Building Cleaning Services for University of Cambridge

Building Cleaning Services for University of Cambridge

Cleaning Services (3 separate Lots) in the University Estate, University of Cambridge.

United Kingdom-Cambridge: Building-cleaning services

2015/S 149-275660

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Contact point(s): Procurement Services
For the attention of: Heather Ajimi
CB3 0TX Cambridge
UNITED KINGDOM
E-mail: purchasing.intend@admin.cam.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge

Electronic access to information: https://in-tendhost.co.uk/universityofcambridge

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofcambridge

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: higher education / research

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UCAM 018/15 Cleaning Services (3 separate Lots) in the University Estate, University of Cambridge.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Cambridge has a number of buildings across Cambridge.
The aim of the contract is to achieve a consistent approach to cleaning in order to address the different cleaning standards in each of the buildings. The University appreciate that differences may be due to insufficient funding rather than poor contractor performance. However, due to budgetary constraints there may not be additional funding available to simply fund additional cleaning hours in order to raise standards. We are therefore looking to engage innovative cleaning contractors who will work with the University to identify efficiencies which can be used to improve standards without necessarily increasing our cost. One area this may be achieved is to standardise the consumables used (and dispensing equipment where applicable) in each of the buildings to achieve better economies of scale.
The contracts offered as part of this tender are critical in the delivery of this centralised approach. The service requirements have been packaged in 3 lots based upon their geographical location.
The contract for each lot will operate under a single contract for that lot. Within each lot not all buildings/parts of buildings will require cleaning services at contract commencement. Buildings/part of buildings may only be phased in at different points. Any building/part of building added after contract commencement (as a variation) will form part the relevant Lot and will be priced on the same basis in accordance with the tender. Tenderers should therefore allow for expansion of the contract and be able to demonstrate that they have the appropriate experience and resource to accommodate this. Please note that whilst it is the intention of the University to add additional buildings/parts of buildings to the contract, this cannot be guaranteed and the University will not be under any obligation to add further work into the contract.
The buildings to be cleaned or offered for cleaning as current contracts expire are all within the 3 areas known as:
1. Lot 1: The West Cambridge Sites — 1.12.2015 to 30.11.2017 with an option to renew for further periods up to 30.11.2020,
2. Lot 2: The Old Press/Mill Lane Site — 1.12.2015 to 30.11.2017 with an option to renew for further periods up to 30.11.2020,
3. Lot 3: The City Centre Sites — 1.12.2015 to 30.11.2017 with an option to renew for further periods up to 30.11.2020.

Maps of the sites can be found at: http://map.cam.ac.uk/?ucam-ref=global-footer

II.1.6)Common procurement vocabulary (CPV)

90911200, 90919200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Suppliers are invited to tender for the provision of cleaning services to the University Estates (3 separate Lots) as described in the tender documents.

II.2.2)Information about options

Options: yes
Description of these options: 2 year contract with an option to extend for further periods up to a further total of 3 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3

II.3)Duration of the contract or time limit for completion

Duration in months: 6 (from the award of the contract)

Information about lots

Lot No: 1Lot title: The West Cambridge Sites

1)Short description

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

As per ITT.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: The Old Press/Mill Lane Site

1)Short description

As per ITT.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: The City Centre Sites

1)Short description

As per ITT.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the Tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please note:
In order to qualify for consideration, tenderers shall be able to provide evidence of the following conditions:
1. Only firms holding at the time of tender Public Liability insurance with a per claim minimum of 5 000 000 GBP will be considered for this work.
2. Only firms holding at the time of tender Employer Liability Insurance with a per claim minimum of 5 000 000 GBP will be considered for this work.
3. Other criteria and means of proof as identified in the ITT documents.
Minimum level(s) of standards possibly required: As above and as set out in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documents.
Minimum level(s) of standards possibly required:
As set out in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UCAM 018/15

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.9.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.9.2015 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
The University reserves the right to accept any part of any tender. Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
Tenders shall be submitted in accordance with and subject to the terms of these Instructions. Tenders not complying with any mandatory requirement (indicated by the word ‘shall’ or ‘must’) may be rejected by the University acting in its sole discretion.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

31.7.2015

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