plant systems;
Electrical installations including periodic testing (excluding lifts);
Building maintenance (fixtures, fittings and ironmongery etc.);
Specialist maintenance (dry and wet risers and sprinklers);
Energy Management;
Reactive and Emergency M&E and Building Fabric Maintenance;
Ad Hoc Maintenance;
Asset Management and Planned Preventative Maintenance;
Sprinkler Maintenance;
Standby Generator and UPS Maintenance;
Repair and maintenance services of electrical and mechanical building installations.
II.1.6)Common procurement vocabulary (CPV)

50700000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Financial Services Authority (FSA), including any organisations formed as a result of the Regulatory Reform activity to take effect in April 2013, is seeking a Supplier to provide Building Maintenance Services.
The contract will be let for an initial term of 4 years, with the option to extend for up to a further 2 years.
The overall requirement is to operate, service and repair the building and its systems ensuring the specified environmental conditions are maintained in an energy-efficient manner.
The key requirements of this service shall include, but not be limited to, maintenance services including the operation and management of:
Mechanical and plant systems;
Electrical installations including periodic testing (excluding lifts);
Building maintenance (fixtures, fittings and ironmongery etc.);
Specialist maintenance (dry and wet risers and sprinklers);
Energy Management;
Reactive and Emergency M&E and Building Fabric Maintenance;
Ad Hoc Maintenance;
Asset Management and Planned Preventative Maintenance;
Sprinkler Maintenance;
Standby Generator and UPS Maintenance;
Repair and maintenance services of electrical and mechanical building installations.
Estimated value excluding VAT:
Range: between 5 000 000 and 15 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://fsa.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See associated PQQ documents.
Minimum level(s) of standards possibly required: See associated PQQ documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See associated PQQ documents
Minimum level(s) of standards possibly required:
See associated PQQ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As stated in the PQQ document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TEN-12-122.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
28.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.12.2012

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