Building Cleaning Service Framework for Hertfordshire County Council

To appoint competent and cost effective organisations to be part of its Building Cleaning Framework Agreement.

United Kingdom-Hertford: School cleaning services

2018/S 085-191768

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hertfordshire County Council
Pegs Lane
Hertford
SG13 8DE
United Kingdom
Contact person: Strategic Procurement Group
Telephone: +44 1992555121
E-mail: stategic.procurement@hertfordshire.gov.uk
NUTS code: UKH23

Internet address(es):Main address: www.hertfordshire.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: http://www.supplyhertfordshire.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.supplyhertfordshire.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HCC 05/16 — The Provision of a Building Cleaning Service Framework Agreement

Reference number: HCC1810431

II.1.2)Main CPV code

90919300

II.1.3)Type of contract

Services

II.1.4)Short description:

Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of a Building Cleaning Service Framework Agreement for Hertfordshire County Council. Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field (OJEU Contract Notice refers). Organisations wishing to take part in this project are invited to “express interest” which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.

II.1.5)Estimated total value

Value excluding VAT: 49 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

90910000

90919200

90919300

II.2.3)Place of performance

NUTS code: UKH23

Main site or place of performance:

II.2.4)Description of the procurement:

Hertfordshire Business Services (hereinafter referred to as “HBS”) the trading organisation of Hertfordshire County Council (hereinafter referred to as “the Council”) is advertising its requirement to appoint competent and cost effective organisations to be part of its Building Cleaning Framework Agreement to provide Building Cleaning services to sites throughout the County. This Contract will utilised by all departments of the Council including establishments such as Schools, fire stations, disused sites, day centres, libraries etc. It may also be used for works outside of the Council as requested by our partners and customers (this may be outside the geographical area of Hertfordshire in some cases). Please be aware the intention is to award this Agreement to between 5 (five) and 8 (eight) contractors and this is therefore not your anticipated income should you be successful. The estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions, together with the Call-Off Contracts or Individual Orders and their possible durations. It is anticipated that the term of the Call-Off Contracts or Individual Orders awarded under this Framework Agreement could be up to 7 years. For the avoidance of doubt, the estimated annual value of the Contract will be approximately 7 000 000,00 GBP. The Framework Agreement will be awarded for a term of 4 (four) years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement. Organisations should be aware that due to the nature of the Services provided, Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 49 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 8

In the case of framework agreements, provide justification for any duration exceeding 4 years: N/A

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/06/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 12/06/2018

Local time: 12:00

Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

N/A
N/A
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed / signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

High Court, Royal Courts of Justice
The Strand
Hertford
WC2A 2LL
United Kingdom

VI.5)Date of dispatch of this notice:

02/05/2018

Building Cleaning Service Framework for Hertfordshire County Council

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