Building Cleaning Services for Lancashire Constabulary

Building Cleaning Services for Lancashire Constabulary

Lancashire Constabulary require cleaning services which include day to day general cleaning, specified additional services, ad hoc cleaning services.

United Kingdom-Preston: Building-cleaning services

2016/S 013-018818

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancashire Constabulary
GB 618 9909 89
Lancashire Headquarters, Saunders Lane, Hutton
For the attention of: Jacqueline Collett
PR4 5SB Preston
UNITED KINGDOM
Telephone: +44 1772412889
E-mail: Jacqueline.collett@lancashire.pnn.police.uk

Internet address(es):

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/36737

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14569&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14569&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Building Cleaning Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Lancashire.

NUTS code UKD4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Lancashire Constabulary require cleaning services which include day to day
general cleaning, specified additional services, ad hoc cleaning services and
emergency cleaning services to custody and crime scenes.
Cleaning services are currently provided at approximately 60 locations
throughout Lancashire with a large variation in the size and complexity of the
functions carried out there.
All contractors staff working on Constabulary premises will be required to pass
police vetting procedures
The current cleaning materials stock, equipment and machinery is the property
of the current contractor. Any transfer of stock ownership from the outgoing
contractor to the incoming contractor will be a matter of negotiation between
those 2 parties.
It is considered that T.U.P.E Regulations will apply to staff affected by any
transfer of undertakings associated with this contract.
The contractor will need to have arrangements in place for the following:
— The resolution of T.U.P.E issues relating to the existing staff and their
potential transfer from one contractor to another.
— All staff to be vetted and in place with appropriate training and
equipment.
— All IT and telephony requirements agreed and in place.
— Suppliers and sub contractors in place and fully aware of their
responsibilities.
— Cleaning materials, equipment and machinery.

II.1.6)Common procurement vocabulary (CPV)

90911200, 90910000, 90911000, 90911100, 90919200, 98310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of building cleaning services including emergency and ad hoc requirements.
Estimated value excluding VAT: 6 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 5
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ.
Minimum level(s) of standards possibly required: See PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ.
Minimum level(s) of standards possibly required:
See PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: See PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.2.2016 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.3.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Police and Crime Commissioner for Lancashire
c/o Saunders Lane, Hutton
Preston
E-mail: jacqueline.collett@lancashire.pnn.police.uk
Telephone: +44 1772412889
Internet address: http://www.lancashire.police.uk/

Body responsible for mediation procedures

Police and Crime Commissioner for Lancashire
c/o Saunders Lane, Hutton
Preston
E-mail: jacqueline.collett@lancashire.pnn.police.uk
Telephone: +44 1772412889
Internet address: http://www.lancashire.police.uk/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.1.2016

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